REPAIR AND REPLACEMENT OF 150-Ton CHILLER COMPRESSORS (Hilo, HI)

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "REPAIR AND REPLACEMENT OF 150-Ton CHILLER COMPRESSORS (Hilo, HI)" project (RFQ# 1232SA26Q0200). The site visit took place on February 24, 2026, at 09:00 AM Hawaii Time, at the Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center in Hilo, HI.

This document lists attendees from various companies who participated in the site visit. It includes their names, company affiliations, email addresses, phone numbers, and signatures. This information can be relevant to bidders as it indicates which companies have shown interest and attended the site visit, potentially providing insight into the competitive landscape. It also reiterates the deadline and method for submitting questions related to the solicitation.

Amendment / Modification

This amendment to Solicitation 12905B26Q0200, originally dated 02/18/2026, provides a copy of the Site Visit Sign-In Sheet.

This amendment does not explicitly state which sections of the original solicitation are affected, but it adds the Site Visit Sign-In Sheet as an attachment.

No changes to proposal deadlines, requirements, or evaluation factors are mentioned in this amendment. Bidders should review the attached Site Visit Sign-In Sheet for any relevant information.

Solicitation / RFP / RFQ

This solicitation is for the turnkey repair and replacement of two 150-Ton Daikin Chiller compressors located at the Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center (PBARC) in Hilo, Hawaii. The scope includes all parts, labor, refrigerant, installation, and programming to ensure the chillers are fully operational.

• Turnkey repair and replacement of two 150-Ton Daikin Chiller compressors.

• Includes all parts, labor, refrigerant, installation, and programming.

• Anticipated Award Type: Firm Fixed Price Contract.

• The government intends to make one award.

• Quotes must be submitted via email to Spencer Hamilton at spencer.hamilton@usda.gov.

• Quote submission date and time are available on SAM.gov.

• Quotes must include: company letterhead, pricing, SAM Unique Entity Identifier (UEI), acknowledgement of amendments (SF-30), active SAM.gov registration, and completed electronic representations and certifications at SAM.gov.

• Technical quotes must describe company capability, technical/management approach, proposed products, and project completion plan.

• Past performance examples (3 within the last 5 years) are required, similar in scope, dollar value, and complexity. CPARS evaluations may be submitted.

• Pricing for the Base Item is required.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• Offers with negative past performance may not be considered.

• Quotes must be held firm for 90 calendar days from the receipt date.

• No specific set-aside is mentioned in the provided text.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• A site visit is scheduled for Tuesday, February 24, 2026, at 09:00 a.m. Hawaii Time. RSVP is required by Monday, February 23, 2026.

• Questions must be submitted via email to spencer.hamilton@usda.gov by 5:00 p.m. Eastern Time, Thursday, February 26, 2026.

• Numerous FAR and AGAR clauses are incorporated by reference and by full text, covering areas such as bonding, contract clauses, labor standards, payment, and reporting requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide the turnkey repair and replacement of two compressors for a 150-Ton Daikin Chiller at the USDA-ARS Pacific Basin Agricultural Research Center in Hilo, Hawaii.

• Remove and properly dispose of two existing compressors.

• Install new compressors and all associated hardware.

• Ensure new compressors are installed correctly, including refrigerant and programming, according to manufacturer specifications.

• Perform chiller startup and verify full operational status.

• Monitor the system for 24 hours post-startup, making necessary adjustments or repairs.

• Clean up the work area, removing all project rubbish and old parts.

• All parts and equipment must be Original Equipment Manufacturer (OEM).

• Work must adhere to standard industrial HVAC chiller repair practices and be approved by a government representative before commencement.

• Project Location: USDA-ARS-DKI, Pacific Basin Agricultural Research Center, 64 Nowelo St, Hilo, Hawaii 96720.

• Contract time: 30 calendar days from notice to proceed.

• Compliance with applicable federal, state, and local codes, industry standards (EPA, ASTM, GSA, AASHTO), and health and safety codes.

• Adherence to Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards.

• Project falls under the DAVIS BACON Wage Act.

• Contractor must visit the site prior to submitting a bid.

• Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award, including procedures for mold.

• Contractor is responsible for protecting the work, site, and existing property; any damage must be repaired at the contractor's expense.

• Submittals of manufacturer's literature/shop drawings are required for review.

• A one-year warranty for workmanship is required.

• Government will furnish electricity and water. Contractor must obtain approval for any utility shutdowns 21 working days in advance.

Form / Attachment / Pricing Sheet

This document is a General Decision, which lists prevailing wage rates and fringe benefits for various construction crafts and laborers in Hawaii. It is intended to inform contractors of the minimum wage and benefit requirements for specific types of construction projects in Hawaii Statewide.

• General Decision Number: HI20260001
• Publication Date: 01/02/2026 and 01/16/2026
• State: Hawaii
• Construction Types: Building, Heavy (Heavy and Dredging), Highway and Residential
• Counties: Hawaii Statewide
• Project Types: BUILDING CONSTRUCTION PROJECTS; RESIDENTIAL CONSTRUCTION PROJECTS (single family homes and apartments up to 4 stories); HEAVY AND HIGHWAY CONSTRUCTION PROJECTS AND DREDGING.
• Classifications: Lists numerous labor classifications (e.g., Asbestos Workers/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Diver, Helicopter Work, Power Equipment Operator, Dredging, Painters, Glaziers, Plasterer, Plumber, Roofers, Sheet metal worker, Ironworkers, Laborers, Welders).
• Rates and Fringes: For each classification, specific hourly wage rates and fringe benefit amounts are provided.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

This document is crucial for bidders to understand the labor costs associated with the opportunity. It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal labor laws. Bidders must factor these rates into their cost proposals to ensure accurate and compliant bidding.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a Construction Progress and Payment Schedule. It is used to detail the planned progress of work and the schedule of payments throughout the duration of a construction contract. It is required even if partial payments are not being requested.

• Contract Information: Contract Number, Project, Location, Amount, Calendar Days, Starting Date, Completion Date.
• Contractor Information: Contractor's Name & Address.
• Progress Schedule: Breakdown of work by branch, including estimated value, percentage of total work, start and completion dates for each branch.
• Schedule of Payments: Columns for tracking completed work, payments made, and total payments.
• Change Orders/Amendments: Section to track items related to Change Orders, Amendments, and other modifications.
• Remarks: A section for additional notes.

Bidders must complete and submit this form within 14 calendar days after receiving the Notice to Proceed. It requires a detailed breakdown of the work, its value, and projected timelines. If partial payments are requested, this approved form must accompany each Payment Request (Form ARS-372), and specific payment tracking columns must be filled out. This form is crucial for project management, payment processing, and tracking contract progress.

Form / Attachment / Pricing Sheet

This document is the "Contractor's Request for Payment Transmittal" (Form ARS-372). It is used by contractors to request payment for work completed under a contract. It serves as a transmittal for progress payment certifications.

• Contract Information: Fields for Contract Number, Partial Payment Number, Final Payment (checkbox), Project, Requisition Number, Location, and Period of Performance (Beginning and Ending dates).
• Payment Calculation: Sections to detail:
  • Amount of original contract
  • Change orders and/or amendments
  • Total adjusted contract prices
  • Value of work completed to end of period
  • Value of material stored at the site (with a section for description and value)
  • Total value of work completed and stored material
  • Retainage percentage and amount
  • Total due contractor through end of this period
  • Less previous requests
  • Net amount due contractor this payment
• Contractor's Progress Payment Certification: A certification statement that the requested amounts are for performance in accordance with contract terms, that payments to subcontractors have been made or will be made timely, and that the request does not include amounts withheld from subcontractors. It also states that the certification is not final acceptance of subcontractor performance.
• Signatures: Fields for the Signature of Contractor's Authorized Representative, Recommended for Payment (e.g., EPM, COR, CM or A-E), and Concur (e.g., EPM or COR), along with corresponding dates.

This form outlines the specific financial and certification information required from a contractor to receive payment. Bidders should understand this process and the required documentation for payment requests if they are awarded a contract. It details how contract value, work completed, stored materials, and retainage are calculated for payment.