REPAIR SERV ICES FOR THE UMTE PROGRAM

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the contractor to inspect, and if necessary, restore end items to a serviceable, like-new condition. The work may consist of Test, Teardown, and Evaluation (TT&E) only, or TT&E and Repair.

• Test, Teardown, and Evaluation (TT&E): Perform visual, mechanical, and electrical testing to determine the condition of the end item. Identify parts requiring repair or replacement and report to the Procurement Contracting Officer (PCO)/Administrative Contracting Officer (ACO). Approval for repair will be negotiated.

• Repair: Perform repair or replacement of all failed parts and components. Each end item must be cleaned, configured, refinished, and tested to meet original specifications, returning it to a serviceable, like-new condition.

• Specific Item: The PWS references an "Electron Tube" with NSN 5960-01-507-9112 and Part Number VKX-7809M, which will be shipped to the contractor for repair.

• Repaired/retrofitted items must meet all performance requirements of a new item and conform to the latest requirements of the Specification Control Drawing and Acceptance Test Plan.

• Any asset failing within one year after repair due to workmanship or parts quality may be returned to the contractor for correction at no additional cost.

• Electrostatic Discharge (ESD) control program must be implemented and maintained per MIL-PRF-87893, ANSI/ESD S20.20-2021, and T.O. 00-25-234.

• Not explicitly stated, but implies ongoing repair services based on government needs.

• Obsolete Components: If obsolete components are identified, the contractor must notify the 415 SCMS and PCO and prepare an Engineering Change Proposal (ECP).

• Subcomponent Change or Redesign: Any proposed changes require submission of an ECP to the 415 SCMS and PCO for approval.

• Foreign Disclosure Restrictions: The item contains critical technology and is export controlled.

• Security Requirements: Contractor must maintain Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) for information systems.

• Packaging and Handling: Comply with applicable Special Packaging Instructions (SPI).

• Shipping Documentation: Must comply with CAV AF requirements and use DD Form 1348-1A.

• Condemnation: Repair may be deemed uneconomical if costs exceed 75% of the stock list price of a new item. Authorization for condemnation or disposition must be obtained.

• Cannibalization: Prohibited without prior written approval from the 415 SCMS and/or PCO.

• Safety and Health: Comply with all applicable regulations and report damages exceeding $500,000 within 8 hours.

• Counterfeit Prevention Plan (CPP): Required for electronic parts, including policies and procedures to avoid, detect, mitigate, and dispose of counterfeit parts.

• Data Deliverables: Reporting in CAVAF, Item failures and component consumption data, Counterfeit Prevention Plan, and Engineering Change Proposals are required per CDRLs.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to the repair and testing of electronic tubes. The specific item is identified by NSN: 5960-01-507-9112 FD, ELECTRON TUBE.

• CLIN 0001: Teardown, Test, and Evaluation of the electronic tube.

• CLIN 0002: Repair of the electronic tube to a serviceable, like-new condition. The "not-to-exceed" price for this CLIN represents the maximum extent of work needed for a total rebuild/overhaul. Actual definitized price may be lower.

• Data CLINs (A001, A002, A003, B001, C001, D001): Various data reporting requirements are associated with the repair, including Commercial Asset Visibility Air Force Reporting, Repairable Item Inspection Report, Counterfeit Protection Program, and Engineering Change Proposal. Failure to comply with these data requirements may result in withholding of payment.

• Contract Type: Firm Fixed Price for CLIN 0001. CLIN 0002 is to be negotiated and definitized via modification.

• Period of Performance: Not explicitly stated, but proposed delivery for CLIN 0001 is "30 Days" and for CLIN 0002 is "30 Days".

• Estimated Value: Not stated.

• Quotation Due Date: 11 JUN 2026.

• Submission Instructions: Quotations must be submitted to the issuing office in Block 5A on or before the closing date.

• Evaluation Criteria: Not detailed in this document, but typically includes Price or Cost, Mission Capability, and Past Performance for solicitations.

• This RFQ is NOT a Small Business Set-Aside.

• NAICS Code: 811210

• Size Standard: $34.00

• The contractor agrees to hold offered prices firm for 90 days.

• Work under CLIN 0002 shall not begin until a notice to proceed is provided by DCMA in the form of a definitization modification.

• The document includes numerous FAR and DFARS clauses and provisions relevant to contract performance, reporting, and compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides guidance for contractor technical responsibilities and reporting requirements for the Commercial Asset Visibility Air Force (CAV AF) system. The CAV AF is the mandated primary system of record for daily status of Government-owned assets at contractor repair facilities, including those at contractor Inventory Control Points (ICPs).

