REPAIR SERVICES JTE PROGRAM

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for a non-commercial repair services contract for 6 Motor Controllers for the AN/TSQ-T10 Joint Threat Emitter (JTE) Radar Weapon System. The repair is necessary to maintain the operational capabilities of the JTE weapon system, which is critical for training pilots.

• Repair of 6 Motor Controllers for the JTE Radar Weapon System.

• The motor controllers are vital for the pedestal's ability to follow aircraft, and without them, the JTE system's functionality is compromised, impacting mission capability.

• Awardee: Linmarr Associates, Inc.

• Contract Type: Firm Fixed Price (FFP)

• Estimated Award Date: April 1, 2025

• Period of Performance: Anticipated through December 30, 2026

• Estimated Contract Cost: Not explicitly stated, but the unit repair cost and quantity are provided.

This document is a justification for a sole-source award, not a solicitation. Therefore, proposal submission and evaluation criteria are not applicable here.

• Authority cited: 10 USC 2304(c)(1) and FAR 6.302-1(a)(2)(iii) - Only One Responsible Source and No Other Supplies Will Satisfy Agency Requirements.

• The justification is based on the unique qualifications of the contractor and the proprietary nature of the Motor Controllers manufactured by Rotating Precision Mechanisms (RPM). RPM has partnered with Linmarr Associates, Inc. due to RPM's downsizing and inability to handle government contracts directly. The government lacks the necessary data rights to expand the list of approved repair sources.

• A Sources Sought Synopsis was posted (FA8250-25-R-8072) but received no responses. Linmarr Associates, Inc. is unwilling to sell data rights.

• Market research did not yield any additional qualified sources or alternative commercial items.

• The Contracting Officer has determined the anticipated cost to the Government will be fair and reasonable.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is a technical instruction for viewing the document itself and does not provide details on requirements, scope, or submission instructions for any government procurement.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides "Transportation Data for Solicitations." It outlines specific transportation provisions, clauses, and fund information relevant to the procurement. It details F.O.B. terms, transportation account codes, and ship-to information for various line items.

• F.O.B. Terms: Primarily "Origin" and "Destination / First Article F.O.B. Destination."
• Transportation Provisions/Clauses: References FAR citations 52.247-29, 52.247-52, and 52.247-53.
• Contact Information: Directs vendors to contact DCMA Transportation for shipping instructions and regulatory clearances, providing a website and email address for assistance.
• Transportation Funds Information: Includes Purchase Instrument Line LOA, First and Second Destination Transportation Account Codes, and FMS LOA details.
• Item/Ship To(s): Lists multiple line items (0001 through 0006) with associated NSN/Pseudo NSN, DoDAAC/MAPAC, and specific ship-to addresses, including remarks referencing other DD forms.

This form is crucial for bidders to understand the shipping and transportation requirements associated with the solicitation. It specifies F.O.B. points, directs vendors on how and whom to contact for shipping instructions, and provides the necessary account codes for transportation funding. The detailed ship-to information is essential for logistics planning and accurate proposal submission.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, generated in accordance with DFARS 252.211.7003. It serves to detail the requirements for IUID marking on specific items.

• Item Requiring IUID Marking:
  • NSN: 6110016608072FD
  • Noun: CONTROLLER, MOTOR
  • Version Number: 4
  • Initiator: Chen, Chao
  • Commercial Phone: 801-586-7040
  • CAGE/Reference Numbers: 1L4J7/JTE133545-1, 54547/133545, 54547/133545-1
  • Marking Guidance: Engineering Drawing / ECP / ECO
  • Marking Type: ENGINEERING DRAWING / ECP / ECO NUMBER
  • Specific Marking Number: JTE133545-1
• Marking Standard: To be performed in accordance with the latest version of MIL-STD-130.
• Embedded Items: Section (c)(1)(iii) applies to embedded items, with a placeholder for NSN and related details.

