Repair of Environmental System

Quick Summary

The U.S. Department of the Interior, U.S. Geological Survey (USGS), specifically the Ohio-Kentucky-Indiana Water Science Center, is soliciting quotes (RFQ 140G0226Q0050) for the Repair of Environmental System. This requirement is for a mechanical or HVAC contractor to repair and maintain an existing server room environmental system to prevent damage to critical Information Management and Technology (IMT) hardware and data. This is a Total Small Business Set-Aside. Quotes are due by May 21, 2026, at 1:00 PM Eastern Standard Time.

Scope of Work

The project involves restoring the server room environmental system to full function. Key deliverables include:

• Phase 1: Replacement of the failed motor on the frequency drive of the Liebert condenser (Liebert Air-Cooled Liebert TCDV205-A C12A2F0597).
• Phase 2: Replacement of the clogged filter drier on circuit 1 of the Liebert unit (Liebert 1 DS028ADAOE1252A C11M8E0168). This includes refrigerant recovery, brazing, pressure testing with dry nitrogen, and evacuation of the line set. Services require the contractor to provide all necessary equipment, supervision, labor, and materials.

Contract Details

• Contract Type: Firm Fixed Price (RFQ)
• Period of Performance: June 1, 2026, to August 3, 2026.
• Place of Performance: USGS office at 5957 Lakeside Blvd, Indianapolis, IN 46278.
• Set-Aside: Total Small Business Set-Aside (FAR 19.5).
• NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.
• Product Service Code: J066 - Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment.

Submission & Evaluation

• Quote Submission Deadline: May 21, 2026, at 1:00 PM Eastern Standard Time.
• Questions Due: May 14, 2026, at 1:00 PM Eastern Standard Time.
• Submission Method: Electronically via email to janice.moye@ios.doi.gov. Only electronic quotes will be accepted.
• Evaluation Criteria: Award will be made to the vendor whose quotation is determined to be the most advantageous to the government, considering cost or price and other non-cost or non-price factors. Overall non-price merit will be considered more important than price or cost.
• Technical Acceptability: Offerors must provide technical brochures/specifications and complete configuration details (quantity, part numbers, descriptions) per line item. Proposed equipment must meet or exceed minimum characteristics. Only authentic, manufacturer-certified/warranted products are acceptable.
• Key Personnel Qualifications: Contractors must meet credentialing requirements and EPA section 608 certification as required by the City of Indianapolis/Marion County Board of Heating & Cooling Examiners.

Additional Notes

• The solicitation number is 140G0226Q0050.
• The award will utilize FAR Part 13, including Subpart 13.5 Simplified Procedures for Certain Commercial Items.
• Contract personnel must possess Real ID compliant or other acceptable federal identification to enter the facility.