Repair of Transmission Assemblies Applicable to the UH-1N Helicopters

Amendment / Modification

• The purpose of this amendment is to update attachments and Proposal due dates.

• Attachment titled "ATCH_5_PreQual" has been updated.

• Attachment titled "ATCH_11_SAR-Guide" has been added.

• The proposal due date has been extended.

• Attachments: "ATCH_5_PreQual" (updated), "ATCH_11_SAR-Guide" (added).

• Proposal Due Date.

• The proposal due date is extended from 30 January 2026 at 3:00 p.m. EST to 13 February 2026 at 3:00 p.m. EST.

• All other terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document, "Air Force Rotary Wing Source Approval Request (SAR) and Alternate Offer (AO) Submission Guide," provides detailed instructions and requirements for vendors seeking to become approved sources for the procurement or repair of National Stock Numbers (NSNs) related to Air Force rotary wing aircraft parts. It outlines the process for submitting a Source Approval Request (SAR) or an Alternate Offer (AO) to increase competition for source-controlled items.

• Definition of SAR vs AO: Clarifies the distinction between a SAR (submitted anytime to become an approved source) and an AO (submitted against an active solicitation).
• Purpose & Competition: Aims to increase acquisition competition for parts requiring approved manufacturers.
• Process Overview: Details the SAR/AO program's intent to bring material from single sources to multiple sources.
• Package Categories: Defines four categories for submissions:
  • Category I – Actual Item: For companies that manufacture/repair the exact part.
  • Category II – Similar Item: For companies that manufacture/repair a similar item and can prove capability.
  • Category III – New Vendor: For companies with capabilities but not meeting Categories I or II criteria.
  • Category IV – Reverse Engineered Part: For companies not meeting other criteria and using reverse engineering.
• Timeline and Notification: Outlines the review process timeline (typically 90-180 days) and notification procedures.
• Format: Specifies requirements for electronic submissions (PDF, naming conventions) and CD submissions.
• Source Approval and Alternate Offer Checklist: Provides a detailed checklist of required elements for each package category.
• Section-by-Section Requirements: Elaborates on the content required for each section of the submission package, including Cover Letter, Drawings, Manufacturing Plans, Data Certification, Subcontractor Lists, Contract Documents, Test Plans, and more.

This guide is crucial for any vendor interested in supplying or repairing Air Force rotary wing aircraft parts. It details the specific documentation, technical data, and certifications required to be considered an approved source. Bidders must carefully review the relevant category and its associated requirements to prepare a compliant submission package. Understanding these requirements is essential for successful proposal preparation and evaluation.

Solicitation / RFP / RFQ

This document outlines the Source Pre-Qualification Requirements for the overhaul and repair of Transmission Assemblies (NSN 1615-01-061-6615, P/N 212-040-001-111). The goal is to ensure that potential contractors have the necessary quality procedures, processes, and capabilities to maintain the quality of this critical safety component.

• Contractors must demonstrate the ability to overhaul and repair the Transmission Assembly per USAF TO 3R7-2-6-3.

• All work must comply with the respective drawing and Technical Order.

• Outstanding quality and thoroughness are required.

• Maintenance records must be maintained and provided upon request.

• Disassembly, component inspection, time change of components, assembly, and functional checks must be performed according to applicable USAF TOs.

• A 2.8-hour run-in test on a certified test stand is required after final assembly; run-in on aircraft is not acceptable.

• The component is a Critical Safety Item.

• Not explicitly stated, but implies a contract for repair and overhaul services.

• Potential bidders must submit a summary of their company's capabilities as directed in the AF Rotary Wing SAR Package Submission Guide (WIH-ENG-07001, Revision A).

• Vendors must possess or have access to special tooling and test equipment called out in USAF TO 3R7-2-6-3, or demonstrate equivalent capabilities.

• Bidders must demonstrate experience in repair/overhaul of similar critical safety components.

• A detailed quality plan implementing AS9100 or ISO 9001 (or equivalent) is required.

• A detailed repair/overhaul plan must be provided, including traceability of materials, identification of sources for raw materials and processes, and a plan for component inspection and life-limited parts replacement.

• Contractors must perform a minimum of 75% of the repair and overhaul workload in-house; testing cannot be subcontracted.

• Conditional approval may be granted based on a Source Approval Request, with full Pre-Qualification Status granted after passing a one-time First Article Test.

• The Government reserves the right to witness all post-award qualification testing.

• Companies who have already passed qualification or pre/post-award qualification for items in Section A and are listed on the WIHEZ Source Qualification Statement (SQS) may be waived.

