REPLACE ELEVATOR, BUILDING 355, DAM NECK ANNEX

Amendment / Modification

This amendment (0004) to Solicitation N40085-25-R-0084, concerning the replacement of an elevator at Building 355, Dam Neck Annex, Virginia Beach, Virginia, is issued to provide PPI Responses.

• The amendment adds text related to the solicitation and its subject matter.

• It includes an attachment: "Adobe PDF: Master PPI Spreadsheet 355 NAVFAC". This attachment has been posted on SAM.gov.

• The proposal due date remains 26 August 2025 at 2:00 PM EDT.

Questions & Answers / Clarifications

This document provides responses to questions and clarifications regarding the "REPLACE ELEVATOR, B355, DNA" solicitation (N4008525R0084).

• Conduit Route: The proposed conduit route is from the Electrical Room through the Weapon Cleaning Room suspended ceiling to the Elevator Machine Room. No other routes are permitted.
• Elevator Type: The replacement elevator is a freight elevator intended exclusively for material movement. It should have heavy-duty aluminum checkered plate interior panels and steel doors and frames.
• Record Drawings: Record drawings are required in both CAD and PDF formats.
• CAD Files: While the solicitation references DWG and native AutoCAD files, contractors can generate drawings in Revit and export DWG files for final submission.
• SSH0 Role: The Site Safety and Health Officer (SSHO) may not serve as the Quality Control Manager or the Superintendent.
• Roof Insulation: Assume 4" insulation thickness for bidding purposes for the existing roof membrane.

This document clarifies requirements related to the elevator type, installation routes, drawing submittals, and personnel roles, which may impact bidding strategies and cost estimations. Bidders should review these clarifications carefully to ensure their proposals accurately reflect the project's specifications.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders regarding the "REPLACE ELEVATOR, B355, DNA" solicitation (N4008525R0084) and the government's responses. It clarifies various aspects of the project to assist bidders in preparing their proposals.

• Property Protection: Bidders must provide a list and location of property requiring protection during construction.
• SSHO and Quality Contractor: The Superintendent may serve as the SSHO, but the Quality Control Manager cannot serve as the Superintendent or the SSHO.
• Record Drawings: Record drawings must be submitted in both CAD and PDF formats.
• Roofing: The existing roof was installed in 2010 by Siplast, with warranty held by Westar Roofing. The general thickness of the roof deck is 4 1/2 inches; specific thicknesses are detailed in structural drawings.
• Elevator Type: The replacement elevator is a freight elevator for material movement, not a passenger elevator. It requires heavy-duty aluminum checkered plate interior panels and steel doors/frames.
• CAD Files: No native CAD drawings are available. Contractors can generate drawings in Revit and export DWG files for submission.

These clarifications address ambiguities regarding personnel roles, material specifications, and deliverable formats, directly impacting how bidders should prepare their technical proposals and cost estimates. The clarification on the elevator type is particularly significant for material selection and design.

Amendment / Modification

This amendment (0003) to Solicitation N40085-25-R-0084, concerning the "REPLACE ELEVATOR, BUILDING 355, DAM NECK ANNEX, VIRGINIA BEACH, VIRGINIA" opportunity, serves two primary purposes:

• Provides PPI Responses: The amendment includes "Master PPI Spreadsheet 355 NAVFAC Response" as an attachment, which has been posted on SAM.gov.

• Extends Proposal Due Date: The deadline for proposal submissions has been extended.

• Proposal Due Date: Changed from 20 August 2025 at 2:00 PM to 26 August 2025 at 2:00 PM.

• Attachment: A new attachment, "Adobe PDF: Master PPI Spreadsheet 355 NAVFAC Response," has been added.

Bidders must note the new proposal due date and ensure their submissions are made by the extended deadline. The newly provided PPI responses should be reviewed for any impact on proposal preparation.

Amendment / Modification

This amendment (0002) to Solicitation N40085-25-R-0084, concerning the "REPLACE ELEVATOR, BUILDING 355, DAM NECK ANNEX, VIRGINIA BEACH, VIRGINIA" opportunity, serves to issue the Site Visit Sign-In Sheet.

This amendment adds text related to the Site Visit Sign-In Sheet.

The proposal due date remains 20 August 2025 at 2:00 PM EDT. The Site Visit Sign-In Sheet has been uploaded to SAM.gov.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "REPLACE ELEVATOR" project (Project No. N4008525R0084).

• Lists attendees, their organizations, positions, phone numbers, and email addresses.
• Includes project details such as Project Number, Project Title, Location, PPI Cut Off Date, and Proposal Due Date.
• Records the date and time of the site visit.

This document provides contact information for individuals and organizations involved in the project, which may be useful for potential bidders seeking to understand the project team or make inquiries. It also confirms key dates for the project, including the proposal due date of Wednesday, August 20, 2025.

Amendment / Modification

This amendment (0001) to Solicitation N40085-25-R-0084 provides Reference Drawings via DODSAFE.

