Repair Unit Modular for U.S. Coast Guard Aircraft HC-144

Solicitation / RFP / RFQ

This document is a solicitation (SOLICITATION 70Z03826QL0000089) for commercial items and services. It outlines the terms and conditions applicable to any order awarded as a result of this solicitation. The government anticipates awarding a contract on a sole source basis to Airbus DS Military Aircraft, Inc., but will consider quotations from all responsible sources.

• The solicitation includes specific provisions and clauses that govern the contract, including instructions for offerors, evaluation criteria, and terms of performance.

• A specific item is listed with Nomenclature: Unit Modular, Part Number: CE100220-0003, National Stock Number: 1650-33-005-1412, Manufacturer CAGE Code: 0117B, Quantity: 2 each.

• Repair of parts must be accomplished in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Vendors repairing/overhauling/modifying Coast Guard aircraft components must be FAA 145 certified and perform at least 50% of the work at their company's FAA-certified facility. Vendors not meeting this requirement will not be considered.

• Delivery is required within ninety (90) days after receipt of order (ARO), though early and partial deliveries are desired.

• The contract type is not explicitly stated, but it is anticipated to be a purchase order.

• The period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• Offers must be submitted by the exact time specified in the solicitation.

• Minimum offer requirements include solicitation number, offeror information (name, address, UEI), information for evaluation, responses to representations/certifications, and a statement of agreement with terms.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government.

• Technical Acceptability requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services.

• While anticipated as sole source to Airbus DS Military Aircraft, Inc., all responsible sources may submit a capability statement or quotation.

• Several small business set-aside provisions are listed, but their applicability is not detailed in this excerpt.

• The document incorporates numerous FAR and HSAR clauses by reference, which offerors are cautioned to review.

• Specific clauses address topics such as prohibitions on certain foreign entities, cybersecurity, sustainable products, and payment procedures.

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of specific components for the U.S. Coast Guard (USCG) aircraft.

• Services must be performed by the Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or an FAA Certified 145 Repair Center acceptable to the USCG.

• Contractors must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and Overhaul and Repair Instructions (ORI).

• The contractor shall obtain all necessary OEM documentation.

• USCG modifications to original configurations must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Repair levels include 'Inspect/Repair as necessary' and 'Overhaul'.

• Corrosion found during inspection requires thorough disassembly and repair/replacement according to OEM specifications. Corrosion on flight-critical components is not permitted and requires OEM evaluation.

• Components determined to be Beyond Economical Repair (BER) must be requested and approved by the Contracting Officer (KO).

• Contractors must report any missing parts within fifteen calendar days of receipt of the unserviceable component.

• A Teardown and Inspection Report (TIR) is required, detailing parts, labor, and charges. A copy must be provided to the KO within five calendar days of inspection.

• Components must be airworthy and suitable for installation on USCG aircraft.

• A Federal Aviation Administration (FAA) airworthiness release 8130-3 Certificate or EASA Form-1 is required with each component, or an authorized Certificate of Conformance.

• The contractor must maintain a legible component tracking form for each tracked component, including rework details.

• Components must be cleaned to remove hazardous dust (hexavalent chromium, cadmium, lead) in accordance with applicable CMMs and guidance.

• Final inspection and acceptance will be performed by ALC Quality Assurance personnel.

• The required turn-around-time is ninety (90) days after receipt of material (ARM). Earlier delivery is desired if there are no extra charges.

• ISO 9000 compliant or have a quality system acceptable to the USCG.

• Packaging and preservation must comply with CMM, ANSI/ESD S541 or MIL-STD-2073 for ESDS components, and ATA-300 for shipping. Packaging must prevent damage and corrosion for at least one year of storage.

• Each package must contain only one component/assembly (no multi-packing).

• Packages must be labeled with NSN, Part Number, Serial Number, Nomenclature, Purchase Order Number, CLIN, and vendor CAGE CODE.

• Material Inspection and Receiving report and Certificates of Conformance must be included with the shipment.

• Bar coding is authorized but not required.

• The USCG reserves the right to invoke DCMA requirements.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition (SAP) for FAR 12.102 (a). It outlines the procurement of repair services for two (2) UNIT MODULAR parts (p/n CE100220-0003, NSN: 1650-33-005-1412) for the HC-144 aircraft. The repairs must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Repair of 2 EA, UNIT MODULAR parts (p/n CE100220-0003).

• Repairs must adhere to OEM Specifications.

• Required for RFI assets for the HC-144 aircraft.

• The document does not specify contract type, period of performance, or estimated value.

• This document is a justification for sole-source procurement, not a solicitation for proposals.

• The justification is based on FAR 12.102 (a), indicating only one source is reasonably available.

• The suggested source is AIRBUS DS MILITARY AIRCRAFT, INC. (CAGE CODE: 0DAF1), identified as the OEM.

• The rationale for sole-source procurement is that AIRBUS DS MILITARY AIRCRAFT, INC. is the OEM and owns the rights to the technical data, specifications, and drawings required for repair. These services are only procurable from the OEM or an OEM-approved repair facility.

• Market research has been conducted, including checking maintenance and repair subscription services, alternate approved systems, and industry periodicals, as well as attending aviation trade shows.

• The Contracting Officer has determined that it is uneconomical to purchase the rights to the technical data from other than the OEM.

• Fair and reasonable price determination methods include market research and comparison of proposed price with prices found reasonable on previous purchases.