Repair Antenna-Pedestal for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document contains the Terms and Conditions for Solicitation 70Z03826QL0000131. It outlines the provisions and clauses applicable to any order awarded as a result of this solicitation, superseding all other terms and conditions.

• Instructions to Offerors (52.212-1): Offers must include the solicitation number, offeror's name and contact information, Unique Entity Identifier (UEI), information for evaluation, completed representations and certifications, and a statement of agreement with all terms and conditions.

• Period for Acceptance of Offers: Offerors must hold prices firm for 60 calendar days from the receipt of offers date, unless otherwise specified.

• Late Submissions: Late offers will not be considered unless received before award and acceptance would not unduly delay the acquisition. Late modifications that are more favorable to the Government may be considered.

• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government. Technical acceptability requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services. Repairs must be performed in accordance with the latest OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Item: The solicitation includes a specific item: Antenna-Pedestal (Part Number: 737-5000-002, NSN: 5985-01-HS1-9891).

• Vendor Requirements: Vendors, except OEM or Production Approval Holders, repairing/overhauling/modifying Coast Guard aircraft components must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility. Vendors must meet stated capability requirements to be considered.

• Delivery: Delivery is required within ninety (90) days after receipt of order (ARO). Early and partial deliveries are desired and will be accepted.

• Option for Increased Quantity (52.217-6): The Government may increase the quantity by up to eight (8) units within 365 days after award at the specified unit price.

• Submission: Offers must be submitted by the exact time specified in the solicitation.

• Evaluation: Quotes will be evaluated based on lowest priced, technically acceptable criteria. The Government anticipates awarding on a sole source basis to Telephonics Corporation but will consider other responsible sources.

• Deadlines: The date for receipt of offers is not explicitly stated in this excerpt but is referenced throughout.

• The solicitation anticipates a sole source award to Telephonics Corporation, but all responsible sources may submit a capability statement or quotation.

• The document incorporates numerous FAR and HSAR clauses by reference, including those related to security, trade agreements, and small business concerns. Offerors are advised to review these clauses.

• Specific requirements regarding packaging, shipping, and invoicing are detailed.

Statement of Work (SOW)

To obtain inspection, repair, and/or overhaul services for specific components from the Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Repair and overhaul of components per the attached schedule, specifically the Antenna-Pedestal (NSN 5985-01-HS1-9891, Part Number 737-5000-002).

• Services must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and performance requirements.

• Contractors must obtain required OEM documentation.

• USCG modifications to original configurations must be retained unless specified otherwise.

• Coating requirements must be strictly adhered to.

• Repair levels include Inspect/Repair as necessary and Overhaul (which resets Time Since Overhaul).

• Corrosion found during inspection requires disassembly to the extent necessary for removal or replacement, with exceptions for non-flight critical parts. Corrosion on flight-critical components requires OEM evaluation.

• Components must be thoroughly cleaned to remove hazardous dust.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery desired if no extra charges.

• A Teardown and Inspection Report (TIR) is required, identifying parts, unit price, labor hours, and rates.

• Components must be airworthy and suitable for installation on USCG aircraft.

• An FAA airworthiness release 8130-3 Certificate or EASA Form-1 is required, or a Certificate of Conformance with authorization.

• Components will be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS).

• Packaging must comply with CMM and relevant standards (e.g., ANSI/ESD S541, MIL-STD-2073, ATA-300) to prevent damage and corrosion.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• Not explicitly stated, but implies return to the Aviation Logistic Center (ALC) or specific Air Stations.

• Contractor must have an ISO 9000 compliant or acceptable quality system.

• Notification to the Contracting Officer (KO) is required for missing parts within fifteen calendar days of receipt.

• Request for Beyond Economical Repair (BER) determination must be sent to the KO.

• A copy of the TIR must be provided to the KO within five calendar days of inspection.

• Packaging must not include popcorn, shredded paper, styrofoam, or peanut packaging.

• Bar coding is authorized but not required.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in the specified geographic area.

• Geographic Area: New York Counties of Nassau and Suffolk.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding minimum hourly wage rates and, where applicable, footnotes indicating specific conditions or requirements.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing." Specific health and welfare benefits are detailed at the end of the document, including rates for standard health & welfare and for Executive Order 13706.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders must use this wage determination to ensure they are proposing compliant wages and fringe benefits for all service employees who will perform work on the contract in the specified geographic area. Failure to comply can result in penalties. The document is crucial for accurate cost estimation and proposal development.

Justification for Other Than Full and Open Competition

This document justifies the procurement of commercial products and services at or below the SAT (Simplified Acquisition Threshold) using FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1. The United States Coast Guard (USCG) Aviation Logistics Center (ALC) intends to procure services to repair an Antenna-Pedestal (NSN: 5985-01-HS1-9891, P/N: 737-5000-002) on a sole source basis. The repair is required for HC-144 aircraft and is necessary during Product Depot Maintenance (PDM) due to corrosion and/or damages. ALC requires RFI assets for HC-144 aircraft.

• Repair of one Antenna-Pedestal unit (option to increase quantity to 7).

• Repairs must be performed in accordance with OEM Specifications.

• Units are used on HC-144 aircraft and are critical for PDM.

• Not explicitly stated, but implied to be a service contract for repair.

• Not applicable as this is a justification for sole source procurement.

• This procurement is restricted to a single source.

• Telephonics Corporation, 815 Broadhollow Road, Farmingdale, NY, 11735-3904, United States (CAGE Code: 64694).

• Telephonics Corporation is the Original Equipment Manufacturer (OEM) of the part.

• They own all rights to the technical data, specifications, and drawings required for repair.

• The Government does not own the rights to the technical data necessary to repair these parts from other than the OEM or an approved source.

• It has been determined to be uneconomical to purchase these rights.

• Parts are procurable only from the OEM or an OEM-approved distributor.

• Market Research was conducted.

• Other methods considered include comparison of proposed price with previous purchases, current price list, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge.