Replace NPS Dorms Locksets

Amendment / Modification

This amendment incorporates Additional Questions & Answers (Q&A) and extends the proposal due date.

• Section J, Attachment #10: Additional Q&A has been added.

• The proposal due date has been extended to Tuesday, April 28, 2026, at 9:00 AM CDT.

Questions & Answers / Clarifications

This document provides additional questions and answers related to the "MAHG261001 Replace NPS Dorms Locksets" opportunity, following a Pre-Bid Site Visit.

• Programmer Requirement: One programmer is required per dorm, totaling 10 programmers.
• Approved Equal Locksets: The Onity Trillium locksets are an acceptable option, as noted in SOW 3.2.5.1.1. The selected lockset will undergo technical evaluation for an "Acceptable" or "Unacceptable" rating.
• Door Modifications: The Government does not anticipate needing modifications to existing doors due to hardware changes; updated drawings will not be provided.
• Total Quantity: The total quantity of locksets remains 2,030.
• Door Compatibility: Doors are solid core wood. Cutouts should be compatible with the new Onity system; compatibility is not guaranteed if a different system is used.
• Door Replacement: If door replacement is necessary due to lockset incompatibility (not installer error), it will be treated as a compensable charge.
• Field Verification: The contractor is responsible for field verification of door handing.
• Occupancy: Dorms will remain occupied during installation; coordination with the Facility Manager/MTL is required.
• Work Sequencing: The contractor will work in one building at a time.
• Software Licenses: Perpetual software licenses are preferred over subscription-based licenses.
• Lock Software Approval: Lock software will require IT approval, ATO, or cybersecurity review under NIST/RMF requirements.
• Integration: Electronic locks will be a stand-alone system, not integrated into existing access control systems.
• Programming: MTLs of the dorms will perform the programming of RFID cards.
• Training: Training will be provided for each MTL in each dorm.
• Period of Performance (POP): POP will be 90 days for 5 or fewer buildings awarded, and 180 days for 6 or more buildings awarded.
• Warranty: A one-year workmanship warranty is provided by the prime contractor, and a two-year manufacturer warranty covers materials (locksets, software, etc.).
• Network: The current system is not on the network; software will be standalone, and each dorm will need its own software.

This document clarifies requirements and potential issues, impacting how bidders should approach technical solutions, material selection, and site conditions. It confirms that lockset approval is part of the technical evaluation, not a pre-bid requirement. It also clarifies the POP based on the number of buildings awarded and details warranty coverage.

Solicitation / RFP / RFQ

This solicitation is for the "Replace NPS Dorms Locksets Multi" project at Keesler AFB, MS. The estimated magnitude of the construction is between $1,000,000.00 and $5,000,000.00. This acquisition is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• The primary work involves replacing locksets in NPS dorms.

• The project includes multiple line items (CLINs) for different dorms/buildings.

• Contract type is anticipated to be Firm Fixed Price (FFP).

• The period of performance (POP) will be 180 calendar days if six or more CLINs are awarded, or 90 days if five or fewer CLINs are awarded.

• Performance shall begin within 10 calendar days after award and complete within the specified POP.

• Performance and Payment Bonds are required, with a 10-day completion period after award.

• Proposals are due by 09:00 AM local time on April 24, 2026.

• Offers must be valid for at least 180 calendar days after the due date.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• A site visit is scheduled for March 30, 2026, at 9:00 AM CDT. Attendees require valid identification, vehicle registration, and proof of insurance for base access.

• This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• NAICS Code: 238210

• Size Standard: $19,000,000.00 Annual receipts

• Funds are not presently available for this effort; award is contingent upon availability.

• The Government reserves the right to cancel the solicitation.

• Award of base and option CLINs will be made on an all, some, or none basis, depending on available funding.

• Offerors must acknowledge all amendments to the solicitation.

• Section L provides detailed instructions for proposal preparation, and Section M outlines evaluation factors.

Amendment / Modification

This amendment (0001) to solicitation FA301026R0005, dated March 25, 2026, incorporates the following:

• Pre-Bid Site Visit Questions and Answers.

