Repair Valve, Low Limit TEM for U.S. Coast Guard Aircraft HC-27J

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of specific components for the U.S. Coast Guard.

• Services must be performed by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Contractors must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, and performance requirements.

• The specific component requiring service is the "Valve, Low Limit TEM" (Part Number 3291542-2, NIIN 01-522-6902), with two units required.

• Contractors are responsible for obtaining proprietary OEM documentation.

• USCG modifications to original configurations must be retained unless specified otherwise.

• Strict adherence to specified coating requirements is mandatory.

• Levels of Repair:

  • Inspect/Repair as necessary: To meet manufacturer's functional requirements.
  • Overhaul: Complete teardown, inspection, cleaning, 100% component replacement, and zeroing out Time Since Overhaul (TSO).

• Corrosion found during inspection requires thorough disassembly and repair/replacement, adhering to OEM specifications. Corrosion on Flight Critical components is not permitted.

• Components must be determined "Ready for Issue" (RFI).

• Turn-Around-Time: 90 days after receipt of material (ARM), with earlier delivery being desirable if no extra cost is incurred.

• Reporting: A Teardown and Inspection Report (TIR) is required, detailing parts, labor, and other charges. A copy must be provided to the Contracting Officer within five calendar days of inspection.

• Not explicitly stated in the SOW, but implies services will be performed by the contractor and components returned to the USCG.

• Quality System: Contractor must be ISO 9000 compliant or have a quality system acceptable to the USCG.

• Documentation: Provide FAA airworthiness release (8130-3 Certificate) or EASA Form-1 with each component. A Certificate of Conformance may be used if authorized.

• Tracking: Components will be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS). A legible component tracking form must be maintained.

• Packaging: Must comply with applicable CMMs, ANSI/ESD S541, MIL-STD-2073, and ATA-300 standards. Packaging must prevent damage, corrosion, and deterioration for at least one year in storage. Specific prohibited packaging materials include popcorn, shredded paper, styrofoam, or peanut packaging.

• Hazardous Materials: Components must be cleaned to be free of hazardous dust (hexavalent chromium, cadmium, lead) prior to return.

• Final Inspection: Performed by ALC Quality Assurance personnel for quantity, condition, and compliance.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for Solicitation 70Z03826QW0000074. It details the provisions and clauses applicable to any order awarded as a result of this solicitation, superseding all other terms and conditions.

• Offerors must submit signed and dated offers including the solicitation number, offeror's name/address/phone, Unique Entity Identifier (UEI), and Electronic Funds Transfer (EFT) indicator.

• Offers must include information necessary for evaluation as per provision 52.212-2 or as described in the solicitation.

• Offerors must provide responses to provisions requiring completion, representations, and certifications (excluding those in SAM).

• A statement of agreement with all terms, conditions, and provisions, including amendments, is required.

• For repair/overhaul of Coast Guard aircraft components, vendors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility. Vendors must demonstrate capability.

• The specific item to be repaired is a "Valve, Low Limit TEM" (Part Number: 3291542-2, NSN: 1660-01-522-6902, Manufacturer CAGE: 70210), with a quantity of 2 each.

• Repair must be in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• Offers must be held firm for 60 calendar days from the receipt of offers date, unless otherwise specified.

• Delivery is required within ninety (90) days after receipt of order (ARO). Early and partial deliveries are desired and accepted.

• F.O.B. Destination is the point for all deliverables.

• Offers must be submitted by the exact time specified in the solicitation.

• Late offers will generally not be considered unless received before award and acceptance would not unduly delay acquisition.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value.

• Technical Acceptability will be rated "acceptable" or "unacceptable." Quotes must include proof of FAA certification, OEM, or Air Force approval to provide services.

• Quotes will be evaluated using one or more techniques defined in FAR 12.204 to determine if pricing is fair and reasonable.

• Invoicing instructions are provided, emphasizing the use of "FAST PAY" for prompt payment.

• Vendors not meeting the capability requirement for repair/overhaul of Coast Guard aircraft components will not be considered.

• Several small business set-aside provisions are incorporated by reference.

• The document incorporates numerous FAR and HSAR clauses by reference, including those related to certifications, prohibitions (e.g., on certain telecommunications equipment, Iran, Sudan), quality assurance, packaging, shipping, inspection, acceptance, and invoicing.

• Specific clauses address sustainable products and services, contractor employee whistleblower rights, and fast payment procedures.