Z1DA--Replace Steam Trench Cap 504-25-120

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of a steam trench cap at a VA facility. The project is identified by number 504-25-120.

• Replacement of a steam trench cap.

• The award was made on 03-04-2026 for $200,000.00.

• Not specified in the provided text.

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The solicitation number is 36C25726Q0102.

• The NAICS code is 236220.

• The Product Service Code is Z1DA.

• The awardee was VETERAN BUILDERS CORP (UEI: JR5GSLM1WNZ6) with an address in Lancaster, CA.

• The contracting office is Network Contract Office 17, located in Temple, TX.

• The Point of Contact is Miguel Gonzalez (miguel.gonzalez4@va.gov, (915) 282-1732).

Amendment / Modification

• The Request for Proposal (RFP) due date has been extended.

• Section 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS"

• The hour and date specified for receipt of Offers is extended to January 6, 2026, at 1:00 PM CST.

• The original due date was December 16, 2025. The extension is due to the Christmas and New Year holidays.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet from a pre-bid meeting for project 504-25-120, "Replace Steam Trench Cap". It records attendees, their titles, organizations, and contact information.

• Project Information: Pre-Bid for project 504-25-120 Replace Steam Trench Cap, Project No. 504-25-120, Date: November 20, 2025, Time: 1:00 pm - 1:30 pm.
• Attendees: Lists names, titles, organization names, email addresses, and phone numbers of individuals who attended the pre-bid meeting.
• Organizations Represented: AVAMC, Lace Construction, Lodestone Solutions, LLC.

This sign-in sheet provides contact information for individuals and companies that attended the pre-bid meeting. This can be useful for networking, identifying potential partners or competitors, and understanding who is interested in the opportunity.

Form / Attachment / Pricing Sheet

This document comprises a list of drawing sheets integral to the contract, serving as a reference for bidders to understand the project's scope and details. It also contains detailed specifications for various construction materials, procedures, and utility systems, including earthwork, concrete, piping systems (water, sanitary, storm, steam), electrical infrastructure, foundation systems, and flowable fill. Additionally, it outlines specifications for plumbing components such as pipe materials, fittings, valves, pipe penetrations, supports, testing procedures, and training requirements.

• Drawings: Lists drawing numbers and titles across categories like Site Planning, Architectural, Structural, Plumbing, HVAC, Steam Generation, Electrical, and Communications.
• Earthwork: Covers excavation, grading, fill, backfill, dewatering, and disposal, referencing ASTM and AASHTO standards.
• Concrete: Specifies materials, placement, finishing, and curing for exterior improvements.
• Piping Systems: Details materials and installation for water distribution, sanitary sewer, storm sewer, and steam energy distribution, including various pipe types and fittings.
• Electrical & Communications: Outlines requirements for installations, conductors, grounding, lighting, and electronic safety/security systems.
• Foundations: Covers driven piles, auger cast grout piles, and drilled caissons.
• Plumbing Components: Includes specifications for pipe, fittings, valves (ball, gate, butterfly, balancing, check), penetrations, supports, testing, and training.

This collection of documents is critical for bidders to gain a comprehensive understanding of the project. The drawing list ensures all relevant plans are identified. The detailed specifications for earthwork, concrete, piping, electrical, and plumbing systems define the exact materials, installation methods, testing procedures, and quality assurance standards that must be met. Bidders must meticulously review these specifications, which reference numerous industry standards (ASTM, ASME, ANSI, NFPA, UL, etc.), to ensure their proposed materials and methods comply fully, thereby avoiding rejection of submittals and ensuring accurate bid preparation.

Amendment / Modification

This amendment (0001) to Solicitation 36C25726Q0102 incorporates several updates and clarifications:

• RFI Responses: Includes responses to vendor Requests for Information (RFIs).

• Site Visit Information: Adds the Site Visit Sign-In-Sheet from November 20, 2025, and confirms the meeting location and time (Bldg. 34, Conference Room 3409 at 1:00 PM CTS).

