Repair of the MH-65E Hover Landing Lights

Statement of Work (SOW)

This Statement of Work outlines the requirements for the repair of specific components utilized on the United States Coast Guard (USCG)'s MH-65E aircraft.

• The primary item for repair is the "Light, Hover Landing" (NSN: 6210-01-HS3-0341, P/N: 113PE01BABY00), with a quantity of 17.

• Contractors must perform initial test and evaluation to determine component condition.

• Components meeting minimum performance specifications will be marked "RFI" (Ready for Installation) or "BER" (Beyond Economical Repair) and returned as-is.

• Non-RFI components must be repaired to Original Equipment Manufacturer (OEM) minimum functional performance specifications.

• Repairs include additional inspections, correction of deficiencies, replacement of missing/broken parts, and removal of foreign matter or corrosion.

• Corrosion removal and treatment must adhere to OEM specifications or FAA Advisory Circular AC 43-4B.

• Work is to be performed at the contractor's facility or a USCG-approved facility.

• Contractors must provide all necessary parts, materials, labor, tooling, and test equipment.

• If Government Furnished Equipment (GFE) is required, the contractor must notify the Contracting Officer (KO) in writing.

• Repairs must comply with applicable OEM Component Maintenance Manuals (CMMs) or other approved repair specifications.

• Deviations require USCG approval.

• Contractors must have access to required CMMs, repair specifications, and test/acceptance criteria.

• Original design or functional capabilities of end items and parts shall not be changed without authorization.

• Parts found serviceable during functional testing may be reused.

• Replacement parts must meet manufacturer's specifications and have OEM traceability.

• Costs for parts replaced systematically during repair are included in the listed price.

• Components with excessive corrosion may be excluded from standard pricing, requiring KO approval for repair costs.

• Components with obvious misuse, cannibalization, or severe damage may also be excluded, requiring KO determination.

• Contractors can request a "BER" determination for components requiring repair beyond normal scope, subject to KO approval.

• Failure data reports are required for each repaired component.

• Components must be repaired to RFI condition and meet OEM minimum functional performance specifications.

• Repaired components must be airworthy and suitable for installation on USCG aircraft.

• Each returned component requires a DD Form 1574 Serviceable Condition Code Tag and a Certificate of Conformance (COC).

• Work to be performed at the contractor's facility or USCG approved facility.

• Repair delivery: Sixty (60) calendar days after receipt of components.

• Test and Evaluation delivery: Fifteen (15) calendar days after receipt of components.

• Contractor must maintain a quality system compliant with ISO 9001, AS9100, or equivalent.

• Contractor must maintain certification as a FAA or EASA Part 145 Certified Repair Facility, OEM, and/or USCG SRR Engineering approved repair facility.

• Documentation (certifications, Quality Assurance Manual) must be available for government review.

• COC must include nomenclature, manufacturer's part number, and date of manufacture. For Production Approval Holders, a copy of FAA PMA or other manufacturing authority is required.

• Documentation reflecting the complete unbroken history of ownership of parts is required.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Wisconsin, specifically for the area encompassing Wisconsin Counties of Barron, Buffalo, Clark, Crawford, Dunn, Jackson, Juneau, Monroe, Pepin, and Trempealeau. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes footnotes for specific occupations that may have additional requirements or exclusions (e.g., computer employees, air traffic controllers, hazardous pay, uniform allowance).
• Details requirements for paid sick leave (EO 13706), vacation, and holidays.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these determined rates.

Form / Attachment / Pricing Sheet

This document, "Terms and Conditions - Attachment 3," outlines the contract terms and conditions applicable to the acquisition of commercial items for the opportunity 70Z03826QB0000066. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses, including deviations and specific provisions relevant to the contract.

