Replacement of Consular Intercom

Quick Summary

The U.S. Embassy Tbilisi is soliciting quotations for the Replacement of Consular Intercom systems at its facility in Tbilisi, Georgia. This Request for Quotations (RFQ) seeks to replace existing intercommunication systems at 9 consular windows to facilitate clear two-way communication between consular employees and applicants. Quotations are due by June 15, 2026, 17:00 (Tbilisi Local Time).

Scope of Work

The project involves the replacement of existing intercommunication equipment with new systems at 9 consular windows. Key tasks include:

• Installation of new two-way intercommunication systems (microphone, speaker, and control unit).
• Testing of new equipment to ensure functionality.
• Training of staff on the operation and maintenance of the new systems.
• The system must enable clear communication through thick glass, meeting specified audio quality and intelligibility standards.
• Offerors must provide a detailed table of proposed devices and materials.

Contract Details

• Type: Firm fixed-price purchase order.
• Period of Performance: 30 days from the contract award date.
• Payment: Will be made in U.S. dollars.
• Tax: Value Added Tax (VAT) is not applicable.

Submission & Evaluation

• Quotations Due: June 15, 2026, 17:00 (Tbilisi Local Time).
• Submission Method: Electronically to TbilisiGSOProcurement@state.gov.
• Format: Proposals must be in English, submitted in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 30MB per file. Incomplete proposals will not be accepted.
• Award Basis: Award will be made to the lowest priced, acceptable, responsible offeror.
• Evaluation Factors: Technical information, past performance, and price will be considered.

Eligibility & Important Notes

• Eligibility: Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.
• Site Visit: A site visit can be arranged upon vendor request during the week of June 1-5, 2026. Requests must be sent to TbilisiGSOProcurement@state.gov at least 24 hours in advance.
• Required Documents: Quotations must include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration.