Repair Electric Drive Pump for HC-27J Aircraft.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation (70Z03826QW0000052) for the acquisition of commercial items, specifically "Pump, Electric Drive" (Part Number: 42165, NSN: 2930-01-527-9686, CAGE Code: 92003), with a quantity of 5 each. The terms and conditions herein supersede all other terms and conditions.

• The primary deliverable is the "Pump, Electric Drive".

• Repair or overhaul of these parts must be performed in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Vendors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility for repair/overhaul, unless they are the OEM or a Production Approval Holder (PAH).

• Vendors must provide proof of current FAA certification, OEM, or Air Force approval to provide the specified services.

• Delivery is required within 45 days after receipt of order (ARO), though early and partial deliveries are accepted.

• Packaging must be suitable for land, air, or sea shipment and must not include popcorn, shredded paper, Styrofoam, or peanut packaging. Individual containers must be labeled with specific identifying information.

• A Certificate of Conformance (COC) or FAA Form 8130-3/8130-4 or EASA 1 Form is required for all items.

• The contract type is not explicitly stated, but it is for commercial products/services.

• The period for acceptance of offers is 60 calendar days from the receipt of offers date.

• Payment will be made electronically via FAR 52.232-33.

• A "Fast Payment" procedure is available for invoices.

• Offers must be submitted by the exact time specified in the solicitation.

• Minimum submission requirements include solicitation number, offeror information (name, address, UEI, EFT indicator), information for evaluation, responses to required provisions/certifications, and a statement of agreement with terms and conditions.

• Offers will be evaluated based on lowest priced, technically acceptable offer representing the best value to the Government.

• Technical acceptability requires proof of current FAA certification, OEM, or Air Force approval.

• The Government reserves the right to conduct discussions if necessary and may reject any or all offers.

• Late submissions will generally not be considered.

• Vendors not meeting the FAA 145 certification and 50% in-house work requirement for repair/overhaul will not be considered.

• The document references various FAR clauses related to small business concerns, HUBZone, and other set-asides, but specific set-aside information for this opportunity is not detailed in the provided pages.

• The document includes numerous FAR and HSAR clauses related to terms, conditions, representations, and certifications, including those concerning security prohibitions, trade agreements, and prohibitions on contracting with certain foreign entities.

• Vendors are cautioned that listed provisions may require completion and submission.

Statement of Work (SOW)

This SOW outlines the requirements for the inspection, repair, and/or overhaul of specific aircraft components for the U.S. Coast Guard (USCG).

• Services required include inspection, failure analysis, defective part replacement, and testing to meet manufacturer functional requirements.

• Overhaul involves complete teardown, inspection, cleaning, replacement of consumables, and OEM-recommended 100% replacement components for items showing excessive degradation.

• The contractor must adhere to OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORI).

• Corrosion found during inspection requires thorough disassembly and repair/replacement as necessary, adhering to OEM specifications. Corrosion on Flight Critical components is not permitted.

• The contractor must obtain required OEM documentation, as it is not provided by the USCG.

• USCG modifications to original configurations must be retained unless otherwise specified.

• Components must be returned to a "Ready for Issue" (RFI) state.

• A Teardown and Inspection Report (TIR) is required, detailing parts repaired/replaced, part numbers, unit prices, labor hours, and rates.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery being desirable if no extra charges apply.

• Not explicitly stated in this document, but implies ongoing service for USCG aircraft.

• Contractor must be an OEM Authorized Repair Center or an FAA Certified 145 Repair Center acceptable to the USCG.

• Contractor must be ISO 9000 compliant or have a quality system acceptable to the USCG.

• Components must be airworthy and suitable for installation on USCG aircraft.

• An FAA airworthiness release (8130-3 Certificate) or EASA Form-1 is required for each component tested, repaired, or overhauled. A Certificate of Conformance may be authorized as an alternative.

• Components must be cleaned to be free of hazardous dust (hexavalent chromium, cadmium, lead).

• Packaging and preservation must comply with applicable CMMs, ATA Specification 300, and ANSI/ESD S541 or MIL-STD-2073 for ESDS components, to prevent damage and corrosion for at least one year of warehouse storage.

• Specific labeling requirements for packages are detailed.

• The USCG reserves the right to invoke DCMA requirements.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (SAP) for FAR 12.102 (a). It outlines the procurement of services to repair specific parts for the HC-27J aircraft.

• Services Required: Repair of 5 units of PUMP, ELECTRIC DRIV (p/n 42165, NSN: 2930-01-527-9686) in accordance with OEM Specifications.
• Sole Source Justification: Parker Hannifin Corporation Division Aerospace is identified as the Original Equipment Manufacturer (OEM) and holds the rights to the necessary technical data, specifications, and drawings for repair. Their repair facility, Parker Hannifin GmbH (CAGE code D0079), is the only procurable source.
• Market Research: The USCG conducts ongoing market research, including checking maintenance services, subscription services, industry periodicals, and attending trade shows, to identify potential sources.
• Price Determination: The Contracting Officer will use methods such as market research, comparison with previous purchases, current price lists, comparison with similar items, IGCE, and personal knowledge to determine fair and reasonable pricing.