Replace High Mast Light Fixtures - FCI Sheridan

Amendment / Modification

• This amendment modifies solicitation 15B61226Q00000004.

• It extends the solicitation closing date and time to April 16, 2026, at 10:00 AM PT.

• The amendment also includes modifications to update specifications/product features/characteristics for the required items.

• Section 1 - Commodity or Services Schedule (specifically Item NO. 0001 - Replace High Mast High LED Light Fixtures).

• The proposal deadline has been extended to April 16, 2026, 10:00 AM PT.

• Bidders must acknowledge receipt of this amendment. Offers already submitted may be changed via letter or electronic communication referencing this amendment, provided it is received prior to the new closing hour and date.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quote - RFQ) issued by the Federal Bureau of Prisons, FCI Sheridan, for the replacement of high mast LED light fixtures and associated electrical upgrades. The goal is to procure 146 new high mast LED light fixtures and related components.

• High Mast LED Light Fixtures: 146 units, 400-500 watt, 5000k, 208 volts, with a rated life of 100,000 hours, die-cast aluminum housing, 5-year warranty, operating temperature -40 to +122 degF, IP66 wet location rated, with 2 3/8 pole post/tenon mounting capability, grey color, and 0-10V dimming. Must reduce upplight to meet dark sky requirements.

• Additional Items: Includes specific liquid-tight cord connectors (3/4" and 1/2"), APPROVED VENDOR Portable Cord (SOOW, 12 AWG), BUSSMANN Power Distribution Blocks, and Watertight Locking Receptacles.

• Lighting Survey: Vendor is required to supply a lighting survey to ensure lighting needs are met.

• Perimeter Lights: Replacement of 14 perimeter lights with 300W NextGen IV Series LED Flood Lights.

• Warranty: Equipment must be free from defects for (5) years from final acceptance.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery Date specified as 08/04/2026.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 04/02/2026 at 08:00 PT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• Evaluation Criteria: Not detailed in the provided pages.

• Set-Aside: The acquisition is 100.00% set aside for Small Business.

• The document includes numerous FAR clauses and deviations, including those related to contract terms, conditions, system for award management, subcontracting, small business set-asides, labor laws, and privacy requirements.

• A Statement of Work is listed as an attachment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To solicit the purchase and upgrade of one hundred forty-six (146) new high mast LED light fixtures and associated electrical components at the Federal Correctional Institution (FCI) Sheridan.

• Procurement of 146 new high mast LED light fixtures (400-500 watt, 5000k, 208 volts) with specific features including a 100,000-hour rated life, 5-year warranty, IP66 wet location rating, pole/tenon mounting capability, grey color, and 0-10V dimming.

• Upgrade of electrical components, including specified liquid tight cord connectors, portable cord, power distribution blocks, and watertight locking receptacles.

• Procurement of 14 additional LED flood lights (277-480V, 300W) for perimeter coverage.

• Installation of the new fixtures will be completed by FCI Facilities staff.

• Equipment must meet or exceed specified technical specifications.

• Vendor must supply a lighting survey to ensure lighting needs are met.

• Equipment must be free from defects in materials and workmanship for a period of (5) years from the date of final acceptance.

• Compliance with applicable Federal, State, and Local building codes and regulations.

• Compliance with National Electrical Code (NEC) and Underwriters Laboratories (UL) standards.

• Contract located at Federal Correctional Institution, FCI 27072 SW Ballston Rd, Sheridan Oregon 97378.

• Delivery hours: 7:30 AM – 2:30 PM, Monday through Friday, excluding weekends and federal holidays.

• Vendors must submit technical specifications for any proposed 'equal' products for review and determination.

• Submittals required include Commercial Invoice, Packing List, Certificates of Compliance, Installation Manuals, Warranty Information, Safety Data Sheets (SDS), and Test and Inspection Reports.

• Vendor is responsible for loading/unloading equipment and debris removal.

• Delivery personnel must observe safety procedures and adhere to institutional guidelines regarding attire and photography.