Solicitation Notice for Fresh Bread & Bakery Products support for DLA Troop Support to military customers in Texas and Oklahoma, USA.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Quantity Contract (IQC) to supply Fresh Bread & Bakery products to Department of War (DoW) customers in the Texas and Oklahoma Zones. The contract will be for a period of 36 months (3 years), divided into two tiers: a 24-month Tier 1 and a 12-month Tier 2. The government is seeking offers from firms that currently possess the physical, logistical, and financial resources to serve as a commercial distributor of bread and bakery items. Offers must be technically acceptable and have the lowest aggregate evaluated price.

• Supply a variety of fresh bread and bakery items.

• Maintain acceptable fill rates (minimum 97%), customer service levels, and product quality.

• Source, purchase, store, and deliver products to DoW customers.

• Maintain electronic catalogs (STORES) with item details and pricing.

• Comply with the Berry Amendment (DFARS 252.225-7012), requiring food items to be produced and manufactured in the United States.

• Ensure products are stored and delivered at appropriate temperatures.

• Adhere to specific packaging, packing, and labeling requirements.

• Meet inspection and acceptance criteria at destination.

• Accept returns under specified conditions.

• Submit invoices electronically via EDI transaction set 810.

• Maintain a quality program covering product acquisition, warehousing, and distribution.

• Develop and maintain a sanitation program and stored product pest management program.

• Comply with all applicable laws and regulations regarding export-controlled items.

• Contract Type: Indefinite Quantity Contract (IQC), fixed price.

• Period of Performance: 36 months (3 years) total, divided into a 24-month Tier 1 and a 12-month Tier 2.

• Estimated Dollar Value:

  • Group 1 (Texas Troops): $3,000,000.00 (Tier 1), $4,500,000.00 (3-Year Total)
  • Group 2 (Oklahoma Troops): $2,800,000.00 (Tier 1), $4,200,000.00 (3-Year Total)
  • Total: $5,800,000.00 (Tier 1), $8,700,000.00 (3-Year Total)

• Guaranteed Minimum (12 Months):

  • Group 1: $150,000.00
  • Group 2: $140,000.00
  • Total: $290,000.00

• Contract Maximum (300%):

  • Group 1: $13,500,000.00
  • Group 2: $12,600,000.00
  • Total: $26,100,000.00

• Source Selection Process: Lowest Price Technically Acceptable (LPTA).

• Offer Submission Methods: DIBBS electronic upload or email.

• Offer Due Date: May 11, 2026, 3:00 PM Eastern Standard Time.

• Proposal Requirements: Signed solicitation, all attachments (including Schedule of Items with proposed prices), AIB documents, and wholesale price list/catalog price schedule.

• Pricing: Must be submitted for all items in the Schedule of Items and formatted to two decimal places. Prices will be evaluated on an aggregate basis.

• Period for Acceptance: 180 days.

• Solicitation is issued as unrestricted with HUBZone evaluation preference.

• NAICS Code: 311812 (Bakeries), Size Standard: 1000 employees.

• Offerors must be current and functioning commercial distributors of bread and bakery items.

• Required to support all customers in the Group for which an offer is made.

• Offerors must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Registration in the System for Award Management (SAM) is required.

• Specific security requirements (e.g., DBIDS, PKI certificates) may apply for base access.

• Offerors must complete and submit the "Contractor Code of Business Ethics and Conduct" and "Rapid Gate, Defense Biometric Identification System (DBIDS) Requirement and/or Other Security Programs" sections.

• Several FAR and DFARS clauses are noted as obsolete or superseded due to the "Revolutionary FAR Overhaul" and should be disregarded.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit catalog, purchase order, and invoice data electronically to DLA Troop Support.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the mandatory testing procedures for each transaction set before moving to production, including required contacts and timelines.
• Production Procedures: Details transmission schedules for catalog updates and how purchase orders are generated and transmitted.
• EDI Guidelines: Provides specific segment and element details for the 832 Catalog transaction set, including mandatory and conditional fields, and contact information for testing.
• Contact Information: Lists points of contact for EDI testing for various transaction sets (832, 850, 810).

This document is critical for any vendor intending to conduct business with DLA Troop Support via the STORES system. It outlines the technical requirements for electronic data exchange, the testing process that must be successfully completed, and the specific data elements required for catalog submissions, purchase orders, and invoices. Understanding these guidelines is essential for successful integration and order processing.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Schedule.xlsx", provides a detailed breakdown of delivery locations and associated customer information for the opportunity. It is intended to inform potential bidders about the specific sites where services or goods will be delivered.

• Sheet: Group 1 - Texas Customers: Lists various ordering points, ship-to locations, customer names, facility details, addresses, cities, states (all TX), ZIP codes, countries (US), service types (CG, OT, AF, AR), and delivery instructions. This section includes specific contact information for many delivery points.
• Sheet: Group 2 - Oklahoma Customers: Lists similar delivery information for Oklahoma locations, including ordering points, ship-to details, customer names, facility information, addresses, cities (all OK), ZIP codes, countries (US), and service types (AF, AR). Delivery instructions are also provided for some locations.

This attachment is crucial for bidders to understand the logistical requirements of the opportunity. It details the geographic spread and specific delivery points within Texas and Oklahoma, including contact persons and special instructions. This information is vital for estimating delivery costs, planning logistics, and ensuring compliance with delivery requirements.

Form / Attachment / Pricing Sheet

This document is a "Market Fresh Item Request Form" (Attachment 2) used to request new items for procurement. It requires detailed information about the item to facilitate cataloging and potential procurement.