• Companies that are official Bell authorized service centers for Component Repair & Overhaul for specific Bell helicopters and have performed a Transmission Assembly Repair and Overhaul in the last 3 years may be waived from First Article Testing.

• Bell Helicopter Textron and Arista are currently qualified and waived from First Article Inspection.

• OEM Bell certified vendors may also be waived.

• Potential bidders must be ISO 9001:2015 certified.

• The estimated cost for test and evaluation is $6,000.00 per part, primarily for administrative labor.

• Access to the USAF Technical Order system (ETIMs) is required.

• The Government will provide a response to submittals within 45 working days for initial review and within 180 days for a final response.

• Government Point of Contact: Coby Giddens, Rotary Wing Systems and Integrity Engineer, AFLCMC/WIHEZ.

Solicitation / RFP / RFQ

This document provides instructions to offerors for a Firm-Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC) for the overhaul of transmissions, potentially including "Beyond Economic Repair (BER)/No Fault Found (NFF)" services. The acquisition is being conducted under FAR Part 12 and FAR Part 15, with a price-only competition.

• Offerors must submit a proposal including a completed Price Matrix with pricing for all CLINs, including first article CLINs.

• Proposed unit/CLIN prices must be rounded to the nearest whole dollar.

• Supporting documentation must be submitted to demonstrate Bell Certification, Air Force qualification as a source of repair, or an approved Source Approval Request (SAR).

• Specific CLINs include: Overhaul - Transmission Assembly, BER/NFF - Transmission Assembly, Contract Data Requirements List, and First Article Test/Inspection Procedures - Overhaul - Transmission Assembly.

• Contract Type: Firm-Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC).

• Period of Performance: Anticipated to begin in FY26 and end in FY31.

• Proposals are due by 5 November 2025, 3:00 PM EDT.

• The award will be based on price only.

• Offerors should submit their best terms in the initial proposal as the Government intends to award without discussions.

• Failure to comply with instructions may result in a non-responsive proposal.

• Pre-qualification requirements include: (1) Official certification as a Bell Certified Service Center, (2) Air Force qualified source of repair, or (3) an approved SAR.

• Offerors meeting Bell Certification or Air Force qualified source of repair criteria may be waived from first article requirements. Offerors with an approved SAR will be required to complete first article requirements.

• A Special Standard of Responsibility is established in accordance with FAR 9.104-2.

• The Government reserves the right to make no award, or to cancel the solicitation.

• Offerors will not be reimbursed for any costs associated with proposal preparation.

• Data beyond that required shall not be submitted, and all pricing data must be in the Price Matrix volume.

Amendment / Modification

• The proposal due date for Solicitation FA852426R0001 has been extended.

• The original due date was 5 November 2025.

• The new due date is 14 December 2025.

• Proposal due date.

• The deadline for proposal submissions has been extended to 14 December 2025.

• All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure the repair of transmission assemblies applicable to the UH-1N helicopter. This announcement serves as the only solicitation; proposals are being requested, and a written solicitation will not be issued. The North American Industry Classification System (NAICS) code for this acquisition is 334511.

• Repair of transmission assemblies (NSN 1615-01-061-6615GA, P/N 212-040-001-111).

• Repairs must be completed according to the Performance Work Statement (PWS) provided in the attachments.

• Contract Line-Item Numbers (CLINs) include Overhaul, Beyond Economic Repair (BER)/No Fault Found (NFF), Contract Data Requirements List (CDRLs), and First Article for Overhaul.

• "Over and Above" work will be unpriced at award and requires a separate quote and PCO approval.

• Contract Type: Firm Fixed Price, Requirements contract.

• Period of Performance: Five (5) years, consisting of a basic one-year period and four subsequent one-year ordering periods.

• Estimated Value: Not explicitly stated, but a Best Estimated Quantity (BEQ) is provided for CLINs.

• Proposals are due by 05 November 2025 at 3 p.m. EST. No late responses will be accepted.

• Evaluation criteria and instructions for offerors are detailed in attachments "ATCH_9_SectionL-InstructionsForOfferors" and "ATCH_10_SectionM-EvaluationFactorsForAward".

• This acquisition will be conducted using Price Only with a Special Standard of Responsibility (SSR).

• Questions regarding the solicitation should be emailed to Jessica Cobb (jessica.cobb.3@us.af.mil) and/or Leigh Ann Taylor (leigh.taylor.3@us.af.mil) no later than 05 November 2025.

• This is not a small business or small business set-aside.

• Offerors must be Equipment Manufacturer (OEM) Bell certified, (2) Air Force Qualified, or (3) have an approved Source Approval Request (SAR).