This amendment adds reference drawings to the solicitation.

• The proposal due date remains unchanged: August 20, 2025, at 2:00 PM EDT.
• Contractors were provided with a DODSAFE drop-off link via email to access the reference drawings.

Solicitation / RFP / RFQ

This solicitation is for the replacement of an existing elevator (Elevator No. 2, Freight) and associated equipment in Building 355 at the Dam Neck Annex, Virginia Beach, VA. The work includes demolition and replacement of the elevator, a hollow metal door, and associated electrical, plumbing, fire protection, and HVAC work. This is a task order under an existing Indefinite Delivery, Indefinite Quantity (IDIQ) Multiple Award Construction Contract (MACC) for Small Businesses, specifically for facilities within the NAVFAC Mid-Atlantic Hampton Roads Area of Responsibility (HR AOR).

• Demolition and replacement of one (1) freight elevator.

• Replacement of one (1) hollow metal door.

• Provision of associated electrical, plumbing, fire protection, and HVAC work.

• Adherence to all terms and conditions of the existing MACC contracts.

• Submission of record shop drawings.

• Contract Type: Task Order under an existing IDIQ MACC.

• Estimated Price Range: $1,000,000.00 to $5,000,000.00.

• Period of Performance: 420 calendar days from the date of task order award.

• Proposal Due Date: 20 August 2025, no later than 2:00 PM EDT.

• Submission Method: FedEx, UPS, email, or hand-carry to the specified address.

• Evaluation Criteria: The task order will be awarded to the responsible offeror providing the LOWEST PRICE to the Government. Evaluation will be based on price only.

• Proposal Acceptance Period: 150 days from receipt of offers.

• This is a Small Business set-aside under the MACC contract.

• Offerors must be existing MACC awardees.

• A site visit is scheduled for Thursday, 07 August 2025, at 10:00 am EDT. Specific instructions for access and badging are provided, including the need to submit a DEVGRU Spreadsheet (Attachment J) for access.

• Pre-Proposal Inquiries (PPIs) must be submitted in writing by 12 August 2025, 2:00 PM EDT.

• Offerors are advised that funding may not be available, and the Government will not reimburse for any effort or proposal costs.

• Applicable clauses include FAR 52.219-14 (Limitations on Subcontracting), FAR 52.222-55 (Minimum Wages), FAR 52.228-15 (Performance and Payment Bonds), and others incorporated by reference.

• Wage Determination VA20250167 dated 02/28/2025 applies.

• Liquidated Damages: $306.84 per calendar day of delay.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is an administrative message related to PDF rendering and does not provide details on requirements, solicitations, or other relevant information for potential bidders.

Form / Attachment / Pricing Sheet

This document appears to be a spreadsheet intended for tracking questions and responses related to a solicitation. It includes columns for PPI Number, Offeror, Date Submitted, Reference (Page, Section, Para., Dwg #), Question, Government Response, and Amendment Number.

• PPI No.: Likely a unique identifier for a question or item.
• Offeror: Field to record the vendor submitting the question.
• Date Submitted: Date the question was submitted.
• Reference: Details to pinpoint the specific part of the solicitation the question relates to.
• Question: The vendor's inquiry.
• Government Response: The official answer from the government.
• Amend No.: Indicates if the response is associated with a solicitation amendment.

This spreadsheet serves as a mechanism for bidders to submit questions and receive official government responses regarding the solicitation. It also functions as a record of these interactions, potentially including clarifications or amendments to the original solicitation. Bidders should use this process to seek clarification on any aspects of the solicitation (RFP# N4008525R0084) and to track official answers that may impact their proposal. The "PPI Cut Off Date: 12-AUG-2025" indicates the deadline for submitting such questions.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the existing in-ground direct plunger hydraulic freight elevator (Elevator No. 2) in Building 355 at Naval Air Station Oceana, Dam Neck Annex, Virginia Beach, Virginia. The project also includes the replacement of a hollow metal door, and associated electrical, plumbing, and fire protection work to support the new elevator and a dedicated HVAC system.

• Demolition and replacement of one 3'-0" x 7'-0" freight elevator (Elevator No. 2).

• Replacement of one 3'-0" x 7'-0" hollow metal door and frame.

• Provision of a complete three-stop passenger elevator assembly, machine room system, controls, and associated connection assemblies.

• Mechanical, Fire Protection, and Electrical work in support of the elevator replacement.

• Installation of a dedicated HVAC system for the elevator machine room.

• Compliance with applicable codes and standards, including ASME A17.1/CSA B44 (Safety Code for Elevators and Escalators) and UFC 3-490-06 Elevators.

• Contract type is not specified, but it is a solicitation for proposals.

• Period of performance and estimated value are not stated in this document.

• A Pre-submittal Design Conference is required.

• Design documents must include the most current UFGS Specification Section 14 24 23, edited for this specific project.