This checklist provides specific details on the required Unique Item Identification (IUID) marking for the 'CONTROLLER, MOTOR' item. Bidders must ensure their products comply with the specified marking guidance, type, and standard (MIL-STD-130) as detailed in this document. This is crucial for contract compliance and item traceability.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the minimum work requirements to return end items to a serviceable, like-new condition. The work involves inspection, testing, and, if necessary, repair or replacement of components.

• The contractor shall furnish all necessary facilities, parts, materials, equipment, and services to inspect and restore end items to serviceable condition. Services are not considered essential in a crisis situation.

• The work may consist of one of two efforts: Test, Teardown, and Evaluation (TT&E) only, or TT&E and repair.

• For TT&E, the contractor will perform visual, mechanical, and electrical testing to determine the condition of the end item and its components. Any components requiring repair or replacement will be identified and reported. If no repair is needed, the asset must be returned in serviceable, like-new condition.

• For Repair, the contractor shall perform repair or replacement of all failed parts and components. Each end item must be cleaned, configured, refinished, and tested to meet original specifications and returned in serviceable, like-new condition.

• The specific item listed for repair is a GEARCASE-MOTOR (NSN: 3010-01-660-8072, Part Number: JTE133545, 133545-1).

• Repaired/retrofitted items must meet all performance requirements of a new item and conform to the latest requirements of the Specification Control Drawing and Acceptance Test Plan.

• Any proposed changes to subcomponents, values, or part substitutions require submission of an Engineering Change Proposal (ECP) to the 415 SCMS ESA for review and approval.

• The contractor must perform an acceptance test and checkout of each completed end-item to assure serviceability.

• Quality Deficiency Reporting: Assets failing within one year due to workmanship or parts quality issues will be returned for correction at no additional cost to the government.

Not explicitly stated in the provided pages, but implied to be at the contractor's facility.

• Electrostatic Discharge (ESD) control is not applicable (Section 5.4).
• Foreign Disclosure Restrictions: The item contains critical technology and is export-controlled; distribution is authorized only to DoD and U.S. DoD Contractors.
• Packaging, Handling, Security, and Transportation: Requirements include receiving inspection, handling of reusable containers, adherence to Special Packaging Instructions (SPI), secure storage of Government Furnished Property, and specific shipping document requirements (DD1348-1A, not DD Form 250 or 1149).
• Condemnation: Repair may be deemed uneconomical if costs exceed 75% of the stock list price of a new item, or due to parts obsolescence. Authorization for condemnation or disposition must be obtained.
• Reliability and Maintainability (R&M): Existing R&M performance shall not be degraded.
• Safety and Health: Contractor must comply with all applicable federal, state, and local regulations. Mishap notifications are required within specific timeframes.
• Specific Work Requirements include disassembly, cleaning, corrosion control, maintenance, marking (including Item Unique Item Identifier - IUID), and refinishing.
• Counterfeit Prevention Plan (CPP): Contractors supplying electronic parts must establish and document policies and procedures to avoid, detect, mitigate, and dispose of counterfeit electronic parts. This includes risk assessment, testing, and training.
• Data Deliverables: Include status of maintenance production, asset management, condemnations via CAV AF, repaired item inspection reports, Counterfeit Prevention Plan, and Engineering Change Proposals.

Form / Attachment / Pricing Sheet

This document is a Repair Data List (RDL) that provides information related to repair parts and associated data for a "CONTROLLER, MOTOR". It appears to be an attachment or supporting document for a larger opportunity.

• NSN: 6110016608072FD
• Part Number: 133545-1
• CAGE Code: 54547
• Noun/Title: CONTROLLER, MOTOR
• Line Item 00001: Associated with document 43D7-19-7-4-WA-1, described as JEDMICS Drawing.
• Line Item 00002: Associated with document JTE133545, described as JEDMICS Drawing.
• Line Item 00003: Associated with document JTE133546, described as JEDMICS Drawing.
• Remarks: References Figure 96, Index 9, Sheet 3.
• Furnished Method Code Legend: Provides definitions for how technical data is furnished (e.g., with solicitation, with contract award, government document, etc.).

