REPLACE CONDUIT AND WIRING FOR STREET LIGHTS, BUILDING 370, DAM NECK ANNEX

Amendment / Modification

This amendment (0003) to Solicitation N40085-25-R-0044 modifies the original Request for Proposal (RFP) by:

• Replacing the original ATTACHMENT G-Price Schedule Form with an updated version.

• Extending the proposal due date to August 22, 2025, at 2:00 PM EDT.

• ATTACHMENT G-Price Schedule Form (replaced)

• Proposal due date (extended)

• Bidders must use the newly provided ATTACHMENT G-Price Schedule Form. Previous versions are no longer valid.

• The deadline for proposal submission has been extended to August 22, 2025, at 2:00 PM EDT.

Form / Attachment / Pricing Sheet

This document is Attachment G, the Price Schedule Form for the "REPLACE CONDUIT AND WIRING" opportunity at Bldg 370, Dam Neck Annex, Virginia Beach, VA. It requires bidders to provide pricing for the CLIN described.

• CLIN 0001 BASE BID: "REPLACE CONDUIT AND WIRING, BLDG 370, DAM NECK ANNEX; all work complete and in accordance with drawings and specifications."
• Quantity: 1
• Unit: LS (Lot)
• Fields for Unit Price and Total Amount are to be completed by the offeror.
• Total for CLIN 0001: A field to sum the total cost for the CLIN.
• COMPANY NAME: Field for the offeror to enter their company name.
• AMENDMENTS ACKNOWLEDGED: Field to acknowledge any amendments.
• Signature of Offeror & Date: Fields for the offeror's signature and date.

This form is essential for bidders to submit their pricing proposal. Offerors must accurately complete the unit price and total amount for CLIN 0001. The form also specifies that all proposals must be valid for 180 calendar days for Government acceptance from the date received.

Amendment / Modification

• The "Project Contract Completion Date (CCD)" has been modified.

• The original requirement for the CCD to be 120 calendar days from the Award of the Task Order has been deleted.

• The new requirement is for the CCD to be 180 calendar days from the Award of the Task Order.

• Subparagraph 3.1 of the Scope of Work Package has been modified.

• This amendment extends the project completion timeline. Bidders should note this change when considering their proposal and project planning.

Questions & Answers / Clarifications

This document contains responses to questions and requests for clarification regarding Solicitation N4008525R0044 for the "REPLACE CONDUIT AND WIRING, BUILDING 370, DAM NECK ANNEX" project.

• Conduit Installation: Conduit sleeves or pull boxes are not required at specific intervals; the contractor shall follow current NEC code and NAVFAC EV requirements. Existing conduit paths may not be reused; all conduit must be new, direct-bored.
• Wire Specification: The contractor shall follow current NEC code and determine the appropriate wire specification.
• Splicing: Splicing in pull boxes is acceptable if waterproofed.
• Circuit Details: The government will determine circuit voltage, number of conductors, and circuits feeding the 16 light poles on-site.
• Light Poles & Fixtures: The government will provide and match existing light pole and fixture models, including height, material, and finish. No submittals for lighting levels are required.
• Wildlife Compliance: Amber-colored LED fixtures are required for wildlife compliance, with a U0 BUG rating. Fixtures must comply with UFC 3-530-01 sections 4-1.4.1, 4-2.1.1, 5-4.1.3, and 5-7.1.3 regarding amber light and shielding. Color temperature should not exceed 3000 Kelvin ("warm-white" or filtered LEDs).
• Foundations & Disposal: Existing foundations are to be reused unless necessary for replacement. All demolished materials must be disposed of offsite and coordinated with NAVFAC environmental waste media managers.
• Testing: All lights will be required to work fully and as intended. Refer to SOW Section 7.10 for specific tests (e.g., insulation resistance, voltage drop, continuity).
• As-Builts: No as-built drawings are available; the site will be field-verified by the contractor. The contractor will have to determine power sources and directional paths on-site.
• Environmental: Soil remaining in the project area is not subject to sampling, provided it can be packed down and reseeded. Construction debris and excavated soil must be characterized according to Virginia regulations and managed offsite. Dewatering or soil relocation is not anticipated.
• Contract Time: The contract completion time has been extended to 180 days.

