Replace Dock Levelers - FCI Sheridan

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of eight (8) mechanical dock levelers at the Federal Bureau of Prisons, FCI Sheridan. The government is procuring new dock levelers to match existing facility infrastructure and ensure operational compliance.

• Product: Eight (8) new Mechanical Pit-Mounted Dock Levelers.

• Manufacturer: DLM DM Series or equivalent, typically sold through industrial distributors.

• Type: Mechanical, pit-mounted.

• Operation: Manual pull-chain activation with a walk-down release mechanism.

• Condition: Completely assembled and ready for installation.

• Structural Features: Structural steel box frame, high-tensile safety treadplate deck, automatic positive lip extension, Cam Control counter-balance spring assembly, robust hold-down mechanism with extended float, maintenance strut with lockout, two laminated dock bumpers, grease fittings, and night lock/cross-traffic support capability.

• Dimensions: 6 feet (72 inches) width, 6 feet (72 inches) length.

• Capacity: Minimum 25,000 lb Comparative Industry Rating (CIR).

• Mounting: Standard pit-mounted configuration.

• Finish: Factory prime coat (field finish optional).

• Quality Assurance: Minimum one (1) year manufacturer's warranty covering structural and mechanical components, freight, and replacement parts. Products must comply with ANSI MH30.1 safety standards.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery Date is 08/21/2026.

• Estimated Value: Not explicitly stated in this section.

• Offer Due Date: 04/21/2026 at 12:00 PM PT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form. Specific submission details are not fully detailed in the provided pages but are referenced as being attached.

• Evaluation Criteria: Not detailed in the provided pages.

• Set Aside: 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 333998

• Size Standard: 700 Employees

• The solicitation includes FAR clauses and deviations, as well as specific DOJ clauses related to privacy, data security, and contractor responsibilities.

• A Statement of Work is attached (Section 3, Page 15).

• Solicitation Provisions are listed but intentionally left blank in Section 4.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and deliver eight (8) new mechanical dock levelers for FCI Sheridan, located at 27072 SW Ballston Rd, Sheridan, Oregon 97378. The Federal Bureau of Prisons (FBOP) will install the equipment using in-house labor.

• Supply and delivery of eight (8) new mechanical pit-mounted dock levelers.

• The designated model is the DLM DM Series, or an "Equal or Better" product that meets or exceeds specified quality and performance.

• The contract is for supply only; FCI Sheridan will handle installation.

• Dock levelers must be fully assembled and ready for installation upon delivery.

• Must meet or exceed specified dimensional and capacity requirements (6 ft width, 6 ft length, minimum 25,000 lb CIR).

• Must comply with ANSI MH30.1 safety standards and OSHA regulations.

• Must include a minimum one (1) year manufacturer's warranty covering structural and mechanical parts, freight, and labor. An additional nine (9) year pro-rated structural warranty is required.

• Delivery to FCI Sheridan, Sheridan, Oregon 97378.

• Delivery hours are Monday through Friday, 7:00 AM to 2:00 PM, excluding federal holidays.

• Vendors must be registered in the System for Award Management (SAM).

• Quotations must be submitted electronically as a single PDF document to SHE-Facilities-S@bop.gov.

• The email subject line must include the RFQ (Quote) Number.

• Quote validity must be at least thirty (30) days from the closing date.

• Vendor is responsible for providing their own means of loading and unloading.

• Delivery will be freight dock to facilities dock with no additional freight charges.

• Vendor staff must adhere to general safety protocols on premises.

• All necessary installation manuals, technical drawings, and maintenance documentation must be included with the shipment.