• Foreign Participation is not permitted at the prime contractor level.

• The solicitation will be available for viewing and downloading at www.sam.gov only. No hard copies will be issued.

• Inspection and Acceptance will be at Source (Robins AFB, GA 31098-1887).

• Transportation terms are Free on Board (F.O.B.) Origin.

• Routine Delivery is 150 Calendar Days after receipt of funded delivery order or repairable assets; early delivery is acceptable.

• Applicable wage determination will be attached to the awarded contract.

Form / Attachment / Pricing Sheet

This document outlines the requirements for First Article (FA) testing and approval. It specifies the process for submitting a First Article for government review and approval, which is a prerequisite for production quantities.

• First Article Quantity: Typically one unit.
• Manufacturing Standard: Whether the FA will serve as a manufacturing standard.
• Production Facilities: Requirements for manufacturing the FA at specific facilities.
• Test/Inspection Requirements: Details on contractor testing, government testing, and specific technical requirements (e.g., USAF TO 3R7-2-6-3, drawing 212-040-001).
• Test Plan: A test plan is required (DD Form 1423).
• Delivery: Specifies delivery timelines for the FA, test reports, and government approval/disapproval.
• Disposition of First Articles: Outlines whether approved/disapproved articles will be returned, retained, or used for other purposes.
• Waiver Conditions: Conditions under which First Article approval may be waived (e.g., for vendors with prior experience and satisfactory performance).

This form is critical for bidders to understand the requirements and process for First Article approval. It details the testing, documentation, and submission timelines that must be adhered to before full production can commence. Bidders must ensure they can meet these requirements, including the development and submission of a First Article Test Plan and Report, and understand the implications for delivery schedules and costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the services required for the overhaul of the UH-1N Transmission for the United States Air Force (USAF). The goal is to ensure transmissions are returned to a serviceable condition, supporting Special Operation Forces (SOF) and Personnel Recovery missions, thereby increasing aircraft availability for Presidential missions.

• Core Service: Incoming functional testing, inspection, and overhaul of UH-1N transmissions (NSN: 1615-01-061-6615 GA, P/N: 212-040-001-111) to restore them to a serviceable condition.

• Actions: Fault isolation, overhaul of unserviceable assets, depot-level overhaul, functional testing, inspection, and packaging.

• Documentation: Contractor must document and ensure time since overhaul data is reset to zero (0) using AFTO Form 95 and reference specific technical orders.

• Reporting: Production reporting via Commercial Asset Visibility Air Force (CAVAF) system, daily reporting of actions, and tracking of Product Quality Deficiency Reports (PQDRs).

• Over and Above (O&A) Work: Requires prior PCO approval for additional work beyond standard overhaul, such as for Line Replaceable Units (LRUs) or repairs due to damage.

• No Fault Found (NFF): Procedures for identifying items not requiring overhaul and notifying the ACO/PCO.

• Quality: No more than one (1) valid PQDR per contract year. Overhaul processes must meet ISO 9001:2015 or equivalent standards.

• Delivery: Routine overhauls within 150 days. SURGE and MICAP requirements within 100 days. No more than one (1) late delivery per contract year.

• CDRL Deliverables: No more than one (1) total rejection of deliverables per contract year. No more than one (1) late submission of deliverables per contract year.

• Period: One basic ordering period plus four (4) one-year ordering periods.

• Place: Services will be performed at the Contractor's facility.

• Government Property: Contractor is responsible for government property, including the overhauled assets, and must maintain internal controls for management.

• Item Unique Identification (IUID): Required for all items delivered to DoD, including marking and reporting in the IUID Registry.

• Packaging: Must comply with AFMC Form 158 and applicable government regulations, including NISPOM for classified material.

• Counterfeit Electronic Parts: Contractor must maintain a counterfeit electronic part detection and avoidance system.

• Supply Chain Risk Management (SCRM): Contractor must provide a comprehensive SCRM plan addressing continuity of operations, foreign influence, and cybersecurity.

• Security: Secret level security clearances are required for applicable personnel. Compliance with OPSEC and safety regulations (OSHA, DoD Directive 4715.01E) is mandatory.

• Quality Program: Must be established and maintained IAW FAR 52.246-11, meeting ISO 9001:2015 requirements.

Form / Attachment / Pricing Sheet

This document is a price matrix for Solicitation FA8524-25-R-0017. It provides a template for offerors to enter pricing data for various contract line items (CLINs) across different ordering periods.

• CLINs: Includes CLINs for Overhaul - Transmission Assembly, BER/NFF - Transmission Assembly, Data, and First Article - Overhaul - Transmission Assembly.
• Contract Type: All CLINs are listed as Firm-Fixed-Price (FFP).
• Ordering Periods: Pricing is structured across a Basic Ordering Period and four subsequent Ordering Periods (I, II, III, IV).
• Data Entry: Offerors are instructed to enter data only in the yellow highlighted fields.
• Pricing Fields: Includes columns for Quantity (Qty), Unit of Issue (U/I), Unit Price, and Amount.

This price matrix is essential for bidders to calculate and submit their proposed pricing for the opportunity. Bidders must accurately complete the yellow highlighted fields for each CLIN and ordering period as instructed. The total amounts calculated in this matrix will form a critical part of the proposal submission.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition to be competed on a price-only basis. The government will award to the responsible offeror whose proposal meets the terms and conditions of the RFP, the Special Standards of Responsibility (SSR) requirement, and offers the lowest price.

Offerors are to propose pricing for the requirement utilizing various referenced attachments, including:

• Performance Work Statement
• Transportation Data Report
• Packaging Requirement Report
• Government Furnished Property
• Pre-Qualification instructions
• Form 260s – First Article Requirements
• Clauses
• Pricing Matrix
• Section L-Instructions For Offerors
• Section M-Evaluation Factors For Award
• Contract Data Requirement List

Not explicitly detailed in this document, but it references a pricing matrix and various attachments for detailed requirements.

• Pricing Evaluation: Proposed prices will be evaluated for reasonableness and balance. A Total Evaluated Price (TEP) will be calculated.

• Reasonableness: Price analysis techniques will be used. If adequate price competition is not obtained or reasonableness cannot be determined, additional information may be required.

• Balance: Offers with unbalanced pricing (significantly overstated or understated CLIN prices) may be rejected if they pose an unacceptable risk.

• TEP Calculation: The TEP will be the sum of evaluated prices for Firm Fixed Price (FFP) CLINs (X001, X002, and 0005), calculated by multiplying proposed unit price by the Best Estimated Quantity (BEQ). CLIN X003 (Data) is Not Separately Priced (NSP) and not part of TEP.

• Order Pricing: Pricing for orders will be calculated by multiplying the quantity ordered by the awarded unit price.

• Examples: The document provides examples of TEP calculation, including a quantity range calculation.

• A Special Standard of Responsibility (SSR) has been established.

• The TEP is for evaluation purposes only. Evaluation of ordering periods does not obligate the Government to exercise them.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for items being procured, specifically addressing compliance with United Nations-implemented restrictions on Wood Packaging Material (WPM) to prevent the spread of invasive species. It details requirements for lumber, pallets, and containers, including debarking and heat treatment (HT) to 56 degrees Centigrade for 30 minutes, with certification required by an ALSC-recognized agency.

• WPM Compliance: All wood packaging material must be debarked and heat-treated (HT).
• Standards Referenced: MIL-STD-129 (Revision R) for marking and MIL-STD-2073-1 (Revision E) for packaging.
• Item Specifics: Two item examples are provided (1615DTL250247GA and 1615010616615GA) with placeholder data for packaging requirements, preservation levels, and SPI details.
• Vendor Instructions: Vendors are instructed to package items in accordance with MIL-STD-2073-1 and to use MIL-STD-129 for shipping and storage markings.
• Container Marking: Shipping containers require marking per MIL-STD-129, with potential for additional markings such as unit serial numbers or OEM information as specified on AFMC Form 158.

This document is critical for bidders to understand the specific packaging and marking standards they must adhere to for the items being procured. Failure to comply with these requirements, particularly regarding WPM and the referenced military standards, could lead to non-compliance and potential rejection of shipments. Bidders must ensure their packaging and marking processes align with MIL-STD-129 and MIL-STD-2073-1.

Form / Attachment / Pricing Sheet

This document, ATCH_7_Clauses.pdf, contains a comprehensive list of contract clauses that are incorporated by reference into the solicitation. These clauses outline various legal, regulatory, and administrative requirements that potential offerors must adhere to if awarded a contract. They cover a wide range of topics including:

• Contract Administration: Clauses related to contract terms, conditions, and administration.
• Compliance and Ethics: Provisions concerning ethical conduct, prohibitions, and compliance with laws and regulations.
• Small Business Programs: Clauses detailing requirements and preferences related to small business participation.
• Supply Chain Security: Provisions addressing supply chain security and the prohibition of certain equipment and services.
• Labor and Employment: Clauses related to labor standards, equal opportunity, and employment eligibility.
• Payment and Financial: Clauses pertaining to payment requests, electronic submissions, and financial reporting.
• Property Management: Requirements for the management of government property.
• Reporting Requirements: Clauses mandating various reporting obligations.