• Item Identification: Name, description, vendor unit of measure, case weight, individual package type and weight.
• Product Characteristics: Form (liquid, powder, etc.), processing method (raw, cooked, etc.), refrigeration requirements, shelf stability (fresh/frozen/chilled).
• Nutritional Information: Fat content (regular, reduced, low, non-fat) with specific percentage if applicable, product grade, juice/drink percentage, concentration, and sweetness level (sweetened, no-additional sugar, sugar-free with sweetener type).
• Additional Features: Any other relevant product features (e.g., lactose-free, requires water/milk, no bake).
• Clarifications: Specific guidance on terms like "light" and instructions to attach supporting documents like nutrition specifications and labels.

Bidders will need to use this form to provide comprehensive details for any new items they wish to propose for this opportunity. Accurate and complete information on this form is crucial for the government to evaluate and catalog the requested items. It directly impacts the proposal preparation by defining the required product specifications.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for bread and bakery items, divided into two groups: "Texas Troops" and "Oklahoma Troops." It outlines the specific items, stock numbers, descriptions, packaging details, and estimated quantities required for each group. Bidders are expected to provide pricing for two contract tiers.

• Item Details: Includes stock number, item name/description, product code, minimum package size, count per package, package size in ounces, and estimated pounds.
• Pricing Tiers: Requires pricing for "TIER 1 (October 11, 2026 - October 7, 2028)" and "TIER 2 (October 8, 2028 - October 6, 2029)". This includes "Price per PKG" and "Price per LBS" for both tiers.
• Aggregate Price & Lead Time: Columns are provided for aggregate price and lead time in hours.
• Pricing Instructions: Explicitly states that "Price per PKG" must be input to the hundredth place (two decimal places), with an example provided for rounding.
• Offeror Information: Fields for "Offeror's Name" and "CAGE Code" are included.

This sheet is critical for bidders to understand the specific bread and bakery products required, their packaging, estimated quantities, and the pricing structure for two contract tiers. Bidders must accurately complete the pricing columns according to the specified format to submit a compliant proposal.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for bread and bakery items, divided into two groups: "TX Troops" and "OK Troops." It outlines the specific items, packaging, estimated quantities, and pricing tiers for a potential contract.

• Item Details: Includes Stock Number, Item Name/Description, Product Code, Minimum PKG Size, Count per PKG, and PKG Size in OZ.
• Pricing Tiers: Provides columns for Tier 1 (October 11, 2026 - October 7, 2028) and Tier 2 (October 8, 2028 - October 6, 2029), with fields for Estimated LBS, Price per PKG, Price per LBS, and Total Price per LBS for each tier.
• Aggregate Pricing & Lead Time: Includes columns for Aggregate Price and Lead Time in Hours.
• Instructions: Emphasizes that all prices must be input to the hundredth place (two decimal places), with an example provided for rounding.
• Specific Items: Lists various types of bread (e.g., white, whole wheat, raisin, rye) and rolls (e.g., hamburger, hot dog, frankfurter), as well as bagels and English muffins.

This sheet is critical for bidders to understand the specific products required, the estimated quantities, and the pricing structure. Bidders must use this template to submit their pricing for each item across the two contract tiers. The "#DIV/0!" entries indicate that pricing and total values need to be calculated and filled in by the offeror. The lead time requirement is also a key factor for bidders to consider.

Market Research Survey

This document is a market research survey conducted by the Government to gather information for a potential long-term contract for supplying fresh bread and bakery products to Department of Defense (DoD) military customers in Texas and Oklahoma. The potential contract has a 36-month period of performance and a maximum value of $26,100,000.00.

• The survey seeks to understand vendor interest and capabilities for providing fresh bread and bakery services.

• Vendors are asked to provide details on their ability to service customers in Texas and Oklahoma.

• Questions cover minimum dollar delivery requirements, product lines, past government contracting experience, and business size.

• Vendors must confirm registration in SAM.gov and the Contracting Opportunities website (beta.SAM.gov) and DLA Internet Bid Board System (DIBBS).

• Responses, questions, and feedback should be emailed to Matthew Sacca (matthew.sacca@dla.mil) and Fabio Patino (fabio.patino@dla.mil).

• The deadline for submission is February 4, 2026.

• The document also outlines requirements for using the Subsistence Total Order & Receipt Electronic System (STORES) and specific EDI transactions (810, 820, 832, 850, 861, 997) that awardees must support.

• Vendors must have internet access and be able to send/receive electronic mail.

• Unit prices must be formatted to two decimal places.

• Vendors are required to use Government item descriptions for catalogs, invoices, and delivery tickets.

• Alternate ordering methods must be provided if STORES is unavailable.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Delivery Schedule.xlsx", provides a detailed breakdown of delivery locations and associated customer information for various government facilities. It is intended to inform potential bidders about the specific sites where services or goods may need to be delivered.

• Ordering Point: Identifies the ordering point for the delivery.
• Ship To: Specifies the shipping destination details.
• Customer Name & Facility: Names of the customer and the specific facility.
• Address: Full street address, city, state, and ZIP code for delivery.
• Country: Country of the delivery location.
• Service: Indicates the type of service associated with the delivery point (e.g., CG for Coast Guard, AF for Air Force, AR for Army).
• Delivery Instructions: Provides specific instructions for delivery, including contact persons and phone numbers where available.

This attachment is crucial for bidders to understand the logistical requirements of the opportunity. It outlines the geographic distribution of potential delivery points across Texas and Oklahoma, enabling bidders to assess their capability to service these locations, plan logistics, and potentially factor in transportation costs. The inclusion of specific contact information for delivery instructions is also vital for successful execution.