• Asset Reporting: Contractors must ensure CAV AF accurately reflects physical assets on hand at all times, reporting daily or within one business day of a maintenance action.

• Training: Contractors must ensure assigned reporters complete initial and annual refresher DoD Information Assurance (IA) CyberAwareness Challenge training.

• System Access: Reporters must submit a completed System Authorization Access Request (DD Form 2875) within 10 days of contract award. Two reporters must be assigned to ensure continuous coverage.

• Disposition Instructions: Government will provide disposition instructions for assets. Contractors must begin shipping within 10 days of receiving instructions and complete all shipping actions within 30 days thereafter. CAV AF reporting for disposition must occur within one business day of shipment.

• Nuclear Weapon Related Materiel (NWRM): Specific reporting is required for NWRM end items in repair, including serial number identification within one business day.

• "Not-on-Contract" (NOC) Transactions: Specific procedures apply to assets associated with a contractor facility but not an active contract delivery order, including discrepancy items and ICP items.

• Documentation: Proper use of DD Form 1348-1A is required for shipping transactions. DD Form 250 or DD Form 1149 are not authorized as shipment documents for repair contracts.

• Discrepancies: Transportation and item discrepancies must be reported and resolved using the DoD web-based application WebSDR.

• Reporting must be completed daily or within one business day of a maintenance action.

• Disposition shipping actions must be completed within 30 days of receiving instructions.

• NWRM serial number identification must be within one business day.

• Discrepancy resolution must occur within 30 days of receipt transaction.

• Timely reporting is defined as compliance with a 24-hour requirement for all CAV AF reporting of maintenance transactions.

Not explicitly stated, but implies ongoing reporting throughout the contract period at contractor facilities.

• A valid Public Key Infrastructure (PKI) is required for certain responsibilities.
• Contractors must ensure accountability of Government Furnished Property (GFP).
• Contractual Induction-at-Risk of end items is prohibited.
• Systemic data problems may lead to Program Management Review (PMR).
• Contact information for CAV AF System Administrators at Robins AFB, Hill AFB, and Tinker AFB is provided for assistance.

Other / Unclassified

This document is a PDF portfolio wrapper, indicating that the actual content requires a specific PDF reader version (Acrobat X or Adobe Reader X, or later) for optimal viewing. It does not contain substantive information about the opportunity itself.

Bidders should be aware that the primary document(s) for this opportunity may require a specific software version to access. It is recommended to use the latest version of Adobe Reader or Acrobat to ensure full compatibility and access to all attached documents.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for preservation, packaging, and marking of materials for military packaging.

• Adherence to various Department of Defense (DoD) Military Standards, ASTM International, and ANSI standards for packaging.

• Development of military packaging using MIL-STD-2073-1, including specific codes and potential special packaging instructions for hazardous or classified materials.

• Application of commercial packaging practices per ASTM D3951 when prescribed.

• Compliance with MIL-STD-129 for military marking, labels, and shipment/storage requirements, including the use of DD Form 1574 or 1574-1 tags.

• Implementation of International Standards for Phytosanitary Measures (ISPM 15) for wood packaging material used in international trade.

• Adherence to electrostatic discharge (ESD) procedures (MIL-STD-2073-1, MIL-HDBK-773, ANSI/ESD S20.20, ESD TR20.20) for sensitive electronic components.

• Application of MIL-STD-147 for palletized unit loads and MIL-STD-648 for specialized shipping containers.

• Preparation, labeling, certification, and compliance with regulations for hazardous materials shipments (ICAO, CFR Title 49, IATA, IMDG, AFMAN24-604).

• Preparation and submission of Safety Data Sheets (SDS) per FED-STD-313.

• Use of the Special Packaging Instructions Retrieval & Exchange System (SPIRES) for packaging requirements.

• Management and safeguarding of reusable shipping containers.

• Reporting of discrepancies via Web Supply Discrepancy Report (WebSDR).

• Compliance with specified standards and regulations is required.

• Packaging must meet "DOT specification or a United Nation (UN) specification" for hazardous materials.

• Contractor must provide SDS and test reports as required by the Contract Data Requirements List (CDRL).

Not explicitly stated in this document, but implied to be for the duration of the contract and applicable to all shipments.

