Replacement of four HySecurity gate operators

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace four (4) old industrial sliding gate operators at the U.S. Embassy in Addis Ababa with new HySecurity sliding gate operators, ensuring the system is fully functional, tested, and commissioned according to manufacturer standards and U.S. Embassy security requirements.

• Site Survey & Preparation: Familiarization with existing gate infrastructure.

• Removal of Existing Equipment: Safe removal and disposal of four old HySecurity sliding gate operators (Model SlideDriver 50VF2-EFO).

• Installation of New Operators: Installation of four new HySecurity operators (three SlideDriver 50VF2/3 and one Slide Driver II SD50F), ensuring proper alignment and integration with existing or new PLC systems.

• Specifications: Continuous duty, 220V 50Hz Single Phase, 2 hp Horsepower, Hydraulic Drive with VFD motor control.

• Wiring & Components: Inspection and installation of control wiring, safety devices (photo eyes, edge sensors), and connection to power.

• Testing & Commissioning: Functional tests to ensure gates operate within safety standards (UL 325, ASTM 2200), verified by US Embassy COR.

• Site Cleanup: Daily cleaning of work area and removal of construction debris.

• Training: Comprehensive training for local Embassy staff on operation, troubleshooting, and preventative maintenance of the new system.

• Gates must operate within designated safety standards (UL 325 and ASTM 2200).

• Work must be verified by US Embassy COR.

• Installation, testing, and training must be completed within 60 calendar days from the Notice to Proceed (NTP).

• Work schedule: Monday through Saturday, 8:00 am - 5:00 pm.

• Location: U.S. Embassy Addis Ababa, Ethiopia.

• Contractor Responsibilities: Provide all labor, tools, equipment, supervision, and materials.

• Tools & Equipment: Must include cranes, forklifts, rigging equipment, and safety gear.

• Personnel: Must provide certified and experienced technicians familiar with high-security industrial gate systems.

• Safety Compliance: Strict adherence to safety guidelines, including certified operators for heavy equipment.

• Security Clearance: All personnel must obtain security access to the U.S. Embassy compound.

• Installation and commissioning of 4 HySecurity operators.

• O & M training session completion report for local staff.

• As-built drawings/wiring diagrams.

• Operation and Maintenance manuals.

• Trip completion report, spare part and service contract recommendation.

Solicitation / RFP / RFQ

This document is an Invitation to Bid (RFQ_PR15869820) from the U.S. Embassy in Addis Ababa, Ethiopia, for the replacement of four HySecurity gate operators. The procurement is based on an attached detailed Statement of Work (SOW).

• Replacement of four HySecurity gate operators as per the attached SOW.

• DBA Insurance.

• Not explicitly stated, but implies a contract for services.

• Proposals must be submitted electronically in two separate files: financial and technical.

• Both files must be signed and stamped on each page as "FINANCIAL DOCUMENT" and "TECHNICAL DOCUMENT" respectively.

• Bidders must have a Unique Entity Identifier (UEI) number and be registered on SAM.gov. The UEI number should be included on the price offer.

• A filled-out and signed NDAA form (attached) must be provided.

• Questions regarding the request should be directed to addisgsoprocurement@state.gov, attn Seble Tadesse, referencing RFQ # PR15869820 in the subject line.

• Quotations are due by May 15, 2026, at 11:00 a.m. Addis Ababa time.

• Interested and eligible bidders must have renewed their license for the year 2026.

• The U.S. Embassy Addis Ababa reserves the right to accept or reject any or all bids.

Form / Attachment / Pricing Sheet

This document, "Express NDAA Certification," is an attachment to a SAM.gov opportunity. It requires offerors to provide representations regarding their use of Covered Telecommunications Equipment and Services, in compliance with Public Law 115-232 (John S. McCain National Defense Authorization Act for Fiscal Year 2019).

• Directions for the Merchant: Outlines a four-step process for completing the representation, including reading FAR provisions, answering questions, filling out the representation, and returning the form.
• FAR Clause 52.204-26: Requires offerors to represent whether they provide covered telecommunications equipment or services to the Government and whether they use such equipment or services after conducting a reasonable inquiry.
• FAR Clause 52.204-24: Requires offerors to represent whether they will provide covered telecommunications equipment or services to the Government and whether they use such equipment or services.
• Representation Fields: Includes checkboxes for "does" or "does not" for both providing and using covered telecommunications equipment/services.
• Merchant Information: Requires the Merchant Name, Authorized Representative's Typed Name, Signature, and Date.

Bidders must carefully review and complete this certification accurately. Failure to provide the required representations may impact their ability to be considered for the opportunity. The document references the System for Award Management (SAM.gov) for checking excluded parties and directs bidders to specific FAR clauses for detailed definitions and requirements.