• Contract Terms and Conditions: Details standard clauses for commercial items, including instructions to offerors, evaluation criteria (not applicable due to sole source nature, award based on fair and reasonable pricing), and certification requirements regarding responsibility matters (e.g., debarment, suspension, delinquent taxes, felony convictions).
• Provisions: Includes specific clauses related to representation by corporations regarding delinquent tax liability or felony conviction, service of protest, and security prohibitions and exclusions (e.g., concerning covered telecommunications equipment, Iran, and Sudan).
• Quality Assurance: Outlines requirements for products touching USCG aircraft, including immediate notification of issues, contractor's quality control manual, and government inspection rights.
• Packaging and Marking Instructions: Provides specific guidance on how materials should be packed, labeled, and marked for shipment to the USCG Aviation Logistics Center.
• Shipping Instructions: Specifies the delivery address for the USCG Aviation Logistics Center.
• Inspection and Acceptance: Details the process for inspection and acceptance of materials at the destination, including requirements for Certificates of Conformance (COC) and traceability.
• Deliveries or Performance: States that F.O.B. Destination is the requested delivery term.
• Invoicing Instructions: Outlines how invoices should be submitted and processed.
• Full Text Clauses: Includes the full text of several key clauses, such as Contractor Employee Whistleblower Rights and Sustainable Products and Services.

This document is critical for potential bidders as it defines the legal and contractual framework for the opportunity. It details the specific terms, conditions, certifications, and compliance requirements that must be met to submit a compliant offer and to perform the contract successfully. Bidders must carefully review all incorporated clauses, especially those related to responsibility, security, quality assurance, packaging, shipping, and invoicing, to ensure their proposals and subsequent performance will meet government expectations.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the opportunity. Bidders are instructed to fill in the yellow boxes with the requested information, specifically for CLIN 1 (Repair, including T/E Fee) and CLIN 2 (Test and Evaluation - BER Items).

• CLIN 1: Repair, (Includes T/E Fee) for LIGHT, HOVER LANDING (NSN: 6210-01-HS3-0341, Part Number: 113PE01BABY00).
  • Quantity: 17
  • Maximum Quantity: 17
  • Unit of Issue: EA
  • Days After Receipt of Order: To be filled.
  • Firm Fixed Price Unit Price: To be filled.
  • Extended Price: Calculated.
• CLIN 2: Test and Evaluation - BER Items for LIGHT, HOVER LANDING (NSN: 6210-01-HS3-0341, Part Number: 113PE01BABY00).
  • Quantity: TBD
  • Maximum Quantity: TBD
  • Unit of Issue: EA
  • Days After Receipt of Order: To be filled.
  • Firm Fixed Price Unit Price: To be filled.
  • Extended Price: Calculated.
• Instructions: Fill in the yellow boxes. Quote a Test and Evaluation fee if the part meets manufacturer's minimum performance specifications and is considered Ready for Installation (RFI) or Beyond Economical Repair (BER).
• Contact: For questions, contact Alex-Marie.B.Midgett@uscg.mil.

This sheet is critical for bidders to provide their pricing for the specified repair and test/evaluation services. It requires the bidder to input unit prices and other relevant details for the LIGHT, HOVER LANDING item. Bidders must also consider the conditions for quoting a Test and Evaluation fee. The company name and CAGE Code registered in SAM.GOV must also be provided.

Justification for Other Than Full and Open Competition

This document justifies a sole-source procurement for the repair of "Light, Hover Landing" spare parts for MH-65 helicopters. The justification is based on the "Brand Name" rationale, stating that the specific brand name, product, or feature is essential to the government's requirements, and market research indicates that other companies' similar products or products lacking the particular feature do not meet the agency's needs.

• Repair of "Light, Hover Landing" spare parts (NIIN: 01-HS3-0341, P/N: 113PE01BABY00).

• Quantity: 17 units, with 0 optional quantity.

• The technical data required to return these components to a Ready For Issue (RFI) state by entities other than the Original Equipment Manufacturer (OEM) or an OEM-authorized repair facility is not available.

• Due to the OEM's inability to support the repair of this component, a fit, form, and function assessment was conducted with Aviation Component Engineering LLC.

• Only an approved OEM or Special Repair Requirements (SRR) Engineering Repair Facility is authorized to repair these components to ensure the safety of the aircraft and aircrew.

• Repaired components must have clear, documented traceability and a Certificate of Conformance.

• The procurement is for commercial products and services at or below the Simplified Acquisition Threshold (SAT).

• The document references FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12.

• Not applicable to this justification document.

• This justification is for a sole-source procurement, limiting competition.

• The suggested source is AVIATION COMPONENT ENGINEERING LLC (UEI: KGQ5HRYVTUX3).

• The contracting officer will determine fair and reasonable pricing using methods such as market research, comparison of proposed prices with previous purchases, current price lists, comparison with similar items, or comparison to an Independent Government Cost Estimate (IGCE).