This document clarifies numerous technical requirements, material specifications, and logistical details. It confirms the need for new conduit, specific wildlife-compliant lighting, and offsite disposal of materials. The contract duration has been extended. Bidders should review these clarifications carefully as they impact scope, materials, and execution.

Amendment / Modification

This amendment (0002) to solicitation N40085-25-R-0044, concerning the replacement of conduit and wiring for street lights at Building 370, Dam Neck Annex, Virginia Beach, Virginia, serves to issue an addendum to the Scope of Work and incorporate responses to pre-proposal inquiries (PPIs).

• A "SOW ADDENDUM 0001" has been added.

• "N4008525R0044 PPI RESPONSES AMEND 0002" has been added.

• The proposal due date remains 08 August 2025 at 2:00PM EDT.

Amendment / Modification

This amendment (0001) to Solicitation N40085-25-R-0044, concerning the "REPLACE CONDUIT AND WIRING FOR STREET LIGHTS, BUILDING 370, DAM NECK ANNEX, VIRGINIA BEACH, VIRGINIA" project, serves to issue the Site Visit Sign-In Sheet.

• The primary purpose is to provide the Site Visit Sign-In Sheet as an attachment.

• The proposal due date remains 08 August 2025 at 2:00 PM EDT. No other changes to submission deadlines or requirements are noted in this amendment.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "REPLACE CONDUIT AND WIRING FOR STREET LIGHTS, BLDG 370" project (Project No.: N4008525R0044).

• Lists attendees, their organizations, positions, phone numbers, and email addresses.
• Includes project details such as Project Title, Location, PPI Cut Off Date (July 28, 2025), and Proposal Due Date (August 8, 2025).
• Dated July 18, 2025.

This sign-in sheet indicates which organizations and individuals attended the site visit. This can provide insight into potential competitors or interested parties and their contact information.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for replacing conduit and wiring for streetlights at Naval Air Station Oceana, Dam Neck Annex, Virginia Beach, Virginia.

• Replace conduit and wiring for 16 inoperable streetlights.

• Demolish existing deteriorated or unusable light poles (16 total).

• Provide and install new light poles.

• Make necessary wire connections and re-energize electrical power.

• Utilize directional boring for restoring power and installing wiring.

• Ensure all work adheres to manufacturer's specifications and the latest version of NEC codebook and NFPA-70.

• Field verify all existing conditions prior to fabrication and ordering of new items.

• Dispose of demolished materials off-base and maintain daily site clean-up.

• Work must be performed in a manner to provide a complete, usable, and finished end product.

• Compliance with standard industry practices, applicable federal, state, and local codes, laws, and regulations, including Unified Facilities Criteria (UFCs) and Unified Facilities Guide Specifications (UFGSs).

• Adherence to OSHA safety standards, including Lock Out/Tag Out procedures.

• Hazardous materials must be managed according to applicable laws and regulations.

• Environmental requirements, including coordination for excavated soil removal and dewatering activities.

• Potential amendment to include light and light fixture updates for wildlife compliance (UFC 3-530-01).

• The project Contract Completion Date (CCD) must be 120 calendar days from Award of this Task Order.

• Location: Naval Air Station Oceana, Dam Neck Annex, Virginia Beach, Virginia.

• A Pre-Proposal site meeting may be scheduled.

• Contractor personnel must have current and valid government-issued Contractor Base Access Passes and Badges.

• Contractor is responsible for coordinating escorts with the Building Activity/Tenant.

• Normal working hours are 0700 to 1630, Monday through Friday, excluding Federal Holidays. Advance approval is required for work outside these hours.

• Submit Manufacturer's Product Data, documentation of equivalent/superior new units, Manufacturer Warranties, Accident Prevention Plan (APP), Activity Hazard Analysis (AHA), and Quality Control Plan for government approval prior to starting work.

Other / Unclassified

This document is a placeholder page indicating that the PDF content could not be displayed. It provides instructions for upgrading Adobe Reader and links for downloading the software.

This document does not contain substantive information relevant to the SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details about the procurement itself.

Form / Attachment / Pricing Sheet

This document is a Project Table of Contents for a solicitation. It outlines the various divisions and sections of the project specifications.