This RDL may be relevant for bidders who need to understand the specific components, part numbers, and associated technical data (drawings) required for the repair or maintenance of a "CONTROLLER, MOTOR". It helps identify the necessary documentation and data packages for the opportunity.

Form / Attachment / Pricing Sheet

This document provides the "CAV AF Reporting Requirements" for contractors supporting the Commercial Asset Visibility Air Force (CAV AF) system. It details the technical responsibilities and reporting requirements for contractors regarding the CAV AF system, which is the primary system of record for daily status of Government-owned assets at contractor repair facilities.

• Familiarization Training: Contractors can request training via their ICP CAV AF system administrator (SA) or contract monitor (CM).
• Contractor Responsibility: Ensuring asset records in CAV AF are accurate, submitting System Authorization Access Requests (DD Form 2875) for reporters, and completing DoD Information Assurance (IA) CyberAwareness Challenge training.
• Reporting Actions: Specific requirements for "Not-on-Contract" (NOC) transactions, Quality Deficiency Reports (QDR), Contract Line Item Number (CLIN) repairable assets, and the use of DD Form 1348-1A for receipt and shipping actions.
• Nuclear Weapon Related Materiel (NWRM): Special reporting requirements for NWRM end items, including serial number identification and adherence to AFI 20-110.
• Discrepancies: Procedures for reporting transportation and item discrepancies, including the use of the WebSDR application.
• System Downtime: Procedures for reporting when the CAV AF system is inoperable.
• Contact Information: POCs for Robins AFB, Hill AFB, and Tinker AFB for CAV AF system access and assistance.

This document is critical for any bidder whose contract involves managing or reporting on Government assets. It outlines mandatory reporting procedures, training requirements, and specific actions contractors must take to maintain accurate asset visibility within the CAV AF system. Failure to comply can lead to Program Management Reviews (PMRs). Bidders should review these requirements to understand the operational and compliance obligations associated with the opportunity.

Form / Attachment / Pricing Sheet

This document provides a detailed description of an item, likely for procurement or inventory purposes. It includes technical specifications, identification numbers, and functional information.

• NSN: 6110016608072FD
• Noun: CONTROLLER, MOTOR
• Reference Number: 133545-1
• TO Number: 43D7-19-7-4-WA-1
• Dimensions: Length (26.5000 in), Width (12.5000 in), Height (10.5000 in)
• Weight: 23.3000 LB
• Item Function: controls the motor
• Initiator: JASON.I.PEDERSEN, 415 SCMS/GUMAa

This form provides critical technical specifications and identification details for the "CONTROLLER, MOTOR" item. Bidders should use this information to ensure their proposed products or services meet the exact requirements, dimensions, and functional needs outlined in this description.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for preservation, packaging, and marking of materials for military use.

• Adherence to AFMC Form 158, DoD Military Standards, ASTM, ANSI, and FAR/DAR clauses for military packaging.
• Development of military packaging using MIL-STD-2073-1, including specific codes and instructions for hazardous materials and classified material.
• Application of commercial packaging standards (ASTM D3951) when prescribed.
• Use of MIL-STD-129 for military marking, labels, and shipment planning, including DD Form 1574/1574-1 tags.
• Compliance with International Standards for Phytosanitary Measures (ISPM 15) for wood packaging material used in international trade.
• Handling of electrostatic sensitive devices and modules according to MIL-STD-2073-1, MIL-HDBK-773, ANSI/ESD S20.20, ESD TR20.20, and MIL-STD-129.
• Use of Item Type Storage Code (ITSC) as required.
• Preparation and shipment of palletized unit loads according to MIL-STD-147.
• Application of MIL-STD-648 for specialized shipping containers.
• Compliance with regulations for hazardous materials, including ICAO, CFR Title 49, IATA, IMDG, and AFMAN24-604.
• Preparation and submission of Safety Data Sheets (SDS) per FED-STD-313.
• Use of reusable shipping containers as per AFMC Form 158.
• Reporting of discrepancies via Web Supply Discrepancy Report (WebSDR).
• Access to specifications, standards, and data item descriptions via the ASSIST website.