• Use of the latest revisions of applicable standards and regulations.
• Competent Authority Approval (CAA) may be required for hazardous materials.
• Specific instructions for handling discrepancies, alternate packaging, and reusable containers.
• Access to the ASSIST website for specifications, standards, and data item descriptions.
• Contact information for AFSC (406 SCMS/GULAA, Brad Talbot) is provided for inquiries.

Amendment / Modification

• The solicitation closing date has been extended to June 22, 2026, at 1:00 PM MDT.

• All clauses and provisions have been updated due to changes with the Revolutionary FAR Overhaul (RFO) and R-DFARS.

• All clauses and provisions have been updated.

• The proposal submission deadline has been extended to June 22, 2026, at 1:00 PM MDT.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for items related to the purchase instrument FD20202600637-00. It specifies compliance with United Nations-implemented restrictions on Wood Packaging Material (WPM) and details requirements for lumber, pallets, and containers used in shipments worldwide.

• WPM Compliance: All WPM must be constructed from debarked wood and undergo heat treatment (HT) to 56 degrees Centigrade for 30 minutes. Certification by an ALSC-recognized agency is required.
• Standards Referenced: MIL-STD-129 (Revision R) for shipping and storage markings, and MIL-STD-2073-1 (Revision E) for military packaging.
• Specific Item Data: Includes fields for PACRN, Item(s), Preservation Level, Packaging Level, SPI, SPI Rev, SPI Date, and detailed unit pack dimensions (Weight, Length, Width, Depth, Cube) and markings.
• Supplemental Instructions: Mentions ESD protection and specific vendor packaging instructions.
• Marking Requirements: Outlines criteria for shipping container marking, including MIL-STD-129 compliance and potential additional requirements like unit serial numbers or OEM information.

This document is critical for bidders to understand the specific packaging, marking, and material treatment requirements for the items being procured. Adherence to these standards is essential for successful contract fulfillment and to meet international phytosanitary regulations.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, referencing DFARS 252.211.7003. It outlines the requirements for IUID marking on items procured by the government.

• Item Requiring IUID Marking: Details for a specific item including NSN (5960015079112FD), Noun (ELECTRON TUBE), Initiator (Andrew J. Webb), Commercial and DSN phone numbers, and CAGE/Reference Number (99313/VKX-7809M).
• Marking Guidance: Specifies that marking is to be performed according to the latest version of MIL-STD-130, with contractor-determined location and method.
• Embedded Items: Section II addresses requirements for embedded items, referencing the same NSN and providing fields for marking guidance, type, and method.

This checklist is relevant for bidders who will be responsible for applying IUID markings to the specified electronic tube and any embedded items as part of their contract deliverables. It clarifies the standards and methods to be followed for compliance with government requirements.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides detailed transportation data for solicitations. It outlines F.O.B. terms, transportation provisions and clauses, and specific instructions for marking and shipping. It also details transportation funds information, including line of accounting (LOA) and account codes, and specifies multiple "Ship To" locations with associated National Stock Numbers (NSN) or Pseudo NSNs, Purchase Instrument Line Item Numbers, DoDAAC/MAPAC codes, and addresses.

• F.O.B. Terms: Specifies "Origin" and "Destination" as recommended, with options for "Other (Specify)" and "Data/First Article F.O.B. Destination."
• Transportation Provisions/Clauses: Cites relevant FAR citations such as 52.247-29, 52.247-34, 52.247-53, and 47.305-10.
• Marking of Shipments: Directs vendors to contact DCMA Transportation and provides a critical note regarding access to the Procurements Integrated Enterprise Environment (PIEE) for regulatory clearances and shipping documentation. Failure to comply may result in additional vendor expenditures.
• Transportation Funds Information: Includes Purchase Instrument Line LOA, First Destination Transportation Account Code, Miscellaneous Obligation/Reimbursement Document, Second Destination Transportation Account Code, and FMS LOA.
• Item/Ship To(s): Lists multiple delivery points with NSN/Pseudo NSN, Purchase Instrument Line Item Number, DoDAAC/MAPAC, Mark For, full address, and remarks (e.g., "IAW DD FORM 1423-1", "AT PLANT").

This document is crucial for bidders to understand the logistical requirements of the solicitation. It details where the procured items are to be shipped, the associated costs and funding mechanisms, and specific instructions for transportation and delivery. Bidders must pay close attention to the F.O.B. terms, marking requirements, and the critical PIEE access instructions to ensure compliance and avoid potential penalties or additional costs. The detailed list of "Ship To" locations is essential for accurate pricing and delivery planning.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to the repair and teardown, test, and evaluation of an "ELECTRON TUBE" with NSN 5960-01-507-9112 FD. The solicitation outlines requirements for repair services and associated data reporting.

