REPAIR FANS

Justification for Other Than Full and Open Competition

This document justifies a sole-source acquisition for services to repair aircraft parts. The U.S. Coast Guard intends to procure repair services for 4 FANs (part number EVTA103AMDTA, NSN: 4140-14-435-0145) for the HC-144 aircraft. The estimated total value, including options, is $25,048.00.

• Repair of 4 FANs (part number EVTA103AMDTA, NSN: 4140-14-435-0145).

• Repairs must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• The repaired parts (RFI assets) are required for the HC-144 aircraft.

• Estimated Total Value: $25,048.00 (Over Micro-Purchase Threshold, but up to the SAT).

• Not applicable, as this is a justification for a sole-source procurement.

• This acquisition is being justified as sole-source under FAR 12.102(a) because the parts are peculiar to one manufacturer, and SAFRAN VENTILATION SYSTEMS USA, LLC is the OEM and the only facility with the rights to the technical data, specifications, and drawings required for repair.

• SAFRAN VENTILATION SYSTEMS USA, LLC 7501 Hardeson RD Everett, Washington 98203-6285, United States (CAGE CODE: 3TRJ7, UEI: CM3HPS7ZV4S8)

• Market research was conducted, and the contracting officer will determine price reasonableness through methods including market research and comparison of proposed prices with prices found reasonable on previous purchases.

• Technical POC Signature Date: 12/11/2025

• Contracting Officer Signature Date: 02/10/2026

• Last Updated: 12/12/25

Solicitation / RFP / RFQ

This document is a solicitation (SOLICITATION 70Z03826QW0000010) for "Terms and Conditions" applicable to orders awarded under this solicitation. It outlines the contract terms and conditions that will supersede all other terms and conditions and constitute acceptance of the order.

• Instructions to Offerors (52.212-1): Requires submission of signed and dated offers including solicitation number, offeror's name/address/UEI, information for evaluation factors, responses to provisions, and a statement of agreement with terms.

• Period for Acceptance: Offers must be held firm for 60 calendar days from the receipt date.

• Late Submissions: Late offers will not be considered unless received before award and accepted by the Contracting Officer. Late modifications making terms more favorable to the Government may be accepted.

• Delivery/Lead Time: Delivery to Elizabeth City, NC is required within ninety (90) days After Receipt of Order (ARO). Early and partial deliveries are desired.

• Quality Assurance: Applicable to orders for products touching USCG aircraft. Requires immediate notification of any event, supply change, material change, malfunction, counterfeit/suspect parts, or defect that could cause non-conformity. Changes impacting the product require Contracting Officer approval.

• Packaging Instructions: Material must be packed and labeled for shipment via land, air, or sea. Prohibited packaging materials include popcorn, shredded paper, Styrofoam, or peanut packaging. Individual items must be packed separately and labeled with NSN, Part Number, Serial Number, Quantity, Nomenclature, and PO Number. Packing lists must be on the outside of individual containers.

• Evaluation Criteria (52.212-2): This solicitation is anticipated to be awarded on a sole source basis to SAFRAN VENTILATION SYSTEMS. However, all responsible sources may submit a capability statement or quotation. Quotes will be evaluated on a lowest-priced, technically acceptable basis, representing the best value to the Government.

• Technical Acceptability: Requires proof of current FAA certification, or OEM, or Air Force approval to provide services. Repairs must follow the latest OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Specific Item: NSN 4140-14-435-0145, Part Number EVTA103AMDTA, Nomenclature FAN, QTY 4, LINE 1-4.

• FAA 145 Certification: Vendors (except OEM or PAH) repairing/overhauling/modifying Coast Guard aircraft components must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility.

• Submission: Offers must be submitted by the exact time specified.

• Evaluation: Lowest priced, technically acceptable offer representing the best value.

• Vendors must meet the capability requirement for Coast Guard aircraft repair/overhaul services. Vendors not meeting this requirement will not be considered.

• The document incorporates numerous FAR and HSAR clauses by reference, including those related to security prohibitions, sustainable products, fast payment procedures, and certifications.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of components from an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center acceptable to the Coast Guard.

• Repair and/or overhaul of components, specifically mentioning the FAN (NSN 4140-14-435-0145, Part Number EVTA103AMDTA).

• Compliance with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORI).

• Adherence to ISO 9000 compliance or an acceptable quality system.

• Handling of USCG modifications to original configurations.

• Strict adherence to specified coating requirements.

• Repair levels include Inspect/Repair as necessary and Overhaul.

• Management of corrosion issues according to OEM specifications.

• Determination of Beyond Economical Repair (BER) by the USCG.

• Turn-around-time (TAT) of ninety (90) days after receipt of material (ARM), with earlier delivery desired if no extra cost.

• Components must be airworthy and suitable for installation on USCG aircraft.

• Provision of FAA airworthiness release 8130-3 Certificate or EASA Form-1, or a Certificate of Conformance authorized by the contracting officer.

• Tracking of serial number components via the Coast Guard's Aviation Computerized Maintenance System (ACMS).

• Maintenance of a legible component tracking form.

• Provision of a Teardown and Inspection Report (TIR) identifying parts, labor, and costs.

• Thorough cleaning of components to remove hazardous materials.

• Packaging and preservation in accordance with CMM and relevant standards (e.g., ANSI/ESD S541, MIL-STD-2073, ATA-300).

• Labeling of packages with specific identifiers (NSN, Part Number, Serial Number, etc.).

• Final inspection and acceptance by ALC Quality Assurance personnel.

• Not explicitly stated, but implies repair/overhaul services are provided by the contractor.

• Contractor must obtain proprietary OEM drawings, Service Bulletins, and CMMs.

• Contractor must notify the KO in writing of any missing parts within fifteen calendar days of receipt.

• Packaging must prevent damage, corrosion, deterioration, and decay for at least one year.

• Prohibited packaging materials include popcorn, shredded paper, styrofoam, or peanut packaging.

• Contractor must comply with applicable CMMs and Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under a Service Contract Act (SCA) covered contract in specific geographic areas (Washington Counties of King and Snohomish).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including health and welfare rates and paid sick leave provisions (EO 13706).
• Includes notes on Executive Order 13658 (minimum wage for federal contractors) and vacation policies.
• Provides information on holiday pay and hazardous pay differentials.
• Outlines the process for requesting additional classifications and wage rates (SF-1444).

This document is critical for bidders to understand the labor costs associated with performing the contract. Bidders must ensure their proposed wages and fringe benefits meet or exceed the minimums specified in this wage determination for all applicable occupations to ensure compliance with the Service Contract Act.