Replace Boiler Feed and Condensate Lines 610A4-26-202

Request for Information (RFI)

This document is a Request for Information (RFI) related to Project Number 610A4-26-202, titled "Replace Boiler Feed and Condensate Lines." The project location is Fort Wayne NIHCS, 2121 Lake Avenue, Fort Wayne, IN 46805.

• Submission of Questions: Bidders are instructed to thoroughly read the solicitation, specifications, drawings, and other pertinent documents before submitting questions or requests for clarification.
• Clarification Requirements: When submitting questions, contractors must specifically identify the relevant specification and/or solicitation section(s) or drawing number(s).
• Response Policy: No question or request for clarification will be answered by the Government unless the above requirements are met. Failure to comply may prevent the Government from responding.
• RFI Responses: Responses to RFIs will be provided via amendment(s).

Questions should be directed to Samuel Galbreath, Contract Specialist, Department of Veterans Affairs, Network Contracting Office (NCO) 10, at 260 East University Avenue, Cincinnati, Ohio 45219-2637, or via email at samuel.galbreath@va.gov.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for Indiana, specifically for "Heavy and Highway" construction types. It provides prevailing wage rates and fringe benefits for various construction trades across numerous counties in Indiana. This information is crucial for contractors to understand labor costs when bidding on projects that fall under the Davis-Bacon Act.

• General Decision Number: IN20260006 (Superseded IN20250006)
• State: Indiana
• Construction Types: Heavy and Highway
• Counties Covered: A comprehensive list of Indiana counties, with specific exclusions for Lake, LaPorte, Porter, and St. Joseph counties for "Heavy and Highway" projects.
• Trades Included: Primarily focuses on "Asbestos Workers/Insulator" and "Hazardous Material Handler" rates, but also includes rates for "Bricklayer," "Carpenter," "Electrician," "Ironworker," "Laborer," "Painter," "Glazier," "Cement Mason/Concrete Finisher," "Plasterer," "Plumber and Pipefitter," "Roofer," "Sheet Metal Worker," "Truck Driver," and "Power Equipment Operator" across various construction types (Heavy/Highway, Utility, Commercial/Industrial).
• Rates and Fringes: For each trade and county or group of counties, specific hourly rates and fringe benefit amounts are listed.
• Effective Dates: Dates associated with the wage determinations are provided.

This document is essential for bidders to accurately estimate labor costs for any construction project in Indiana that is subject to prevailing wage requirements. Failure to comply with these wage rates can lead to significant penalties. Bidders must identify the specific counties and trade classifications relevant to their bid to determine the applicable rates.

Solicitation / RFP / RFQ

This solicitation is for the replacement of boiler feed lines, condensate lines, associated valves, and piping within Building 2 at the Fort Wayne VA Medical Center. The work includes demolition of existing piping, insulation, and valves.

• Demolition and disposal of existing feed water and condensate lines, including valves and insulation.

• Installation of new feed water and condensate systems to match the existing configuration.

• Salvage and reuse of Automatic Level Control Units from the current Boiler Feed Water System.

• The boiler plant operates at 15 PSI and work must allow continuous hospital operations.

• Approximately 300 linear feet of pipe, 185 fittings, and 50 valves are involved.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 90 calendar days from the Notice to Proceed.

• The contractor must commence work within 15 calendar days of the Notice to Proceed.

• Proposals must be submitted via email to samuel.galbreath@va.gov.

• No physical quotes will be accepted.

• Offerors must acknowledge all amendments.

• A site visit is scheduled for 05/21/26 at 10:00 AM EST.

• RFI Deadline: 05/28/2026.

• Offerors must submit a completed SF 1442, bid schedule, and other required documents.

• Offers must be valid for 120 calendar days.

• Offerors must be a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) listed in the SBA certification database at the time of submission and award.

• Offerors must submit the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with their offer.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors).

• Small Business Size Standard: $19M.

• Attachments include Wage Determination, EMR, RFI, VHA Directive 1192.01, Limitation on Subcontracting Cert, and Specs.