Not explicitly stated in this document, but implies ongoing contract requirements.

• Specific standards and regulations must be followed for packaging, marking, and handling of various materials, including hazardous and electrostatic sensitive items.
• Reporting of discrepancies and use of specific forms (AFMC Form 158, DD Form 1574/1574-1, SDS) are required.
• Access to online resources like SPIRES and ASSIST is necessary for retrieving packaging requirements and specifications.

Solicitation / RFP / RFQ

This document is a solicitation for the "TEARDOWN, TEST, AND EVALUATION" of a "CONTROLLER, MOTOR" (NSN: 6110-01-660-8072 FD). It also includes provisions for REPAIR (CLIN 0002) and other related services.

• CLIN 0001: Teardown, test, and evaluation of the motor controller. Requires a DD1348-1 for serviceable assets. DCMA Quality Assurance Representatives will verify DD1348-1 inclusion.

• CLIN 0002: Repair of the motor controller. A detailed repair quote is to be provided upon completion of CLIN 0001. The PCO will negotiate and definitize CLIN 0002 via modification. Work on CLIN 0002 will not begin until a notice to proceed is issued.

• Item No. 0003, 0004, 0005, 0006: Not Separately Priced (NSP) items related to data, repairable item inspection, counterfeit prevention, and engineering change proposals. These are subject to CAVAF (Commercial Asset Visibility Air Force) requirements.

• Commercial Asset Visibility Air Force (CAVAF): ACO is to verify CAVAF inputs before authorizing payment. Failure to comply may result in authorization of consideration from the contractor.

• Inspection and Acceptance: Generally at Origin for CLIN 0001, and Destination for CLINs 0003-0006.

• Solicitation Number: FA8250-26-R-0002

• Offer Due Date: 18-FEB-2026

• Period of Performance: Not explicitly stated, but implied by the solicitation date and potential award.

• Contract Type: Firm Fixed Price for CLIN 0001. CLIN 0002 is a "Not to Exceed" price.

• Offers must be submitted by 4:00 PM local time on 18-FEB-2026.

• Evaluation factors for award are: Price or Cost (01), Mission Capability (02), and Past Performance (03).

• No specific set-aside is mentioned in the provided sections.

• The document includes numerous FAR and DFARS clauses and provisions covering various aspects of contract administration, inspection, delivery, payment, and representations and certifications.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for items related to the purchase instrument number FD20202600049-00. It specifies compliance with international regulations for wood packaging material (WPM) to prevent the spread of invasive species, such as the pinewood nematode.

• WPM Compliance: All WPM must be debarked and heat-treated (HT) to 56 degrees Celsius (133 degrees Fahrenheit) for 30 minutes, with certification required by an ALSC-recognized agency.
• Item-Specific Requirements: Details are provided for specific items (e.g., 6110DTG260052FD, 6110DTG26004FFD, 6110DTG260051FD, 6110016608072FD) regarding packaging requirements, preservation levels, and packaging levels. Some items have "No Packaging Data Required," while others specify "MIL Long Line Packaging."
• Marking Requirements: References MIL-STD-129 for shipping and storage markings and MIL-STD-2073-1 for military packaging standards. Additional marking and bar coding requirements may apply, including unit serial numbers and OEM information.
• Dimensions and Weight: For item 6110016608072FD, specific unit pack dimensions (weight, length, width, depth, cube) are provided.

This document is crucial for bidders to understand the specific packaging, marking, and material treatment requirements for the items being procured. Failure to comply with these packaging standards, particularly the WPM regulations and MIL-STD requirements, could lead to non-compliance and potential rejection of shipments. Bidders must ensure their packaging plans align with these specifications, especially regarding heat treatment, debarking, and correct marking procedures.