REPAIR CONVERTER, LIQUID 02

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for Simplified Acquisition Procedures (SAP) under FAR 12.102 (a). It outlines the procurement of 5 EA CONVERTER, LIQUID 02 parts (P/N 10C-0016-16, NSN 1660-01-179-4064) for C27J aircraft. These parts are intended for placement in ALC Ready-For-Issue Inventory for future requirements and installation on a USCG Aircraft.

The justification cites "ONLY ONE SOURCE REASONABLY AVAILABLE" and "BRAND NAME" as the justification types. The rationale states that the service is procurable from the OEM, ESSEX INDUSTRIES INC (CAGE Code 19062), whose proprietary rights protect the procedures and data. The OEM owns the rights to the technical data, specifications, and drawings required to manufacture these parts, making them procurable only from the OEM or an approved distributor.

This document is relevant to potential bidders as it indicates a sole-source procurement for specific aircraft parts. It identifies the OEM, ESSEX INDUSTRIES INC, as the only source for these parts due to proprietary rights over the technical data. This information is crucial for vendors to understand the procurement strategy and potential limitations for competition on this specific item.

Statement of Work (SOW)

This SOW outlines the requirements for services related to the inspection, repair, and/or overhaul of components for the U.S. Coast Guard. Services are to be performed by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Repair Services: Includes inspection, failure analysis, defective part replacement, and testing to meet OEM functional requirements.

• Overhaul Services: Involves complete teardown, inspection, cleaning, replacement of all consumables, and OEM-recommended 100% replacement components. Overhaul resets the component's Time Since Overhaul (TSO).

• Corrosion Handling: Requires thorough disassembly and inspection for corrosion. Corroded parts must be replaced unless removal does not impair efficiency or safe operation. Corrosion on flight-critical components is not permitted and requires OEM evaluation.

• Beyond Economical Repair (BER): Contractors can request a BER determination if repair/overhaul costs exceed normal procedures. Only the USCG Contracting Officer (KO) can determine if a component is BER.

• Missing Parts: Contractors must inspect for missing parts within fifteen calendar days of receipt and notify the KO in writing.

• Reporting: A Teardown and Inspection Report (TIR) is required, detailing parts needed for repair/replacement, labor hours, unit prices, and other applicable charges. A copy must be provided to the KO within five calendar days of inspection.

• Turn-Around-Time (TAT): Required TAT is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if no extra charges are incurred.

• Airworthiness: All repaired/overhauled parts must be airworthy and suitable for installation on USCG aircraft.

• Documentation: An FAA airworthiness release (8130-3 Certificate) or EASA Form-1 is required with each component. A Certificate of Conformance may be used if authorized in writing by the KO.

• Quality System: Contractors must have an ISO 9000 compliant or equivalent quality system acceptable to the USCG.

Not explicitly stated in the SOW, but implies services are performed on components received from the USCG.

• OEM Data: Contractors are responsible for obtaining proprietary OEM drawings, Service Bulletins, CMMs, and specifications.
• USCG Modifications: Any USCG modifications to original configurations must be retained unless otherwise specified.
• Coating Requirements: Must be strictly adhered to as stated.
• Cleaning: Components must be thoroughly cleaned to remove hazardous dust (hexavalent chromium, cadmium, lead) prior to return.
• Packaging: Must comply with CMM, ANSI/ESD S541, MIL-STD-2073, and ATA Specification 300. ESDS components require specific packaging. Packages must be labeled with specific information. Material inspection and receiving reports and Certificates of Conformance must be placed on the outside of individual containers.
• Internal Packaging: Must prevent damage during shipment, handling, and storage, and provide preservation for at least one year. Specific prohibited materials (popcorn, shredded paper, styrofoam) are listed.
• Tracking: Components are tracked via the USCG's Aviation Computerized Maintenance System (ACMS). Contractors must maintain a legible component tracking form.
• Inspection & Acceptance: Final inspection and acceptance will be performed by ALC quality assurance personnel for quantity, condition, and compliance with the SOW.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation (70Z03826QW0000026) for the acquisition of commercial items, specifically related to the repair/overhaul of CONVERTER, LIQUID 02 (NSN: 1660-01-179-4064, Part Number: 10C-0016-16). The USCG may require repairs/overhauls of up to a maximum of ten (10) units.

• Offerors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility.

• Vendors must be deemed fully capable by division-level command-appointed Coast Guard Engineers or Equipment Specialists.

• Repair of parts must be in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Delivery of all items is required within ninety (90) days after receipt of order (ARO), though early and partial deliveries are desired and accepted.

• A Certificate of Conformance (COC) is required for all items.

• Offerors must indicate whether they will accept the inclusion of FAR clause 52.217-6.

• The contract is anticipated to be awarded on a sole source basis to ESSEX INDUSTRIES (CAGE Code: 19062), however, all responsible sources may submit a capability statement or quotation.

• Award will be made to the lowest priced, technically acceptable offeror.

• The period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• Offers must be submitted by the exact time specified in the solicitation and include solicitation number, offeror information (name, address, UEI), information for evaluation, responses to provisions, and a statement of agreement with terms.

• Technical Acceptability will be evaluated as "acceptable" or "unacceptable" based on proof of current FAA certification, OEM, or Air Force approval to provide the services.

• Quotes will be evaluated based on the criteria of lowest priced, technically acceptable.

• Vendors not meeting the FAA 145 certification and 50% in-house work requirement will not be considered.

• The document includes numerous FAR and HSAR clauses related to terms and conditions, security, prohibitions, and reporting requirements. Key clauses include those related to System for Award Management (SAM), Buy American, Trade Agreements, and prohibitions on certain telecommunications equipment and services.