Repair Indicator, Fuel Quantity for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document is a solicitation for "TERMS AND CONDITIONS" related to an acquisition of commercial items. It outlines the contractual terms and conditions that will govern any order awarded as a result of this solicitation. Acceptance of an order signifies acceptance of all terms and conditions contained herein.

• Submission of Offers: Offers must include the solicitation number, Offeror's name/address/phone, Unique Entity Identifier (UEI), information for evaluation (per 52.212-2 or solicitation), completed representations/certifications (not in SAM), and a statement of agreement with terms and conditions.

• Period for Acceptance: Offerors agree to hold prices firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance would not unduly delay acquisition. Late modifications favorable to the Government may be considered.

• Withdrawal of Offers: Offers may be withdrawn by written notice before award.

• Contract Award: Award will be made to the lowest priced, technically acceptable offeror representing the best value. The Government anticipates a sole source award to Airbus DS Military Aircraft, Inc., but will consider capability statements or quotations from all responsible sources.

• Technical Acceptability: Requires proof of current FAA certification, or OEM, or Air Force approval to provide services. Repairs must follow the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Delivery: Delivery to Elizabeth City, NC is required within ninety (90) days after receipt of order (ARO). Early/partial deliveries are desired and accepted.

• Quality Assurance: Contractors must immediately notify the Contracting Officer of any conditions that could cause non-conformity, including counterfeit parts. Changes impacting the product require USCG approval.

• Packaging: Specific packaging instructions are provided, prohibiting certain materials and requiring individual packing and labeling.

• Invoicing: Invoices must be submitted electronically or by mail, and are encouraged to be emailed. Final invoices must be marked "FINAL".

• Contract Type: Not explicitly stated, but implies a contract or purchase order for commercial items.

• Period of Performance: Not explicitly stated, but delivery is 90 days ARO.

• Estimated Value: Not stated.

• Submission: Offers must be submitted by the exact time specified in the solicitation.

• Evaluation: Award will be made to the lowest priced, technically acceptable offeror. Technical acceptability requires proof of FAA/OEM/Air Force approval for services and adherence to CMM/SOW for repairs.

• Key Deadlines: Offerors must hold prices firm for 60 days. Delivery is 90 days ARO.

• Specific Requirements: Vendors repairing/overhauling Coast Guard aircraft components must be FAA 145 certified and perform 50% of the work at their FAA-certified facility. Awards may be made directly to service vendors deemed fully capable by division-level command-appointed Coast Guard Engineers or Equipment Specialists. Vendors not meeting this requirement will not be considered.

• Small Business: Various small business provisions are incorporated by reference (e.g., 52.219-6, 52.219-8, 52.219-9, 52.219-14).

• This solicitation incorporates numerous FAR and HSAR clauses by reference, including those related to security, foreign transactions, small business, and sustainable products.

• Specific clauses address prohibitions on certain telecommunications equipment, unmanned aircraft systems, and transactions with sanctioned countries (Iran, Sudan).

• A Certificate of Conformance (COC) is required for all items provided.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of specific components for the U.S. Coast Guard.

• Services must be performed by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Contractors must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORIs).

• The contractor is responsible for obtaining all necessary OEM documentation.

• Modifications to original configurations must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Levels of repair include 'Inspect/Repair as necessary' and 'Overhaul'.

• Corrosion found during inspection requires thorough disassembly and repair/replacement according to OEM specifications. Corrosion on Flight Critical components is not permitted.

• Contractors may request a 'Beyond Economical Repair' (BER) determination from the Contracting Officer (KO).

• The contractor must inspect for missing parts within fifteen calendar days of receipt and notify the KO.

• A Teardown and Inspection Report (TIR) is required for all parts needing repair or replacement, detailing part numbers, unit prices, labor hours, labor rates, and other charges.

• Components must be cleaned to remove hazardous dust prior to return.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery desired if no extra charges apply.

• All parts must be airworthy and suitable for installation on U.S. Coast Guard aircraft.

• An FAA airworthiness release 8130-3 Certificate or EASA Form-1 is required for each component tested, repaired, and/or overhauled. A Certificate of Conformance may be submitted if authorized.

• Components will be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS).

• A legible component tracking form must be maintained for each tracked component.

• Packaging and preservation must comply with CMM, ANSI/ESD S541 or MIL-STD-2073 for ESDS components, and ATA specification number 300 for other items.

• Packaging must prevent damage, corrosion, and deterioration for at least one year in storage.

• Each package must contain only one component/assembly.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• Not explicitly stated in the SOW, but implies services are performed by the contractor and components are returned to the Aviation Logistic Center (ALC) or Air Stations.

• Contractor must be ISO 9000 compliant or have an acceptable quality system.

• Compliance with applicable CMMs, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products.

• Compliance with Occupational Safety and Health Standards (e.g., 1910.1025, 1910.1026, 1910.1027).

• Packaging must not include popcorn, shredded paper, styrofoam, or peanut packaging.

• Bar coding is authorized but not required.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition for commercial products and services at or below the SAT, referencing FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12. The U.S. Coast Guard (USCG) intends to procure services for the repair of three (3) units of IND FUEL, part number 115Q324, NSN: 6680-01-493-6669. These services are required for the HC-144 aircraft and must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Repair of 3 units of IND FUEL, p/n 115Q324, NSN: 6680-01-493-6669.

• Services must be performed in accordance with OEM Specifications.

• Repair services are required for the HC-144 aircraft.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Not applicable, as this is a justification for sole-source procurement.

• This procurement is being conducted on a sole-source basis under the "Only One Source Is Available" justification type.

• The suggested source is AIRBUS SD MILITARY AIRCRAFT, INC. (CAGE CODE: 0DAF1).

• The rationale states that Airbus SD Military Aircraft, Inc. is the OEM and owns the rights to the technical data, specifications, and drawings required for repair. It is deemed uneconomical to purchase these rights from the OEM.

• The Contracting Officer will determine fair and reasonable price through market research methods including comparison of proposed price with previous purchases, current price list, comparison with similar items, comparison to IGCE, or personal knowledge.

• Last Updated: 03/03/2026