• Division 01 - General Requirements: Covers general administrative and procedural requirements, including summary of work, work restrictions, price and payment procedures, submittal procedures, safety requirements, quality control, temporary construction facilities, temporary environmental controls, construction waste management, and closeout submittals.
• Division 02 - Existing Conditions: Includes demolition and deconstruction of existing building materials, equipment, and utilities.

This document provides a high-level overview of the scope and structure of the project specifications. Bidders can use this to quickly understand the major areas covered by the technical requirements and to identify sections that may be particularly relevant to their bid.

Form / Attachment / Pricing Sheet

This document is a provision (52.204-24) titled "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)". It requires offerors to represent whether they provide or use "covered telecommunications equipment or services" as defined by Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

• Prohibition: Details the prohibitions under Section 889(a)(1)(A) and (a)(1)(B) against procuring or using certain telecommunications equipment or services.
• Definitions: Defines terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Representation: Requires offerors to state whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services.
• Disclosures: If an offeror represents that they "will" provide or "do" use covered equipment/services, they must provide specific disclosures including:
  • Entity that produced the equipment/service.
  • Description of the equipment/service (brand, model, item description).
  • Explanation of the proposed use and factors determining permissibility.
  • For services, the Product Service Code (PSC) if not related to maintenance.

Bidders must carefully review this provision and complete the required representations and disclosures. Failure to comply or providing inaccurate information could impact their ability to be considered for the contract. The information provided here is critical for determining eligibility and compliance with federal regulations regarding telecommunications and video surveillance equipment.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for obtaining base access to NAS Oceana (NASO), Dam Neck Annex (DNA), NASO Flight Line, and the DEVGRU compound. It details the necessary procedures, forms, and spreadsheets required for personnel and vehicle access.

• NAS Oceana & Dam Neck Access (Including Flight Line): Requires completion of a "Blank Sponsor Verification Spreadsheet" and submission via email to NAVFACML_ci-oceanabaseaccess@navy.mil. Specific columns in the spreadsheet must be filled out, including requested start date, contract expiration, flight line access requirement, company name, sponsoring NAVFAC employee, access hours (5*18/7 or 24/7), and sponsor contact information. After email submission, a SECNAV 5512/1 form must be hand-carried to the Pass Office for background checks. Allow 3-10 business days for processing.
• Contractor Flight Line Vehicle Access: Requires completion of a "Contractor Flight Line Vehicle Access request Word document." This document must be emailed to the same Oceana Base Access email. Justification for vehicle access is critical and must clearly state the purpose of the vehicle on the flight line. It also requires information about drivers and passengers having flight line access. Processing typically takes seven business days.
• DEVGRU Access: Requires completion of a "DEVGRU Excel spreadsheet." Personnel must first have access to OCEANA/DNA. The DEVGRU spreadsheet must be emailed to Kenneth.Omalley@vb.socom.mil. Specific columns need to be filled, including requested start date, projected completion date, and whether DEVGRU access is required (must be 'Yes'). DEVGRU conducts its own background checks.

This document is crucial for any bidder whose personnel or vehicles require access to NAS Oceana, Dam Neck Annex, NASO Flight Line, or the DEVGRU compound. It outlines the specific steps, forms, and timelines necessary for obtaining this access, which is a prerequisite for performing work on-site. Failure to follow these procedures may prevent personnel from accessing the facilities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended to capture Pre-Proposal Inquiry (PPI) questions from potential offerors regarding Solicitation/RFP N4008525R0043 for the "REPLACE CONDUIT AND WIRING, BUILDING 370, DAM NECK ANNEX" project.

• The spreadsheet includes columns for PPI Number, Offeror, Date Submitted, and Reference details (Page, Section, Paragraph, Drawing Number).
• It also has a column for the "QUESTION" itself.
• A "PPI Cut Off Date" is specified as July 28, 2025.

Bidders interested in this opportunity should use this document to submit their pre-proposal inquiries by the specified cut-off date. The structure facilitates organized submission of questions related to specific parts of the solicitation documents. This is a critical step for clarifying any ambiguities or obtaining further details before preparing a proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (ATTACHMENT E-USSOCOM SPREADSHEET.xlsx) that appears to be designed for collecting information related to personnel, potentially for a contract. It includes columns for prime contractor, contract number, task order number, start and end dates, and personal identification details such as DOB, SSN, name, and US citizenship status. It also has fields for facility/project, company, and project management.