• Submittals must adhere to the procedures outlined in Part 2 and Part 5.

• Evaluation criteria are not detailed in this document.

• Not specified in this document.

• Building 355 must remain in operation during the construction period.

• All utility outages must be approved by the Activity and scheduled for after hours, weekends, and/or Federal Holidays.

• Reference Drawings, Concept Drawings, and Existing Condition Photographs are provided as attachments.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for obtaining base access to NAS Oceana (NASO), Dam Neck Annex (DNA), NASO Flight Line, and the DEVGRU compound. It details the necessary forms and procedures for prime contractors and NAVFAC employees needing access for non-government personnel.

• NAS Oceana & Dam Neck Access (excluding DEVGRU): Requires completion of a "Blank Sponsor Verification Spreadsheet" and submission via email to usn.norfolk.navfaclantnorva.mbx.nfecml-CIOceanaBaseAccess@us.navy.mil. The SECNAV 5512/1 form must be hand-delivered to the Pass Office. Specific columns in the spreadsheet require particular information, such as access start/expiration dates, flight line requirements, company name, and sponsor details.
• Contractor Flight Line Vehicle Access: Requires completion of a "Contractor Flight Line Vehicle Access" Word document, submitted via email to the same address. This access is restricted and requires complete justification for the vehicle's need on the flight line. Specific fields include company requesting access, individual's information, start/end dates, contract number, and detailed reason for vehicle access.
• DEVGRU Access: Requires completion of the "DEVGRU Excel spreadsheet." Access to OCEANA/DNA is a prerequisite. The completed spreadsheet must be emailed to the POC listed in the General Requirements for the specific project. DEVGRU conducts its own background checks.

This document is critical for any bidder or their personnel who will require physical access to NAS Oceana, Dam Neck Annex, NASO Flight Line, or the DEVGRU compound as part of contract performance. It outlines the specific forms, submission methods (email, hand-delivery), required information, and processing times for obtaining necessary base access credentials. Failure to follow these procedures may prevent personnel from accessing required facilities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (DEVGRU SPREADSHEET.xlsx) that appears to be a template or data collection tool related to personnel or staffing for a project. It contains columns for Prime Contractor, Project, Start Date, End Date, SSN, Last Name, First Name, Middle Name, US Citizen (Y/N), Facility/Project, and Company.

• The primary function seems to be collecting information about individuals, including their citizenship status, and associating them with specific projects or facilities.
• The spreadsheet includes blank rows, suggesting it is intended to be filled out by a contractor.

Bidders may need to complete and submit this spreadsheet as part of their proposal, particularly if the opportunity involves staffing requirements, personnel qualifications, or security clearances. It is crucial for understanding the specific data the government requires regarding personnel assigned to the contract.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination applicable to building construction projects in Virginia Beach, Virginia. It outlines the prevailing wage rates and fringe benefits that must be paid to various construction laborers and mechanics on covered federal contracts.

• General Decision Number: VA20250167 (Superseded VA20240167)
• Effective Date: 02/28/2025
• Location: Virginia Beach, Virginia (Independent City)
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Applicable Orders: Davis-Bacon Act, Executive Order 14026, and Executive Order 13658.
• Wage Rates & Fringes: Detailed listings for various trades including Asbestos Worker, Boiler Maker, Bricklayer, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Caulker, Cement Mason, Electrician, Glazier, Laborer, Operator (various types), Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Setter, and Welder.
• Paid Holidays & Vacations: Specific provisions for paid holidays and vacation accrual for certain trades.
• Executive Order Information: Details on Executive Orders 14026 and 13658, including minimum wage rates for 2025 ($17.75/hr for EO 14026, $13.30/hr for EO 13658, or the wage determination rate if higher).
• Paid Sick Leave: Information on Executive Order 13706 regarding paid sick leave for federal contractors.
• Appeals Process: Guidance on the wage determination appeals process.

This document is critical for bidders to accurately estimate labor costs for construction projects in the specified area. It mandates the minimum wages and benefits that must be paid to all laborers and mechanics employed on the contract, directly impacting the overall cost of proposals. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is provision 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment." It requires offerors to represent whether they provide or use "covered telecommunications equipment or services" in their offers to the Government.

• Prohibition: Details the restrictions under Section 889(a)(1)(A) and (a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications and video surveillance equipment and services.
• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Representation: Requires offerors to state whether they "will" or "will not" provide covered telecommunications equipment or services, or "does" or "does not" use such equipment or services.
• Disclosures: If an offeror represents "will" or "does," they must provide specific details about the equipment or services, including:
  • Entity that produced the equipment.
  • Description of the equipment or services (brand, model number, etc.).
  • Explanation of the proposed use and factors relevant to the prohibition.

Bidders must carefully review this provision and accurately complete the required representations and disclosures. Failure to do so may impact their ability to be considered for award. The information provided is crucial for the Government to ensure compliance with federal regulations regarding telecommunications and video surveillance equipment.