• Performance and Payment Bonds are required.

• Background investigations will be required for contractor personnel.

Form / Attachment / Pricing Sheet

This document is the Table of Contents for the VHA Master Specifications, Section 00 01 10. It outlines the various divisions and sections of the master specifications, providing a structured overview of the technical requirements for construction projects.

• Divisions: The table of contents is organized into divisions (e.g., Division 00 - Special Sections, Division 01 - General Requirements, Division 02 - Existing Conditions, Division 09 - Finishes, Division 23 - Heating, Ventilating, and Air Conditioning).
• Section Numbers and Titles: Each section is identified by a number and a descriptive title (e.g., 00 01 15 - List of Drawing Sheets, 01 00 00 - General Requirements, 02 41 00 - Demolition, 09 91 00 - Painting, 23 05 10 - Common Work Results for Boiler Plant and Steam Generation).
• Dates: A date is associated with each section, likely indicating the last revision or publication date.

This document serves as a high-level index for the detailed specifications that will govern the construction project. Bidders should use this table of contents to quickly locate specific technical requirements relevant to their scope of work, such as general requirements, demolition, finishes, HVAC, and boiler plant systems. Understanding the structure and content of the master specifications is crucial for accurate bidding and proposal preparation.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Evaluation Form." It is used to collect information on a contractor's safety and environmental record, which is applicable to Solicitation # 36C25026Q0519.

• Company Information: Fields for Company Name, Address, Telephone, Fax, Email, and Contact Person.
• OSHA Data: A table to record data from OSHA 300 Forms for 2022, 2023, and 2024, including:
  • Number of man hours (jobsite and office)
  • Number of cases involving days away from work, restricted activity, or both
  • Days away, restricted, or transferred rate (DART Rate)
  • Number of serious, willful, or repeat OSHA violations in the last 3 years (with an explanation required for any violations).
• Required Attachments: Copies of OSHA 300 and 300a Forms are required. A link to the OSHA publications search page is provided for accessing these forms.
• Acquisition Details: Fields to provide the six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• Safety Program Administration: A question asking who administers the company's Safety and Health Program.
• Insurance Rate: A field to provide the Company's Insurance Experience Modification Rate (EMR).

Bidders must complete and submit this form as part of their proposal. The information provided will be used by the government to evaluate the contractor's safety and environmental record. Failure to provide accurate and complete information, or to attach the required OSHA forms, may impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with limitations on subcontracting if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Compliance Verification: Offerors acknowledge that the VA may require documentation to verify compliance during and after contract performance.
• Required Action: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award.

This is a mandatory certification for all offerors. Bidders must understand the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) and ensure they can comply. Failure to complete and submit this form correctly will disqualify the offer.

Form / Attachment / Pricing Sheet

This document, VA Form 10-9050, is the Health Care Personnel Influenza Vaccination Form. It is used by Veterans Health Administration (VHA) personnel to document their compliance with the mandatory seasonal influenza vaccination program.

• Vaccination Status: Individuals must indicate if they received the seasonal influenza vaccine, have a medical exemption, or have a religious exemption.
• Exemption Details: For medical exemptions, a physician's signature and National Provider Identification number are required, referencing CDC guidelines for contraindications. For religious exemptions, a written notification to the supervisor is required.
• Acknowledgement: All individuals must acknowledge that declining vaccination requires wearing a face mask and that violation of the directive may result in disciplinary action, up to and including removal from federal service.
• Submission: The form must be submitted to the VHA Employee Occupational Health staff by November 30 each year, or within two weeks of beginning employment.
• Documentation: For those vaccinated outside of VHA facilities, documentation of vaccination (vaccine name, date, clinician) is required.

While this document is primarily for internal VHA personnel compliance, it outlines the specific form and process required for health care personnel to document their influenza vaccination status or exemption. This is relevant for any contractor or entity whose personnel may be considered VHA health care personnel or interact with them, as it details the expected compliance and documentation procedures.