• HT Mortise Lockset Specifications.

• Section J - List of Attachments:

  • Attachment 8 (MAHG261001 Replace NPS Dorms Locksets - QA) was added.
  • Attachment 9 (MAHG261001 Replace NPS Dorms Locksets - HT Mortise Lockset Specification) was added.

This amendment does not extend the hour and date specified for receipt of offers. All terms and conditions of the original solicitation remain unchanged and in full force and effect, except as modified herein.

Solicitation / RFP / RFQ

This solicitation is for the "Replace NPS Dorms Locksets Multi" project at Keesler AFB, MS. The estimated magnitude of the construction is between $1,000,000.00 and $5,000,000.00. This acquisition is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside (100%).

• The primary requirement is to replace locksets in NPS Dorms.

• The project is broken down into multiple CLINs (0001-0010), each representing a specific dorm or set of dorms.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: If 5 buildings/CLINs or fewer are awarded, the Period of Performance (POP) will be 90 days. If 6 or more buildings/CLINs are awarded, the POP will be 180 days. Performance begins within 10 calendar days after award and completion is within the specified POP.

• Performance and Payment Bonds are required.

• Proposals are due by 09:00 AM local time on April 24, 2026.

• Offers must be valid for at least 180 calendar days after the due date.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) method.

• A site visit is scheduled for March 30, 2026, at 9:00 AM CDT.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• NAICS Code: 238210, with a size standard of $19,000,000.00 annual receipts.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• Award of base and option CLINs will be made on an all, some, or none basis, depending on available funding.

• Offerors must acknowledge all amendments to the solicitation.

• Specific instructions for proposal preparation are in Section L, and evaluation factors are in Section M.

Questions & Answers / Clarifications

This document provides pre-bid questions and answers related to the MAHG261001 Replace NPS Dorms Locksets opportunity.

• Existing Lockset Data: Submittal data for the existing locksets is available, and the specification is provided in Section J.
• Backing Plates and Elongated Strikes: A list of buildings with elongated strikes and backing plates, along with the quantity of locksets per building, is provided:
  • B4408: 232 Locks
  • B7315: 201 Locks
  • B7330: 215 Locks
  • B6950: 199 Locks
  • B6955: 200 Locks
  • B7420: 200 Locks
  • B7320: 200 Locks
  • B6965: 197 Locks
• Reuse of Existing Backing Plates: Existing backing plates, used to cover old lock holes, can be reused or altered as needed.
• Avery Manor Strike Plates: Avery Manor (B4408) has long strike plates.

This Q&A document clarifies details about existing hardware, which may impact how bidders approach the replacement of locksets and the preparation of their proposals.

Form / Attachment / Pricing Sheet

This document provides detailed specifications and installation instructions for the Onity HT-24/28+ANSI Electronic Lock with Mortise Lock. It serves as a technical guide for bidders to understand the physical requirements for installing this specific lockset.

• Lockset Model: HT-24/28+ANSI (Electronic Lock with Mortise Lock)
• Installation Template: Includes detailed diagrams with measurements for door preparation, including:
  • Horizontal and vertical centerlines
  • Backset dimensions
  • Lockcase mortise size and depth
  • Strike plate dimensions and positioning
  • Hole drilling locations and sizes
• Installation Instructions: Step-by-step guidance for preparing the door and frame, installing the lock case, faceplate, strike, and trim.
• Specifications: Dimensions are provided in both imperial and metric units.

This attachment is crucial for bidders to accurately assess the scope of work related to hardware installation. It details the precise measurements and procedures required for fitting the specified locksets, which will inform labor estimates, material requirements, and overall project planning. Bidders must ensure their proposed solution accounts for the installation of this specific hardware.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace NPS Dorms Locksets" opportunity (MAHG26-1001, Solicitation # FA301026R0005). It records the names, companies, phone numbers/email addresses, and signatures of attendees.

