Solicitation Notice for Coca Cola Cans and Bottles support for DLA Troop Support to military customers in Connecticut (New London), New York (Fort Drum), and Rhode Island (North Kingstown)

Form / Attachment / Pricing Sheet

This document, "Attachment 4 STORES GUIDE.pdf", is a user guide for the STORES Reconciliation Tool, specifically for Electronic Data Interchange (EDI) Vendor Users. It provides instructions on how to use the STORES Web application for reconciliation purposes.

• Login Procedures: Detailed steps for logging into STORES Web, including different paths for certificate-based and non-certificate logins, and requesting new accounts.
• Reconciliation of EDI Records: Instructions on reconciling mismatched invoices, receipts without invoices, and invoices without receipts.
• Order Confirmations and Fill Rate Maintenance: Guidance on managing order confirmations and entering fill rate information.
• Reporting: Information on how to view invoice data.
• Account Management: Procedures for resetting passwords, requesting account reactivation, and managing CAGE code assignments.
• System Updates: Notes on recent changes and updates to the STORES system, including those as of September 2024.
• Troubleshooting: Guidance on clearing browser history for Crystal Reports and general troubleshooting tips.
• Customer Assistance: Contact information for the STORES Help Desk for various regions.

This guide is essential for any vendor using or intending to use the STORES Web application for subsistence total order and receipt electronic system functions. It outlines the necessary steps for system access, data reconciliation, and reporting, which are critical for vendors interacting with the Defense Logistics Agency (DLA) for subsistence procurement.

Solicitation / RFP / RFQ

This solicitation is for a Simplified Indefinite-Delivery Contract (SIDC) to supply Canned and Bottled products to Department of War (DoW) customers in Rhode Island (North Kingstown), Connecticut (New London), and New York (Fort Drum). The government intends to award one contract to the responsible offeror whose quote is most advantageous, considering price and other factors, using a Lowest Price Technically Acceptable (LPTA) source selection process.

• Manufacture, bottle, and deliver a variety of Coca-Cola Canned and Bottled items.

• Maintain acceptable fill rates (minimum 97%), customer service levels, and product quality.

• Offerors must be current and functioning commercial manufacturers and distributors of Coca-Cola Canned and Bottled items. Third-party audits (sanitation inspection or certifying company audit) will be required to verify this.

• Products must be produced and manufactured in the United States (Berry Amendment).

• Contractors must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Contractors must be registered in the System for Award Management (SAM).

• Defense Biometric Identification System (DBIDS) enrollment or other security program enrollment may be required for base access.

• Contract Type: Simplified Indefinite-Delivery Contract (SIDC) with firm-fixed-price.

• Period of Performance: 48 months (two 24-month tiers), from July 19, 2026, through July 20, 2030.

• Estimated Dollar Value: Not to exceed $350,000.00 aggregate value.

• Pricing: Two separate pricing tiers, with firm-fixed prices for each tier.

• Offer Submission: Via DIBBS electronic upload or email to James.Barr@dla.mil and Lauren.Thaire@dla.mil by May 21, 2026, 3:00 PM EST. Facsimile offers are not authorized.

• Proposal Requirements: Must be signed and completed in its entirety. Offerors must propose on all items in the Schedule of Items for Group 1. Failure to do so may result in the proposal being deemed technically unacceptable.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection. Offers will be evaluated based on technical acceptability and evaluated aggregate price.

• Offer Acceptance Period: 90 days.

• This solicitation is issued as Other than Full and Open Competition.

• NAICS Code: 312111

• Size Standard: 1400

• The "Caution Notice" states that the content and structure of this solicitation are new, and offerors should read carefully before submitting.

• Attachment 1 contains the Schedule of Items.

• Attachment 2 contains the customer listing.

• Attachment 3 is the STORES EDI Manual.

• Attachment 4 is the STORES Recon Guide.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit data electronically to DLA Troop Support.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the mandatory testing procedures for each EDI transaction set before moving to production, including contact information for testing.
• Production Procedures: Details transmission schedules for catalog updates and purchase orders, as well as procedures for problem recovery during production.
• EDI Guidelines: Provides specific segment and element details for the 832 Catalog transaction set, including mandatory, conditional, and optional fields, and their definitions.
• Contact Information: Lists points of contact for EDI testing for various transaction sets.

This document is crucial for vendors who will be required to use Electronic Data Interchange (EDI) for transactions with DLA Troop Support. It outlines the technical specifications, testing requirements, and operational procedures necessary for successful electronic data exchange, impacting how vendors submit catalogs, receive purchase orders, and submit invoices.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Schedule of Items Soda RX012.xlsx", is a pricing sheet or schedule of items related to Solicitation SPE300-26-R-X012. It details the estimated quantities and provides fields for unit prices and total evaluated prices for various beverage items.

