Replacement of R22 HVAC system in server room
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bangkok is soliciting quotes for the replacement of the R22 HVAC system in the server room on the 3rd Floor of the GPF Building in Bangkok, Thailand. This is a firm-fixed-price contract intended for the lowest priced, acceptable, and responsible offeror. A mandatory site visit is scheduled for February 11, 2026, and quotations are due by February 26, 2026, at 4:00 PM (Bangkok time).
Scope of Work
The project involves the complete replacement of existing R22 HVAC systems with new, efficient, and environmentally friendly units. Key tasks include:
- Safe removal and disposal of current R22 HVAC systems and associated equipment.
- Installation of new HVAC systems, each with a cooling capacity of at least 24,000 BTU/HR.
- Installation of new electrical equipment and controls.
- Relocation of CDU-01 to a low-level position to prevent water damage.
- Ensuring compatibility of new systems with existing infrastructure.
- Maintaining operational status of one unit while the other is being replaced.
- Manufacturer testing, commissioning, and restoration of working areas.
- Provision of commissioning reports, training, and comprehensive documentation (drawings, operation manuals, maintenance schedules, spare parts, warranty information).
- Compliance with Thailand building codes and environmental regulations, including proper decommissioning and disposal of R22 refrigerant.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Duration: 30 calendar days, with work to be completed within four weekends (weekends and holidays only).
- Tentative Start Date: March 9, 2026
- Warranty: One-year warranty on materials and workmanship, including onsite repairs.
- Magnitude: Anticipated to be less than $25,000.
- Set-Aside: None specified.
- Quotations Due: February 26, 2026, by 4:00 PM (Bangkok time).
- Published: February 2, 2026.
Submission & Evaluation
Quotations must be submitted electronically in English to Pinlaorp@state.gov. The subject line must be: "Quotation Enclosed-RFQ#19TH2026Q0012 Replacement of R22 HVAC system in server room at 3rd Floor, GPF Building". Accepted file formats are MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf), with a file size limit of 30MB per email. Evaluation will be based on the lowest priced, acceptable, responsible quoter. The government reserves the right to award without discussions.
Eligibility & Notes
Offerors must be registered in the System for Award Management (SAM) at SAM.gov prior to submission. Failure to register may deem the offer non-responsible. Offerors must be technically qualified, financially responsible, have an established business in Thailand (or plan to establish one within 30 days of award), and be proficient in English. A mandatory site visit is scheduled for February 11, 2026, at 09:30 AM at the GPF Building. Personnel attending must be registered by February 9, 2026, before noon, by emailing Pinlaorp@state.gov. Required submission components include SF-18, Section A (Pricing), Section L (Representations and Certifications), additional information from Section J, and proof of SAM registration.