This document is relevant to potential bidders as it lists the individuals and companies that attended the site visit. This information can indicate the level of interest in the opportunity and potentially identify competitors or partners who were present.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for furnishing all equipment, labor, supervision, and materials necessary to provide and install new Radio Frequency Identification (RFID) locks for all Non-Prior Service (NPS) Dorms at Keesler AFB.

• Locks: Provide and install approximately 2,030 RFID locksets (1,015 left-handed, 1,015 right-handed) in Satin Chrome Finish. This includes installing 2,022 new RFID locksets and turning over additional locksets to the base locksmith.

• Locations: Installation will occur in ten dormitory facilities: B7330, B7320, B7420, B7404, B6965, B6955, B6950, B7315, B4408, and B6223.

• Keycards: Provide a total of 6,000 RFID keycards (600 per building).

• Hardware & Software: Provide and install all necessary hardware and software at the 10 facilities.

• Training: Provide software training to each MTL (Material Transfer Log).

• Demolition: Remove existing locks on each door and return them to the government.

• Site Preparation: Maintain jobsite and staging areas, keeping them neat and free of debris. Enclose jobsites and laydown/staging areas with a 6' chain link fence with brown fabric screening.

• Work Hours: Work is to be performed between 7:00 AM and 5:00 PM. Weekend or holiday work requires CO approval and 7-day advance coordination.

• Notice: Provide 48-hour notice to the MTL before beginning work in each dorm.

• Delays: Notify the CO in writing within 24 hours of any incurred delay, identifying the cause, duration, and mitigation efforts.

• Quality: All work must be performed in a neat and workmanlike manner, adhering to generally accepted standards.

• Submittals: No work shall begin until all required submittals (product data, shop drawings, etc.) are received and approved.

• Scheduling: Utilize Critical Path Method (CPM) and Precedence Diagram Method (PDM) for scheduling. Submit project schedule as a Gantt Chart in Adobe (.pdf) format.

• Place: NPS Dorms at Keesler AFB, Mississippi.

• Performance Time: 90 days if five buildings or less are awarded; 180 days if six buildings or more are awarded. Performance begins 10 days after award.

• Utilities: Utilities will not be provided by the Government.

• Hazardous Materials: If hazardous materials are encountered, stop work immediately and contact the CO. Handling will be in accordance with specified SOW paragraphs.

• Permits: Contractors must obtain all required permits, including DIG PERMIT, BURN PERMIT, and CONFINED ENTRY PERMIT.

• Safety: Comply with all applicable OSHA, Safety, Security, Traffic, and Fire regulations. A competent safety officer must be on-site at all times.

• Access: Contractor employees may require passes for access to Keesler AFB. Specific procedures and documentation are outlined.

• Environmental: Comply with all Federal, State, Local, and Air Force environmental regulations, including storm water management and waste disposal.

• Asbestos/Lead-Based Paint: Follow specific procedures for asbestos abatement and lead-based paint management if encountered.

• Inspection & Acceptance: Services will be inspected and accepted at Keesler AFB by various personnel, including the Facility Manager, Contracting Officer, and Contract Monitor. Punch-list items must be resolved before final acceptance.

Solicitation / RFP / RFQ

This solicitation is for the "Replace NPS Dorms Locksets Multi" project at Keesler AFB, MS. The estimated magnitude of the construction is between $1,000,000.00 and $5,000,000.00. This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns.

• The primary objective is to replace NPS dorm locksets.

• The project involves multiple CLINs (Contract Line Item Numbers), with the period of performance dependent on the number of CLINs awarded: 180 days if six or more CLINs are awarded, and 90 days if five or fewer CLINs are awarded.

• Contract type is anticipated to be Firm Fixed Price (FFP).

• The period of performance is 180 calendar days after notice to proceed, or 90 days if five or fewer CLINs are awarded.

• Performance and Payment Bonds are required.

• Proposals are due by 09:00 AM local time on April 24, 2026.

• Offers must be valid for at least 180 calendar days after the due date.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) method.

