REPLACE 2 HVAC UNITS AND 3 THERMOSTATS AT USCG STATION NEW HAVEN, NEW HAVEN, CT 06512-3628

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure the turnkey removal and replacement of two (2) existing outdoor HVAC condensing units and three (3) interior thermostats at U.S. Coast Guard Station New Haven.

• Condensing Unit Replacement: Remove and dispose of two existing air-cooled outdoor condensing units. Replace with new units matching existing tonnage, BTU capacity, voltage, phase, and electrical characteristics. New units must meet or exceed current SEER2 standards. Installation includes new filter driers, refrigerant line work, service disconnects (if needed), electrical connections, vibration isolation, corrosion-resistant fasteners, and anchoring. Contractor must recover and properly dispose of refrigerant per EPA Section 608. Systems require pressure testing, evacuation, charging, and commissioning.

• Thermostat Replacement: Remove and replace three existing thermostats with programmable digital thermostats compatible with installed HVAC systems. Thermostats must support heat/cool modes, fan auto/on, and programmable scheduling. Installation includes proper mounting, leveling, programming, testing, and demonstration.

• All work must be performed professionally and in accordance with manufacturer specifications, International Mechanical Code (IMC), National Electrical Code (NEC), EPA refrigerant handling regulations, and all applicable federal, state, local, trade, legal, and regulatory standards.

• Work must be performed by licensed HVAC contractors with EPA-certified technicians for refrigerant handling.

• Contractor shall verify breaker sizing, wire gauge, disconnect ratings, and mounting pad integrity prior to installation.

• Final operational testing to be coordinated with the USCG Contracting Officer Representative (COR).

• Period of Performance: Thirty (30) calendar days from the date of Notice to Proceed (NTP).

• Location: U.S. Coast Guard Station New Haven, 120 Woodward Ave., New Haven, CT 06512-3628.

• Warranty: Minimum one (1) year warranty on all labor and installation. Manufacturer warranties for units and thermostats must be provided.

• Site Visit: Highly encouraged prior to proposal submission to verify equipment, electrical conditions, mounting pads, refrigerant routing, and thermostat wiring.

• Hazardous Materials: Facilities may contain lead and asbestos-containing materials. Contractors must inspect, test, and properly remediate/encapsulate suspect materials.

• Contracting Officer Representative (COR): Coyet Carter (443-760-5034) will serve as the on-site technical representative for coordination and verification. The COR cannot modify the contract.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the replacement of two HVAC units and three thermostats at USCG ST A NEW HAVEN, located at 120 Woodward Ave, New Haven, CT 06512-3628. The contractor shall provide all necessary labor, materials, equipment, refrigerants, electrical components, controls, supervision, transportation, tools, permits, and incidentals.

• Replacement of two HVAC units.

• Replacement of three thermostats.

• Work to be performed at the location specified in Block 9.

• All wages and benefits must comply with the Service Contract Act (SCA) and wage rate determinations for the Place of Performance and Period of Performance.

• The quote should be a firm fixed price (SF 18) with a separate detailed price breakdown.

• NAICS Code: 238220

• Size Standard: $19M

• Product Service Code (PSC): Z2PZ

• Delivery Date: July 4, 2026

• Delivery Terms: FOB Destination

• Quotations must be submitted to the issuing office (Block 5a) on or before the close of business on 05/28/2026.

• The RFQ is not an offer.

• The government is not obligated to pay for costs incurred in quotation preparation.

• This RFQ is not a small business set-aside.

• Additional provisions and representations may or may not be attached.

• The attached Statement of Work (SOW) provides further details on the location of the units to be replaced (Block 9).

Other / Unclassified

This document contains a compilation of Federal Acquisition Regulation (FAR) clauses that are designated as required for this opportunity. It includes clauses related to definitions, contingent fees, subcontractor sales restrictions, anti-kickback procedures, whistleblower rights, confidentiality agreements, Kaspersky Lab products, telecommunications and video surveillance equipment, supply chain security, commercial products and services, combating trafficking in persons, DEI discrimination, Iran transactions, text messaging while driving, payments, unenforceability of unauthorized obligations, accelerated payments to small business subcontractors, protests after award, applicable law for breach of contract claims, unmanned aircraft systems, subcontracts for commercial products and services, warranty of services, and contractor code of business ethics and conduct.

Bidders must review these FAR clauses to understand their contractual obligations and requirements if awarded this contract. Key clauses include those related to:

• Prohibitions and Restrictions: Clauses concerning Kaspersky Lab products (52.204-23), certain telecommunications and video surveillance services/equipment (52.204-25, 52.204-26), Iran transactions (52.225-25), and unmanned aircraft systems (52.240-1) are critical for compliance.
• Ethical Conduct and Compliance: Clauses on combating trafficking in persons (52.222-50), contractor employee whistleblower rights (52.203-17), and addressing DEI discrimination (52.222-90) outline expected conduct.
• Subcontracting: Requirements for incorporating clauses into subcontracts (e.g., 52.203-6, 52.203-7, 52.203-17, 52.204-23, 52.204-25, 52.222-50, 52.222-90, 52.240-1, 52.244-6) and providing accelerated payments to small business subcontractors (52.232-40) are detailed.
• Payment and Warranty: Clauses on payments (52.232-1) and warranty of services (52.246-20) define financial and performance expectations.

Bidders should pay close attention to any representations or certifications required by these clauses as part of their offer.