REPAIR BLOWER UNITS & REPLACE SQUIRREL CAGE

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6. It serves as the only solicitation, and no separate written solicitation will be issued. The government is procuring HVAC Blower Motor Repair and Squirrel Cage Replacement services.

• Repair of HVAC Blower Motor and replacement of Squirrel Cage.

• Services to be performed at the Northern Cheyenne Juvenile Detention Center in Busby, Montana.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: 60 calendar days.

• Estimated Value: Not explicitly stated, but the "Limitation of Government Liability" section indicates a placeholder for "Added upon Award dollars."

• Quotation Due Date & Time: March 30, 2026, by 5:00 PM Pacific Daylight Time.

• Submission Method: Quotes must be submitted via email to melanie.schiaveto@bia.gov. The subject line must be "Company Name Quote in Response to 140A1126Q0022".

• Evaluation Factors: Offers will be evaluated based on Price and Technical Capability. Price will be evaluated for reasonableness. Technical capability will be assessed based on the company's ability to organize, staff, and manage the contract, including qualifications and experience of key personnel, and past performance.

• This requirement is set-aside 100% for Indian Economic Enterprises (IEEs).

• Questions related to the requirement must be submitted no later than March 20, 2026, by 5:00 PM Pacific Daylight Time.

• The quote amount must be inclusive of all costs to complete the requirement, including taxes, labor, supervision, equipment, materials, travel, and permits.

• Payment will be made via the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Statement of Work (SOW)

This Statement of Work outlines the requirements for comprehensive repair services for two (2) Trane HVAC blower motor systems at the Northern Cheyenne Juvenile Detention Center. The goal is to restore the full operational capacity and ensure the long-term reliability of the facility's climate control systems.

• Repair of 20 HP blower motors and replacement of squirrel cage assemblies.

• Verification of all replacement parts to meet Original Equipment Manufacturer (OEM) specifications.

• System shutdown, isolation, disassembly, assessment, repair, and reassembly of components.

• Integration and testing of repaired systems, including electrical testing, commissioning, and coordination with control system vendors.

• Air balance testing and optimization of controls for optimal performance.

• Achieve 100% operational capacity for both blower motor units.

• Ensure compliance with current OSHA, NATE, and manufacturer specifications.

• Minimize facility disruption, completing work within an 8-day performance period.

• Motor Efficiency: Minimum 85% operational efficiency post-repair.

• Vibration Limits: Maximum 0.3 IPS per ANSI/ISA S2.04 standards.

• Noise Levels: Maximum 85 dBA at 3 feet from equipment.

• System Availability: 99.5% uptime during the first 6 months post-completion.

• Contract Period: 60 days.

• Location: Northern Cheyenne Juvenile Detention Center, 304 Mennonite Drive, Busby, Montana 59016.

• Crane Operations: Minimum 5-ton capacity mobile crane with a certified operator (NCCCO credentials) and 30-50 feet reach capacity. Full compliance with OSHA 29 CFR 1926 Subpart CC.

• Safety: Comprehensive safety planning, OSHA-compliant work zones, fall protection, exclusion zones, and lockout/tagout procedures.

• Materials: Use of OEM parts or approved equivalents. ISO 9001 certified manufacturing for major components.

• Workmanship: Adherence to SMACNA, NEC, and ASME standards.

• Personnel: NATE certified technicians, minimum 7 years commercial HVAC experience, and manufacturer-specific training.

• Deliverables: Pre-work submittals (detailed plan, material submittals, safety plan), daily progress reports with photos, and final deliverables including comprehensive test reports, as-built documentation, O&M manuals, warranty documentation, and training materials.

• Compliance: Buy American Act, Davis-Bacon Act, Equal Employment Opportunity, EPA regulations, and Montana contractor licensing.

• Warranties: 1-year workmanship warranty, pass-through manufacturer material warranty (minimum 3 years), and a 6-month performance guarantee.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, Service Contract Act (SCA) Wage Determination (No. 2015-5397, Revision No. 27) dated December 3, 2025. It lists prevailing wage rates and fringe benefits for various occupations in Montana counties, including Big Horn, Blaine, Chouteau, Fergus, Glacier, Hill, Judith Basin, Liberty, Musselshell, Petroleum, Pondera, Teton, Toole, and Wheatland.

This document establishes the minimum wage rates and fringe benefits that must be paid to service employees working on contracts covered by the Service Contract Act in the specified Montana counties. Bidders should consult this document to understand the labor costs associated with performing services in this geographic area, which will be a critical factor in developing their proposals and pricing strategies. It details rates for a wide range of occupations, from administrative and clerical roles to technical, health, and maintenance positions. Additionally, it outlines requirements for paid sick leave (EO 13706) and minimum wage rates (EO 13658), as well as general benefits such as vacation and holidays.

Form / Attachment / Pricing Sheet

This document provides detailed specifications and images of a blower motor and Trane system unit, likely intended as supporting information for a maintenance, repair, or replacement opportunity. It includes images of the overall unit, the blower motor location, and detailed labels for the blower motor drive kit, pulley motor, and Trane system information.

• Unit Overview: Images of a rooftop unit with a blower motor and Trane system.
• Blower Motor Drive Kit: Details include model numbers (SUP/EX-AH: C03E04331, KIT SXHFC30405H8G6BD1), motor horsepower (20.0 HP), fan RPM (1091), and specific belt and sheave information.
• Pulley Motor Information: Specifications for an A.O.SMITH CENTURY E-plus 3 AC Motor, including model numbers, voltage (230/460V, 200/400V), horsepower (20 HP), phase (3), RPM (1765), efficiency (93.0%), and duty cycle (CONT).
• Trane Information: Details from an INTELLIPAK unit, including serial number (C03E04331), rated voltage (400V), voltage range (414-506V), nominal system voltages (440-460-480V), minimum circuit ampacity (103 AMPS), and recommended fuse/protection device ratings (110 AMPS, 125 AMPS).

This information is crucial for bidders to understand the existing equipment specifications. It will aid in accurately assessing the scope of work, determining compatible replacement parts or systems, and preparing detailed technical proposals and pricing for any related maintenance, repair, or replacement contract.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480. This certification is required for offers considered for awards set aside under the Buy Indian Act.

• Solicitation/Sources Sought/RFI Number: Field to enter the relevant solicitation number.
• Project Title: Field to enter the project title.
• Date of Form Submission: Field to enter the date the form is submitted.
• Offeror Representation: Requires the Offeror to represent that they meet the definition of an "Indian Economic Enterprise."
• Name of Federally Recognized Tribal Entity: Field to enter the name of the tribal entity.
• Name of the 51% (or greater) Owner of the IEE Firm: Field to enter the owner's name.
• Legal Business Name: Field to enter the legal business name of the offeror.
• Certifying Signature: Field for the certifying signature.
• Unique Entity ID (UEI): Field to enter the Unique Entity ID.
• Printed Name: Field for the printed name of the certifier.

Bidders seeking to be considered for opportunities set aside under the Buy Indian Act must complete and submit this form. It requires specific information about the business's ownership and affiliation with federally recognized tribal entities to verify eligibility. Failure to provide accurate information may result in penalties.