• CLIN 0001: Teardown, Test, and Evaluation of the specified electronic tube.

• CLIN 0002: Repair of the electronic tube. The "not-to-exceed" price for this CLIN represents the maximum extent of work for restoration to a serviceable, like-new condition.

• CLIN 0003, A001, A002, A003: Commercial Asset Visibility Air Force Reporting.

• CLIN 0004, B001: Repairable Item Inspection Report.

• CLIN 0005, C001: Counterfeit Protection Program.

• CLIN 0006, D001: Engineering Change Proposal.

• Data Requirements: Various reports are required, including CDRLs, packaging SOW, transportation data, IUID, item description, and PWS. Failure to comply with data requirements may result in withholding of payment.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but delivery dates are indicated for specific CLINs (e.g., "30 Days" after receipt of quote for CLIN 0001, "30 Days" after receipt of quote for CLIN 0002).

• Estimated Value: Not stated.

• Quotation Due Date: 11 JUN 2026.

• Submission Instructions: Quotations must be submitted to the issuing office in Block 5A.

• Evaluation Criteria: Not detailed in this excerpt, but standard evaluation factors (Price or Cost, Mission Capability, Past Performance) are listed on page 30.

• This RFQ is NOT a Small Business Set-Aside.

• The attached document includes numerous FAR and DFARS clauses and provisions.

• The ACO (Administrative Contracting Officer) is authorized to negotiate and definitize CLIN 0002 via modification. Work under CLIN 0002 shall not begin until a notice to proceed is provided.

• Critical Safety item does not apply to this P.I.

• Prices offered must be held firm for 90 days.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for an "ELECTRON TUBE" with NSN 5960015079112FD. It serves as a technical data sheet for a specific component.

• Item Identification: NSN, CAGE Code (99313), Reference Number (VKX-7809M), Noun (ELECTRON TUBE), TO Number (31P1-4-162-1), ES Code (Z5).
• Criticality & Demilitarization: Criticality Code (X), Demilitarization Code (D), Security Code (Y), MDC (ZR3).
• Remarks: The electron tube is part of the RF AMPLIFIER, Klystron, 75502-2, per T.O. 43d7-11-40-4-1. Dated 26 MAR 2026.
• Initiator: Jason I. Pedersen (415 SCMS/GUMAa), DSN 586-3862, Commercial 801-586-3862.
• Dimensions: Length (12.0000 in), Width (12.0000 in), Height (10.0000 in), Weight (30.0000 lb).
• Material & Function: Unknown.
• Component Specifics: Safety Critical Screw Threaded Component (ESD X), Statement of Helium Content (0%).

This document provides specific technical details about a component (an electron tube) that may be relevant for bidders responding to opportunities that require this specific part or related equipment. It includes identification numbers, physical dimensions, and its role within a larger system (RF Amplifier, Klystron).

Form / Attachment / Pricing Sheet

This document, "REPAIR DATA LIST," provides information related to repair data for a specific part number. It appears to be an attachment or form that bidders may need to reference for understanding repair requirements or data availability.

• Part Number: VKX-7809M
• NSN: 5960015079112FD
• Noun/Title: ELECTRON TUBE
• CAGE Code: 99313
• Date: 20 MAR 2026
• Revision: 7
• Document Reference Number/Accomplished Document Number: 31P1-4-162-1
• Furnished Method Code Legend: Provides codes indicating how technical data is furnished (e.g., with solicitation, with contract award, government document, contractor must acquire).

This document may be relevant for bidders to understand the specific part number involved, its associated technical data availability, and how that data is or will be furnished. This information could impact proposal preparation, especially if technical data is required for the offer or if the contractor is expected to acquire certain data.

Form / Attachment / Pricing Sheet

This document is a GFP (Government Furnished Property) Attachment related to Solicitation Number FA825026Q0009. It details a specific provisioned item.

• Item Name/Description: Electron Tube
• NSN: 596001507911 99313 2
• Part Number: VKX-7809M
• Unit Acquisition Cost: 97282.13
• Serially Managed: No
• Property Usage: CAV-AF
• Upgradable: No

This attachment provides specific details about a government-furnished item (Electron Tube) that may be relevant to potential bidders. It includes part numbers, acquisition cost, and usage information, which could impact proposal preparation or understanding of the overall contract requirements.