REPAIR BLOWER UNITS & REPLACE SQUIRREL CAGE

Statement of Work (SOW)

This Statement of Work outlines the requirements for comprehensive repair services for two (2) Trane HVAC blower motor systems at the Northern Cheyenne Juvenile Detention Center. The goal is to restore the full operational capacity of the facility's climate control systems by repairing 20 HP blower motors and replacing squirrel cage assemblies.

• Primary Objectives: Restore HVAC system functionality to 100% operational capacity, ensure compliance with OSHA, NATE, and manufacturer specifications, minimize facility disruption during the 8-day performance period, and establish long-term equipment reliability.

• Equipment: Focuses on Trane HVAC units, specifically 20 HP blower motors and associated Browning V-Belt Drive Kit components.

• Key Tasks:

  • Pre-work activities including site assessment, safety planning, and equipment verification.
  • Crane operations for rooftop access, adhering to OSHA standards.
  • Motor repair/replacement and squirrel cage assembly installation.
  • System integration, testing, balancing, and optimization.
  • Environmental and safety compliance, including proper disposal of components.

• Operational Testing: Multi-stage testing at 25%, 50%, 75%, and 100% capacity.

• Motor Efficiency: Minimum 85% operational efficiency post-repair.

• Vibration Limits: Maximum 0.3 IPS per ANSI/ISA S2.04 standards.

• Temperature Rise: Not to exceed manufacturer specifications under full load.

• Noise Levels: Maximum 85 dBA at 3 feet from equipment.

• System Availability: 99.5% uptime during the first 6 months post-completion.

• Contract Period: 60 days.

• Performance Period: 8 days for the core work.

• Location: Northern Cheyenne Juvenile Detention Center, 304 Mennonite Drive, Busby, Montana 59016.

• Personnel: NATE certified technicians, EPA Section 608 certified, OSHA 30-hour certified, and manufacturer-specific training.

• Materials: All replacement parts must be Original Equipment Manufacturer (OEM) or approved equivalent. ISO 9001 certified manufacturing for major components.

• Safety: Strict adherence to OSHA regulations, including PPE, fall protection, crane safety (Subpart CC), and lockout/tagout procedures.

• Documentation: Comprehensive pre-work submittals, daily progress reports with photos, and final deliverables including test reports, as-built documentation, O&M manuals, and warranty documentation.

• Warranties: 1-year workmanship warranty, pass-through manufacturer material warranty (minimum 3 years), and a 6-month performance guarantee.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure HVAC Blower Motor Repair and Squirrel Cage Replacement services. This announcement serves as the only solicitation, and written solicitations will not be issued.

• Repair of HVAC Blower Motor and replacement of Squirrel Cage.

• Services to be performed at the Northern Cheyenne Juvenile Detention Center, 304 Mennonite Drive, Busby, Montana 59016.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: 60 calendar days.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a small business size standard of $19,000,000.00.

• Submission Method: Quotes must be submitted via email to melanie.schiaveto@bia.gov.

• Submission Deadline: April 21, 2026, by 5:00 PM Pacific Daylight Time.

• Evaluation Factors: Offers will be evaluated based on Price (reasonableness), Technical Capability (company's ability to organize, staff, manage, qualifications/experience, and key personnel availability), and Past Performance.

• This requirement is set-aside 100% for Indian Economic Enterprises (IEEs).

• Questions related to the requirement must be submitted via email by April 13, 2026, 5:00 PM Pacific.

• The quote amount must be inclusive of all costs, including taxes, labor, supervision, equipment, materials, travel, permits, etc.

• The solicitation incorporates FAR clauses by reference; full text is available upon request or electronically.

• Attachments include a Statement of Work and Wage Determination.

Form / Attachment / Pricing Sheet

This document contains images and labels providing technical specifications for a blower motor and Trane system unit. It appears to be an attachment intended to provide detailed information about existing equipment, likely for a maintenance, repair, or replacement opportunity.

• Unit Overview: Image of a rooftop unit identified as a "Blower Motor and Trane System."
• Blower Motor Location: Image showing the internal components of the unit, highlighting the blower motor.
• Blower Motor Information: Label details for a "V-BELT DRIVE KIT" including motor horsepower (20.0 HP), fan RPM (1091), and specific belt and sheave part numbers.
• Pulley Motor Information: Nameplate data for an A.O. Smith Century AC Motor, specifying voltage (230/460V), HP (20.0), RPM (1765), efficiency, and duty cycle (CONT).
• Trane Information: A label from a Trane INTELLIPAK unit, providing rated voltage (400V), voltage range (414-506V), nominal voltages (440-460-480V), minimum circuit ampacity (103A), and recommended fuse/protection device ratings (110A/125A).

This information is crucial for bidders to understand the specifications of the existing equipment. It will help in accurately assessing the scope of work, determining compatibility for replacement parts, estimating material and labor costs, and ensuring proposed solutions meet the technical requirements of the opportunity.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides a list of occupations and their corresponding minimum wage rates and fringe benefits required for contracts covered by the Service Contract Act in specific geographic areas. This particular determination is for Montana Counties of Big Horn, Blaine, Chouteau, Fergus, Glacier, Hill, Judith Basin, Liberty, Musselshell, Petroleum, Pondera, Teton, Toole, and Wheatland.

This document is crucial for bidders on government contracts subject to the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of employees performing work under such contracts within the specified counties of Montana. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It details rates for a wide range of occupations, from administrative support and clerical roles to health, technical, and transportation occupations, along with specific notes on Executive Orders related to paid sick leave and minimum wage adjustments.