Repair Hydro-Mechanical Unit (H.M.U.) for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document is a solicitation for the repair/overhaul of Hydro-Mechanical Units (HMU) for Coast Guard aircraft. It specifies that the solicitation is anticipated to be awarded on a sole source basis to Woodward, Inc. However, other responsible sources may submit a capability statement or quotation for consideration.

• Repair/overhaul of Hydro-Mechanical Units (HMU), Part Number 6068T72P25, National Stock Number 1680-01-494-0009.

• Vendors, except the OEM or Production Approval Holder (PAH), must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility.

• Vendors must be deemed fully capable by division-level command-appointed Coast Guard Engineers or Equipment Specialists.

• Repair must be accomplished in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Proof of current FAA certification, or OEM, or Air Force approval is required for technical acceptability.

• Contract type is not explicitly stated, but it is anticipated to be a purchase order.

• Period of performance is not detailed in this section, but delivery is required within 90 days after receipt of order (ARO).

• Estimated value is not stated.

• Offers must be submitted by the exact time specified in the solicitation.

• Minimum submission requirements include: solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation factors, responses to provisions requiring completion, and a statement of agreement with terms and conditions.

• Offers must be held firm for 60 calendar days from the receipt date.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government.

• Technical Acceptability will be evaluated as 'acceptable' or 'unacceptable'.

• Quotes will be evaluated in accordance with FAR 12.203.

• Vendors must meet specific capability requirements related to FAA certification and work performance location.

• The solicitation mentions "Notice of Total Small Business Set-Aside" and "Utilization of Small Business Concerns" clauses, indicating potential set-aside considerations, but the primary award is anticipated to be sole source.

• Delivery to Elizabeth City, NC is required within 90 days ARO. Early and partial deliveries are desired.

• Vendors must be registered in the System for Award Management (SAM).

• Several FAR and HSAR clauses are incorporated by reference, covering topics such as ethics, cybersecurity, foreign entity restrictions, and quality assurance.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of components for the Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Services must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and performance requirements.

• Contractors must obtain proprietary OEM drawings, Service Bulletins, and CMMs.

• USCG modifications to original configurations must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Repair levels include:

  • Inspect/Repair as necessary: Failure analysis, defective part replacement, and testing.
  • Overhaul: Complete teardown, inspection, cleaning, replacement of consumables and components showing excessive degradation, resetting Time Since Overhaul (TSO).

• Corrosion found during inspection requires thorough disassembly and repair/replacement as necessary, adhering to OEM specifications. Corrosion on Flight Critical components is not permitted and requires OEM evaluation.

• Contractors may request a Beyond Economical Repair (BER) determination from the Contracting Officer (KO).

• Within fifteen calendar days of receipt, inspect for missing parts and notify the KO.

• Provide a Teardown and Inspection Report (TIR) within five calendar days of inspection, detailing parts required for repair/replacement, labor hours/rates, and other charges.

• Components must be thoroughly cleaned to remove hazardous dust (e.g., hexavalent chromium, cadmium, lead) prior to return.

• Components must be airworthy and suitable for installation on USCG aircraft.

• A Federal Aviation Administration (FAA) airworthiness release 8130-3 Certificate or EASA Form-1 is required for each component tested, repaired, and/or overhauled. Alternatively, a Certificate of Conformance may be used if authorized by the KO.

• Components will be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS).

• A Significant Component History Report (SCHR) and Component Repair Record (CRR) must be maintained.

• A legible component tracking form must be maintained for each tracked component, showing part number, nomenclature, serial number, and rework details.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• Required turn-around-time is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if no extra charges apply.

• Contractor must have a quality system acceptable to the United States Coast Guard or be ISO 9000 compliant.

• Packaging and preservation must comply with CMM, ANSI/ESD S541 or MIL-STD-2073 for ESDS components, and ATA specification number 300 for other items.

• Packaging must prevent damage, corrosion, deterioration, and decay for at least one year of warehouse storage.

• Each package must contain only one component/assembly.

• Prohibited packaging materials include popcorn, shredded paper, styrofoam, or peanut packaging.

• Bar coding is authorized but not required.

• Contractor will perform all inspections, tests, and checks to substantiate conformity to drawings, specifications, CMMs, and contract requirements.

• DCMA requirements may be invoked as deemed necessary.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition for commercial products and services at or below the SAT, referencing FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12. The procurement is for one (1) H.M.U P/N 6068T72P25 NSN 1680-01-494-0009 HC-144 aircraft part, intended for placement in ALC Ready-For-Issue Inventory for future requirements and installation on a USCG Aircraft.

• Procurement of a specific aircraft part (H.M.U P/N 6068T72P25 NSN 1680-01-494-0009 HC-144).

• The part will be added to ALC Ready-For-Issue Inventory.

• The document does not explicitly state contract type, period of performance, or estimated value.

• Not applicable as this is a justification for other than full and open competition.

• This justification is based on "Only One Source Is Available" due to the item being peculiar to one manufacturer and GE Aviation (OEM) no longer repairing the part. Procedures and data are protected under the proprietary rights of the OEM. The OEM owns the rights to the technical data, specifications, and drawings required to manufacture the parts, making them procurable only from the OEM or an approved distributor.

• The suggested source is WOODWARD, INC.

• Market research was conducted, and the method for determining fair and reasonable price is Market Research.

• The document was last updated on 03/03/2026.