• Personnel identification fields (DOB, SSN, Name, Citizenship)
• Contract and project details (Prime Contractor, Contract Number, Task Order Number, Facility/Project, Company, Project CM)
• Dates (Start Date, End Date)

Bidders may need to use this spreadsheet to provide information about personnel assigned to the contract, including their citizenship status and relevant project details. It is crucial for understanding data submission requirements related to staffing and personnel for this opportunity.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Virginia Beach, Virginia. It outlines the minimum wage rates and fringe benefits that must be paid to various construction laborers and mechanics working on federal or federally funded construction contracts subject to the Davis-Bacon Act or related acts.

• General Decision Number: VA20250167, dated 02/28/2025.
• Geographic Area: Independent City of Virginia Beach, Virginia.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658 for contracts entered into on or after January 30, 2022, or renewed/extended on or after that date, and for contracts awarded between January 1, 2015, and January 29, 2022 (if not renewed/extended).
• Wage Rates and Fringes: Lists specific minimum hourly wage rates and fringe benefits for numerous construction trades, including Asbestos Worker, Boilermaker, Bricklayer, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Electrician, Laborer, Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, and others.
• Paid Holidays and Vacations: Specifies paid holidays and vacation policies for certain trades.
• Appeals Process: Outlines the process for appealing wage determination decisions.

This document is critical for bidders to understand the labor costs associated with the opportunity. Bidders must ensure their proposed wages and fringe benefits meet or exceed the minimums specified in this wage determination to comply with federal regulations. Failure to comply can lead to contract non-compliance and potential penalties. The specific rates listed will directly impact the cost proposal submitted.

Solicitation / RFP / RFQ

This solicitation is for a task order to replace conduit and wiring in Building 370 at the Dam Neck Annex, Virginia Beach, VA. The project involves restoring power to 16 street lights, providing and installing new light poles, making necessary wire connections, re-energizing electrical power, and testing lights.

• Restore power to 16 street lights.

• Provide and install new light poles.

• Make all necessary wire connections for proper operation.

• Re-energize all electrical power.

• Test lights for proper operation.

• Utilize directional boring for wire installation (approx. 2000 LF).

• Demolish 16 deteriorated or unusable light poles.

• Work must be completed in accordance with drawings and specifications.

• Contract Type: Indefinite-Delivery, Indefinite-Quantity (IDIQ) Multiple Award Construction Contract (MACC).

• Task Order Award Basis: Fair opportunity basis, awarded to the responsible offeror with the lowest price.

• Estimated Budget Amount or Price Range: $250,000 to $500,000.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Period of Performance: 120 calendar days from task order award.

• Liquidated Damages: $297.39 per calendar day of delay.

• Proposal Due Date: August 08, 2025, no later than 2:00 PM EDT.

• Evaluation Criteria: Lowest price to the Government.

• Proposal Submission: Proposals may be sent via FedEx, UPS, emailed, or hand-carried to the specified mailing address. Email submissions must have all attachments included.

• Bid Guarantee: Required, equal to at least 20 percent of the offer price or $3,000,000, whichever is less.

• Performance and Payment Bonds: Required within 10 calendar days after award.

• Proposal Acceptance Period: 180 days from receipt of offers.

• This is an 8(a) set-aside for facilities primarily in the NAVFAC Mid-Atlantic Hampton Roads Area of Responsibility (AOR).

• Only listed 8(a) MACC contract holders can submit a proposal.

• Offerors must consider total project time, including lead times for supplies and materials. A Pre-Proposal Inquiry (PPI) must be submitted by July 28, 2025, at 2:00 PM EDT if the construction contract duration is not feasible.

• Site Visit: July 18, 2025, 9:00 AM EDT at Building 370, Dam Neck Annex. Specific badging and access instructions are provided in Attachments C, D, and H, and require information submission by July 15, 2025.

• All terms and conditions of the base MACC contracts apply.

• Amendments will be posted on SAM.gov.

• Specifications, drawings, and other attachments are posted on SAM.gov under "Attachments/Links."