• A site visit is scheduled for March 30, 2026, at 9:00 AM CDT.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Funds are not presently available, and the Government reserves the right to cancel the solicitation.

• Award of base and option CLINs will be made on an "all, some, or none" basis, depending on available funding.

• Offerors must acknowledge all amendments to the solicitation.

• Specific instructions for proposal preparation are in Section L, and evaluation factors are in Section M.

Form / Attachment / Pricing Sheet

This document contains specifications for the "Replace NPS Dorms Locksets, Multi" project (Project Number: MAHG261001) at Keesler Air Force Base. It details the requirements for demolition and deconstruction, as well as the specifications for card key access control hardware.

Section 02 41 00 - Demolition and Deconstruction:

• Defines demolition and outlines the requirements for a Demolition Plan.
• Specifies items to remain in place and protections for existing construction, utilities, and facilities.
• Details submittal requirements, including preconstruction and closeout submittals.
• Addresses dust and debris control, and protection of personnel.
• Outlines procedures for removal, disposal, and reuse of salvaged items.

Section 08 74 13 - Card Key Access Control Hardware:

• Specifies electronic standalone card access locking systems.
• Lists referenced standards (ANSI/BHMA, NFPA, UL, ADA, etc.).
• Details submittal requirements, including product data, shop drawings, quality assurance, and closeout documents.
• Outlines manufacturer and installer qualifications, and regulatory requirements.
• Specifies delivery, storage, and handling procedures.
• Details product requirements for electronic locks, including capacity, audit trails, RFID technology, and battery accessibility.
• Specifies software requirements (Windows 10/11, password protection, import capabilities).
• Describes the portable programmer requirements.
• Details special function hardware, including lockset grade, key override options, accessories, and system functions.
• Outlines execution requirements, including examination, preparation, installation, demonstration, training, adjusting, cleaning, and protection.
• Specifies warranty periods for door locksets and electronic equipment (2 years).

This document provides critical technical specifications for potential bidders. It outlines the scope of work for demolition and the detailed requirements for the card key access control hardware system, including specific product features, software, and installation standards. Bidders must review these specifications to understand the full scope of the project and to prepare accurate proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - MAHG261001_Replace NPS Dorms Locksets - MSS.xlsx", is a Material Submittments Schedule for Project Number MAHG26-1001, "Replace NPS Dorms Locksets". It outlines the required submittals from the contractor for this project.

• Project Information: Includes Project Number (MAHG26-1001) and Project Title (Replace NPS Dorms Locksets).
• Solicitation/Contract Number: FA301026R0005 - Attachment 3.
• Submittal Items: Lists various items requiring submittal, including HAZMAT Questionnaire, HAZMAT MSDS, HAZMAT Reporting Entry Form, Recycling and Landfill Report, Manufacturer's Warranty, Contractor's 1-Year Warranty, RFID Lockset, and Programming Equipment.
• Submittal Types: Specifies the types of documentation required for each item, such as Certificate of Compliance, Shop Drawings, Samples, Manufacturer's Recommendation, Catalog Data, Technical Data, and Test Reports.
• Quantities: Indicates the number of copies required for each submittal type.
• Submission Dates: Defines submission deadlines, including "5 DAYS PRIOR" to a certain event or "END OF CONTRACT".

This schedule is crucial for bidders to understand the specific documentation and material submittals required for the "Replace NPS Dorms Locksets" project. It details the types of information, quantities, and deadlines for various items, which will impact project planning, execution, and proposal preparation. Bidders must carefully review this schedule to ensure compliance with all submittal requirements.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide past performance reference information for the "MAHG261001 - Replace NPS Dorms Locksets" opportunity. It requires detailed information about previous contracts performed by the bidder.

• Company Name: The name of the company performing the work.
• Contract Number: The specific contract or task order number.
• Description of Work Performed: A detailed account of the services rendered, specifying if performed as a prime or subcontractor.
• Contract Period of Performance (POP): The start and end dates of the contract.
• Contracting Agency, POC/Customer Name, Phone #, & Email: Contact information for the agency and customer.
• Contract/Task Order Value: The total value of the contract.
• Subcontractor, Teaming Arrangement, or Key Personnel: Information regarding any subcontractors, teaming partners, or key personnel involved, and their specific roles and impact on performance.
• CPAR Availability: Indication of whether Contractor Performance Assessment Reporting (CPAR) is available for the contract.
• Additional Information: Space for comments on performance, including any unacceptable aspects or deviations from contract terms.

Bidders must complete this form accurately and thoroughly to demonstrate their relevant past performance. This information is critical for the government's evaluation of the bidder's capability to successfully perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) for Solicitation Number FA301026R0005, related to the replacement of locksets at NPS Dorms. It is intended to gather feedback on the offeror's performance under a previous or ongoing contract for similar services.

• Contact Information: Fields for the Contracting Officer's POC and the Offeror's POC.
• Contract Referenced: Details about the contract being evaluated, including Contract Number, Contract Value, and Period of Performance.
• Evaluation Sections: Includes ratings for Quality of Work, Schedule (Timeliness, Ability to Resolve Timeliness Problems), Management, and Regulatory Compliance.
• Rating Scales: Uses a scale from Exceptional to Unsatisfactory, with definitions provided for each level.
• Comments: Space for detailed narratives and overall comments on contractor performance.

Bidders should understand that this questionnaire is used to collect past performance information, which is often a significant evaluation factor in solicitations. The responses will inform the government's assessment of the offeror's ability to successfully execute the requirements of Solicitation FA301026R0005. The questionnaire is due by 0900 AM CDT on 24 April 2026 and must be submitted directly to alicia.bowman@us.af.mil from a corporate or government email account.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Harrison County, Mississippi. It provides the prevailing wage rates and fringes for various construction crafts, as required by federal contracts subject to the Davis-Bacon Act.

• General Decision Number: MS20260050, with a superseding decision number MS20250050.
• Effective Dates: Primarily January 23, 2026, with some rates effective earlier (e.g., 07/01/2022, 01/01/2024, 11/01/2024, 07/01/2025).
• Crafts and Rates: Lists specific trades (e.g., Electrician, Ironworker, Plumber, Carpenter, Laborer) with their corresponding hourly wage rates and fringe benefits.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders on federal construction contracts in the specified area must use these wage rates to ensure compliance with labor standards. This document is crucial for accurately estimating labor costs and developing compliant proposals. It specifies the minimum wages and benefits that must be paid to laborers and mechanics employed on the contract work.

Form / Attachment / Pricing Sheet

This document outlines the procedures for submitting various items for review and approval by the Contracting Officer (CO) as part of the contract execution. It details the classification of submittals, the process for approved and disapproved submittals, and general execution requirements.

• Submittal Classification: Submittals are classified as "Contracting Officer Approval" (requiring CO approval for design, critical materials, deviations, etc.) or "Information Only" (for informational purposes, not requiring CO approval).
• Approved Submittals: CO approval indicates general satisfaction with the method, materials, and details, but does not relieve the Contractor of responsibility for errors or omissions.
• Disapproved Submittals: Contractors must make corrections required by the CO and promptly furnish corrected submittals.
• General Execution: Contractors must submit all items listed on the Submittal Register (MSS) or as specified. Submittals are typically required in three copies unless otherwise noted and must be complete and detailed.
• Transmittal Form: AF 3000, Material Approval Submittal, is the required form for all submittals.
• Buy American Compliance Certification: Each AF 3000 submittal must be accompanied by a signed letter certifying compliance with the Buy American Act requirements, with specific clauses referenced based on contract value.
• Scheduling: Contractors must timely schedule submittals, allowing 30 days for CO review on most items. No extensions will be granted for late submittals.

This document is crucial for bidders as it defines the process and requirements for submitting materials, drawings, and other documentation for approval. Understanding these procedures, including the use of the AF 3000 form and the Buy American certification, is essential for successful contract execution and proposal preparation. It highlights the importance of timely submissions and the consequences of non-compliance.