• FAR and DFARS Clauses: The document lists numerous clauses from the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS), often with specific deviations or alternate versions noted.
• Item Unique Identification and Valuation (IUID): Clause 252.211-7003 details requirements for unique item identification and valuation.
• Commercial Products and Services: Clauses such as FAR 52.212-5 are extensively listed, indicating compliance requirements for commercial items.
• Small Business Set-Asides and Utilization: Numerous clauses (e.g., 52.219-3, 52.219-8, 52.219-14) address various aspects of small business participation, set-asides, and subcontracting plans.
• Prohibitions and Restrictions: Several clauses prohibit contracting for specific items or services, such as those developed by Kaspersky Lab, or those related to certain foreign entities or regions.
• Cybersecurity and Information Safeguarding: Clauses like 252.204-7012 and 252.204-7020 address safeguarding covered defense information and NIST SP 800-171 DoD assessment requirements.

This document is critical for bidders as it defines the mandatory terms and conditions that will govern any resulting contract. Offerors must carefully review these clauses to understand their obligations and ensure their proposals comply with all requirements. Failure to acknowledge or comply with these clauses can lead to a proposal being deemed non-responsive or a contract being awarded with significant compliance burdens. Key areas of focus for bidders should include:

• Compliance: Understanding all applicable FAR and DFARS clauses and ensuring their proposed solution meets these requirements.
• Small Business Subcontracting: If applicable, understanding and planning for small business subcontracting goals and reporting.
• Cybersecurity: Ensuring compliance with data safeguarding and assessment requirements.
• Supply Chain: Awareness of prohibitions related to specific vendors or regions.
• Reporting: Identifying all required reporting obligations and the associated timelines and formats.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that outlines various data items required from the contractor throughout the performance periods of the contract. It specifies the title, description, frequency, submission requirements, and distribution for each data item.

• Data Items: The CDRL lists multiple data items (e.g., Government Property Inventory Report, Item Unique Identification Marking Plan, Commercial Asset Visibility Reporting, Contract Depot Maintenance Monthly Production Report, First Article Test/Inspection Procedures and Report, Accident/Incident Report).
• Frequency: Specifies how often each report or data item is required (e.g., Annually, Quarterly, Monthly, As Required).
• Submission Requirements: Details the deadlines for submission, including the first submission and subsequent submissions.
• Distribution: Lists the addressees and the number of copies (Final, Draft, Reproduced) required for each data item.
• Contract Reference: Links data items to specific paragraphs in the Performance Work Statement (PWS).

This document is crucial for bidders as it defines the specific reporting and documentation obligations that will be part of the contract. Understanding these requirements is essential for accurately estimating the effort and resources needed to fulfill the contract, and for ensuring compliance once awarded. Bidders should pay close attention to the types of reports, their frequency, and submission deadlines to assess their capability to meet these contractual demands.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides transportation data for solicitations. It outlines terms, clauses, and funding information related to transportation services required for a procurement.

• F.O.B. Terms: Specifies whether the terms are Origin or Destination.
• Transportation Provisions / Clauses: Lists relevant FAR citations such as 52.247-29, 52.247-52, and 52.247-53.
• Transportation Funds Information: Details the Purchase Instrument Line LOA, Account Codes, and FMS LOA.
• Item/Ship To(s): Provides National Stock Numbers (NSN) or Pseudo NSNs, Purchase Instrument Line Item Numbers, DoDAAC/MAPAC, and detailed shipping addresses for multiple line items. It also includes remarks for notification to a specific point of contact prior to completion.
• Other Transportation Data: Includes contact information for personnel involved in transportation.

This form is crucial for bidders to understand the transportation requirements, terms, and shipping logistics associated with the opportunity. It details where goods are to be shipped, associated account codes, and relevant contract clauses, which are essential for accurate proposal preparation and cost estimation.

Form / Attachment / Pricing Sheet

This document is a GFP (Government-Furnished Property) Attachment related to Solicitation Number FA852426R0001. It details a specific provisioned item for the UH-1N Transmission Overhaul program.

• Provisioned Item: UH-1n Transmission Overhaul
• NSN: 161501061661
• CAGE Code: 6SR035
• Part Number: 212-040-001-111
• Quantity: 75
• Unit of Measure: Each
• Unit Acquisition Cost: 631688.32
• Use As-Is: True
• Upgradable: No
• Serially Managed: No

This attachment provides specific details about government-furnished property (the UH-1N Transmission) that will be provided for the opportunity. Bidders should review this information to understand the scope of the property they will be working with and any associated costs or conditions.