REPAIR OF HURCO 3- AXIS VERTICLE MACHINING CENTER & HURCO 5-AXIS VERTICAL MACHINING CENTER

Solicitation / RFP / RFQ

This document is a synopsis for a sole-source requirement for the repair of Hurco 3-axis and 5-axis Vertical Machining Centers. The Naval Surface Warfare Center (NSWC) Crane has a requirement for this repair service. The proposed contract action is for supplies or services intended to be solicited and negotiated with a single source, Hurco Companies, Inc. and its authorized distributors. This is being sole-sourced because Hurco Companies, Inc. and Authorized Distributors utilize proprietary software, diagnostic tools, and technical data not available to the public or other third-party repair vendors.

• Repair of Hurco 3-axis Vertical Machining Center (P/N: VMX42i S/N S443-1601077KFDCH)

• Repair of Hurco 5-axis Vertical Machining Center (P/N: VMX42SRTi S/N S444-2300420DFBAH)

• Contractors must be registered in the System for Award Management (SAM).

• Contractors shall have Cybersecurity Maturity Model Certification (CMMC) Level 2 Self-Assessment.

• Solicitation Number: N00164-26-Q-0100

• NAICS Code: 335999

• Synopsis exception FAR 5.202(a)(13) applies.

• The closing date for offers is 23 April 2026 at 3:00 PM Eastern Time.

• Offers shall be e-mailed to Christina.l.staggs.civ@us.navy.mil.

• All required information must be received on or before the closing date.

• All changes to the requirement prior to the closing date will be posted to Contract Opportunities on sam.gov. Vendors are responsible for monitoring sam.gov for amendments.

• For changes made after the closing date, only offerors that provide a quote will be notified of changes/amendments.

• This is a sole-source synopsis. However, all responsible sources may submit a capability statement, which will be considered by the agency. A determination not to compete will be solely at the Government's discretion.

• Contract Opportunities on sam.gov has officially replaced FBO.gov.

Other / Unclassified

This document is a "Memorandum to the File" justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It identifies Hurco Companies, Inc. as the source for the required repair services.

This document is relevant to potential bidders as it explains why the government is not seeking multiple quotes or proposals for the repair of specific Hurco Vertical Machining Centers. The justification is based on "Only One Responsible Source" due to proprietary software, diagnostic tools, and technical data required for repairs, which are only accessible by Hurco or its authorized distributors. The document also highlights the urgency of the repairs due to their impact on aircraft component production and meeting critical customer deadlines. This indicates that the opportunity may not be open to general competition and is likely to be awarded to Hurco or an authorized distributor.

Solicitation / RFP / RFQ

This solicitation (N0016426Q0100) is for "Spindle Repair" (Product Service Code: 6110). The government intends to solicit and negotiate with one source, Hurco Companies, Inc. and Authorized Distributors, under the authority of FAR 13.106-1. This is being sole-sourced due to proprietary software, diagnostic tools, and technical data not being publicly available. All responsible sources may submit a capability statement for consideration, but the government reserves the discretion to not compete.

• Item 0001: VMX42i - ASS'Y, SPINDLE, 15K, CTS. This includes removing the existing spindle, installing the new spindle, and performing the spindle run-in procedure.

• Item 0002: VMX42SRTi - ASS'Y, SPINDLE MOTORIZED, DIGITAL TTL, CTS, VMX42SRTi. This includes removing the existing motorized spindle, installing the new motorized spindle, performing the spindle run-in procedure, and resetting machine centerlines.

• Item 0003: Core charge - Reimbursement contingent upon the return of a usable core to Hurco.

• Item 0004: Shipping.

• Contract Type: Not explicitly stated, but pricing arrangements are "Firm Fixed Price" for all items.

• Period of Performance: Delivery is on or before June 22, 2026.

• Estimated Value: Not stated.

• Offer Due Date: April 23, 2026, 03:00 PM.

• Submission Instructions: Offers must be submitted by the due date and time. Specific instructions for submission are detailed in Section L.

• Evaluation Criteria: Not detailed in the provided sections, but the solicitation is for commercial products and services.

• Set Aside: This acquisition is marked as "UNRESTRICTED".

• Other Requirements: Contractors must have Cybersecurity Maturity Model Certification (CMMC) Level 2 Self-Assessment. Contractors must be registered in the System for Award Management (SAM).

• Solicitation Issue Date: April 16, 2026.

• Inspection and Acceptance: To be performed at destination by the Government (NSWC Crane, Warfare Center, Crane, IN).

• Delivery: FOB Destination.

• Payment: Via Wide Area WorkFlow (WAWF). Specific instructions are in Section G.

• Clauses: Numerous FAR and DFARS clauses are incorporated by reference and in full text, covering various aspects of contract performance, payment, and compliance.