• Solicitation Reference: SPE300-26-R-X012 for Rhode Island, Connecticut, and New York troops.
• Contract Duration: 2-year estimates with a potential 48-month contract.
• Items: 8 distinct beverage items are listed, including various sodas (Coke Classic, Diet Coke, Sprite, Cherry Coke, Barq's Root Beer, Vanilla Coke, Fanta Orange) and Dasani Water.
• Quantities: Estimated quantities are provided in "C/S" (Cases).
• Pricing Tiers: Includes fields for "Tier 1 Price Per Case" and "Tier 2 Price Per Case", corresponding to two contract periods (July 19, 2026 - July 15, 2028, and July 16, 2028 - July 20, 2030).
• Evaluation: Fields for "Total Evaluated Price for Tier 1" and "Total Evaluated Price for Tier 2" are present, along with an "Evaluated Aggregate Total". All evaluated prices are currently listed as 0.0.

Bidders must use this attachment to provide their pricing for each listed item for both Tier 1 and Tier 2 periods. The "Total Evaluated" columns indicate how the government will assess pricing for evaluation purposes. This document is critical for preparing a responsive proposal and understanding the cost structure of the opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a customer listing for the "CT RI NY" region. It appears to be an attachment providing potential ordering points, shipping information, customer names, facility details, addresses, and service types relevant to the opportunity.

• Ordering Points: Identifies specific codes for ordering points (e.g., FB6391, N49399, NYARNG).
• Customer Information: Lists customer names (e.g., 143 AW SVF ANG, USS HARTFORD, WOC/SFC, NYARNG) and facility details.
• Locations: Provides addresses, cities, states (CT, RI, NY), and ZIP codes for various government facilities.
• Service Type: Indicates the service associated with each entry (e.g., AF for Air Force, NV for Navy, AR for Army).
• Contact Information: Includes email addresses for some entries, potentially for delivery instructions or points of contact.

This attachment provides a list of potential customer locations and associated details within Connecticut, Rhode Island, and New York. Bidders may use this information to understand the geographic distribution of potential end-users, delivery points, and the types of services required by different military branches in this region. This can be crucial for logistical planning, understanding service demands, and potentially tailoring proposals to specific customer needs.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an item listing with estimated quantities and pricing for beverages and water. It appears to be a pricing sheet or an itemized list of potential requirements.

• Stock Number: Unique identifier for each item.
• Description: Detailed description of the beverage or water product, including brand, type, size, and packaging.
• 1 year Est Qty: Estimated quantity for the first year.
• 2 year estimated qty: Estimated quantity for the second year.
• Sum of Extended Price: Calculated price based on estimated quantities and unit prices (for 1 year).

This attachment provides specific details on the types and quantities of beverages and water that may be procured. Bidders should review this list to understand the product requirements and potentially use this as a basis for preparing their pricing or quotes if this is a component of a larger solicitation.

Form / Attachment / Pricing Sheet

This document provides a customer listing for the opportunity, detailing various ordering points, shipping information, customer facilities, and contact details across different states (CT, NY, RI). It appears to be a reference list for potential delivery locations or points of contact.

• Ordering Point: Identifies specific ordering points (e.g., FB6391, N49399, NYARNG).
• Ship To: Specifies the shipping destination or facility.
• Customer Name & Facility: Names of the customer entities and their specific facilities.
• Address Information: Full street addresses, cities, states, and ZIP codes.
• Country: Primarily 'US'.
• Service: Indicates the branch of service (e.g., AF for Air Force, NV for Navy, AR for Army).
• Delivery Instructions/Contact: Provides email addresses or phone numbers for delivery coordination or points of contact.

This attachment is crucial for bidders to understand the geographical distribution and specific locations where services or products may need to be delivered or where customer interactions will occur. It can inform logistical planning, resource allocation, and understanding of the customer base across Connecticut, New York, and Rhode Island.

Market Research Survey

This document is a market research survey conducted by the Government to gather information for a potential long-term contract to supply Coca-Cola Cans and Bottles to military customers in Connecticut (New London), New York (Fort Drum), and Rhode Island (North Kingstown). The anticipated contract period of performance is 48 months with a maximum value of $350,000.

• Product: Coca-Cola Cans and Bottles
• Customer Locations: Connecticut (New London), New York (Fort Drum), Rhode Island (North Kingstown)
• Contract Duration: 48 months
• Estimated Value: $350,000
• Point of Contact for Questions: Lauren Thaire (Lauren.Thaire@dla.mil) and James Barr (James.Barr@dla.mil)
• Response Deadline: April 03, 2026, at 3:00 pm Eastern Standard Time.

Vendors are asked to provide information on:

• Interest in supplying the specified locations.

• Ability to service all or specific listed customers.

• Minimum dollar delivery requirement.

• Current manufacturing capabilities for Coca-Cola products.

• Past experience with the Federal Government.

• Registration status in SAM.gov and DIBBS.

• Business size (Small or Large).

• Feedback on the proposed zone layout and feasibility.

• Potential subcontracting needs and areas.

• Company capabilities.

• Percentage of subcontracting to Small Business bottlers.

• Proposed vendors must have internet access and comply with inspection/audit findings.

• If indicating a Place of Performance not under offeror's control, documentation of an agreement is required.

• Vendors must be able to interface with the Subsistence Total Order & Receipt Electronic System (STORES) and support specific EDI transactions (810, 820, 832, 850, 861, 997).

• Unit prices must be formatted to two decimal places.

• Vendors must use Government item descriptions on catalogs, invoices, and delivery tickets.

• Alternate ordering methods must be provided if STORES is not operational.