Request for A-E Qualifications (SF 330s) - VISN 16 Facility Condition Assessment -- C213

Questions & Answers / Clarifications

This document provides responses to Requests for Information (RFIs) regarding the Request for SF 330s (Qualifications) for VISN 16 FCA opportunity.

• SDVOSB Certification: The entire team does not need to be SDVOSB certified. However, compliance with VAAR 852.219-73 is required, and having more than just the prime consultant as SDVOSB may lead to a more favorable evaluation.
• Past Performance Questionnaire (PPQ): PPQs from other agencies can be used if they clearly identify the contract, task order number, and a point of contact. If not, the provided SF 330 PPQ must be used. PPQs from non-government clients are acceptable.
• SF 330 Formatting: The font size of the SF 330 form itself is not evaluated. Responses must be at least Times New Roman 12-point font, clearly legible, and in a readable PDF format. Arial is acceptable if similar to Times New Roman.
• Subconsultant Projects: Projects from subconsultants can be included in Section F of the SF 330, but may not be evaluated as favorably as projects from the proposing firm.
• Anticipated Award Date: The tentative new anticipated award date is February 2026, as the schedule is being revised.
• REVIT Models: VA-CFM does not use REVIT or any BIM tools for Facility Condition Assessments (FCAs).
• Letters of Recommendation: These are not accepted in lieu of CPARS assessments or PPQs.
• FCA Manual: The database/FCA manual is not required for qualifications submission and will be made available to the awarded contractor.

Clarifies submission requirements for SF 330s, particularly regarding team composition, past performance documentation, and formatting. The anticipated award date has been updated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform an independent Facility Condition Assessment (FCA) for the Department of Veterans Affairs (VA) capital asset portfolio within Continental District VISN 16. The assessment aims to gather essential data on the technical and physical conditions of VA Medical Centers (VAMCs) and Veterans Benefits Administration (VBA) Regional Offices.

• Conduct tours, interviews, inspections, and research at specified VA Medical Centers and VBA Regional Offices.

• Assess approximately 10,638,554 gross square feet across approximately 285 buildings.

• The FCA shall cover the following sites: Alexandria, LA; Biloxi, MS; Fayetteville, AR; Houston, TX; Jackson, MS; Little Rock, AR; N. Little Rock, AR; New Orleans, LA; Shreveport, LA.

• Provide a field team including specialists such as Architects, Electrical Engineers, Mechanical Engineers, Elevator/Transport Specialists, Structural Engineers, and Cost Estimators.

• Gather information from site inspections and review documentation including original design documents, seismic studies, Joint Commission (JC) Statement of Conditions, asbestos reports, and project histories.

• Update the existing FCA database with current conditions, including remaining useful life and condition grades.

• Develop new and update existing correction costs for deficiencies graded "D" or "F", including market conditions, direct impact costs, and exclusions.

• Incorporate FEMA P-154 for seismic hazard assessments.

• The contractor shall provide an independent and consistent assessment.

• Condition grades (A, B, C, D, & F) shall be updated to align with current remaining life and/or condition.

• Narrative descriptions shall be updated to represent current conditions.

• Correction costs shall be estimated using industry-recognized sources and include line-item breakdowns.

• Risk factors and cost factors shall be applied to estimate complexity and risk of unforeseen conditions.

• A TOP-TEN list of highest priority deficiencies for each VAMC and VARO will be included in the final report.

• The total work for this requirement is to be completed by 480 calendar days after Notice to Proceed (NTP).

• Site visits will occur at various VA Medical Centers and VBA Regional Offices within Continental District VISN 16.

• Contractor must obtain Virtual Private Network (VPN) and/or Citrix Access Gateway (CAG) access to VA's CAI database, which may take up to three months.

• Coordination with COR, CAM, and facility staff is required for scheduling and information gathering.

• Adherence to specific methodologies outlined in FCA 101 for estimating correction costs.

• Structural and seismic requirements must be incorporated, with specific attention to facilities in Moderate and High Seismicity areas.

• Deliverables include a Draft FCA (Pending Report) and a Final FCA Update Report (hardcopy and electronic).

• Bi-weekly conference calls with the COR to discuss progress, schedule, and challenges.

• The contractor is responsible for all costs associated with the contract, with no reimbursable costs beyond the fee proposal total.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate an Offeror's past performance on a contract. The U.S. Department of Veterans Affairs (VA) Office of Construction & Facilities Management (CFM) uses this form when considering an Offeror for award of a Facility Condition Assessment (FCA) contract. The completed questionnaire is to be returned to the Offeror for incorporation into their SF330 submission.

Section 1: Contractor Information - To be completed by the Offeror, including:

• Name of Offeror being evaluated
• Address, Point of Contact, Phone, Email
• Work performed as (prime/subcontractor), percentage of work
• Contract details (title, number, type, location, award date, acceptance dates, prices)
• Project description and relevance to the current submission

Section 2: Evaluator Information - To be completed by the Client/Evaluator, including:

• Evaluator's name, position, address, phone, email
• Description of the evaluator's role in the project
• Adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) and comments for:
  • Quality
  • Schedule/Timeliness of Performance
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Overall summary rating (Would you hire/work with this firm again?)

Bidders must provide this form to their clients to complete and return. The completed PPQ will be incorporated into the SF330 submission. This document helps the government assess the Offeror's ability to perform the required work based on past performance. Bidders should ensure their clients understand the evaluation criteria and provide thorough feedback.

Request for Qualifications (SF 330)

This document is a Request for Standard Form (SF) 330, Architect-Engineer Qualifications Packages, not a Request for Proposal (RFP). The Department of Veterans Affairs (VA) Office of Construction and Facilities Management (CFM) Central Region is seeking A/E services for a Facility Condition Assessment (FCA) for Veterans Integrated Service Network 16 (VISN 16) and associated VBA Regional Offices. The FCA will involve visual inspection of facilities to gather data on their technical and physical conditions, resulting in a report detailing identified corrective actions.

• Perform an independent facility condition assessment.

• Conduct tours, interviews, inspections, and research at specified VA Medical Centers and VBA Regional Offices.

• The assessment covers approximately 10.6 million gross square feet across roughly 285 buildings.

• A multi-disciplinary team is required.

• Deliverable: A report detailing identified corrective actions.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 480 Calendar Days after Notice to Proceed.

• Offerors must submit SF 330 qualifications packages.

• Evaluation will be based on demonstrated competence and qualifications.

• Selection Criteria include: Specialized Experience and Technical Competence, Professional Qualifications/Team Qualifications, Schedule and Capacity, Past Performance, Location in Geographical Area and Knowledge of Locality, and Use of SDVOSBs/VOSBs/Small Businesses.

• The highest rated firm will be selected to receive the solicitation and engage in negotiations for a Fee Proposal (RFP).

• Submission Deadline: September 5, 2025, by 3:00 PM ET.

• Questions Deadline: August 18, 2025 (submit via email).

• 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Firms must be registered as an SDVOSB with the Small Business Administration at the time of SF 330 submission, award, and contract issuance.

• Firms must be registered in the System for Award Management (SAM).

• Prime firms must meet the small business size standard for NAICS Code 541330.

• No solicitation package will be issued via SAM.gov initially; only the selected firm will receive it.

• The government will not pay or reimburse costs associated with responding.

• SF 330 submissions have specific page limitations and formatting requirements.