• Drawings: Includes the "504-25-120 Drawing."

• Specifications: Incorporates "Replace Steam Trench Cap Specs."

• The RFI responses address various sections of the Statement of Work (SOW), including demolition limits, concrete requirements, sealer specifications, steam line supports, conduit routing, abandoned wire removal, submittal requirements, materials lead time, site logistics, working hours, copper material handling, and construction schedule requirements.

• Specific SOW sections clarified include §17.2, §17.3, §17.4, §17.7, §17.6, §17.5, §19, §3, §12, §16, §4, §10, and §3.B.

• Proposal deadlines are not explicitly stated as changed in this amendment, but bidders should review the incorporated RFI responses and updated attachments for any impact on their proposal preparation and pricing.

• Key clarifications include details on concrete replacement limits, sealer types, conduit requirements, site logistics (power, water, parking), and submittal review timelines.

Form / Attachment / Pricing Sheet

This document is a drawing (Sheet 1 of 1) detailing the "Replace Steam Trench Cap" project for Building 11 at the VA Medical Center in Amarillo, Texas. It provides construction details, demolition plans, and new construction notes relevant to the project.

• Existing Demo Plan: Outlines the removal of existing concrete trench covers, steam pipes, conduits, and paving.
• New Construction: Details the installation of new concrete covers, including rebar specifications, waterproofing, and conduit placement.
• New Pipe Support Details: Illustrates the design and installation of new pipe supports within the steam trench.
• General Notes: Provides important contractor instructions, including field verification of dimensions, utility lines, disposal of excavated material, and traffic control.

This drawing is critical for bidders to understand the scope of work, including demolition and new construction requirements. It provides specific dimensions, material specifications, and installation details necessary for accurate bidding and project execution. Bidders must review these details to assess the complexity and cost associated with replacing the steam trench cap.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Steam Trench Cap" project at the Amarillo Veterans Affairs Health Care Facility. The contractor will be responsible for providing all labor, materials, equipment, and supervision to remove and replace the old steam trench cap and introduce various components.

• Removal and replacement of existing asphalt, base, concrete drive, and trench cap.

• Installation of new cap concrete (f'c=4,000 psi with #4 rebar @ 9" O.C. each way).

• Sealing the new concrete cap to prevent moisture absorption.

• Pulling abandoned wire from the existing conduit and running a new 2" conduit.

• Adding cross-member supports for steam lines.

• All materials must be new, free from defects, and asbestos-free.

• Contractor must exercise extreme care to avoid damaging Government property and restore all disturbed grounds to existing conditions.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: To be completed within sixty (60) days of the Notice to Proceed.

• Estimated Value: Not explicitly stated, but the cost range is between $250,000 and $500,000.

• Site Visit: November 20, 2025, at 1 pm CST.

• RFI Due Date: November 26, 2025, at 1:00 pm CST (submit to miguel.gonzalez4@va.gov).

• Proposal Submission Deadline: December 16, 2025, by 1:00 pm CST.

• Proposals must be submitted via email to miguel.gonzalez4@va.gov. Emails are limited to 5MB, with the quote not exceeding two emails (one for price, one for technical/past performance).

• Evaluation Factors: Past Performance and Price. Award will be made to the responsible SDVOSB offeror whose offer is most advantageous to the Government.

• This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• SDVOSBs must be registered and verified in the Vendor Information Pages (www.veterans.certify.sba.gov).

• Performance and Payment bonds are due 10 calendar days after Notice of Award.

• Construction schedule is due 10 calendar days after Notice of Award.

• Offerors must provide manufacturer's descriptive literature, data sheets, and/or shop drawings with their quote.

• Offerors must provide past performance information on two (2) federal, state, local government, or private contracts of similar type, scope, size, and complexity. Past Performance Questionnaires (PPQ) may be used if CPARS are not available.