Amendment to Solicitation Notice for Fresh Milk and Dairy Products support for DoD Troops in the State of Montana

Form / Attachment / Pricing Sheet

This document is a revised Schedule of Items (SOI) for the solicitation SPE300-26-R-X004. It details the specific fluid milk and other dairy items required, along with estimated usage, units, and pricing columns for bidders to complete.

• Group 1: DoD Troops in the Montana Zone (Milk and Dairy).
• Item Categories: Fluid Milk Items (March 8, 2026 - March 17, 2029) and Other Dairy Items (Tier 1: March 8, 2026 - Sept 11, 2027; Tier 2: Sept 12, 2027 - March 17, 2029).
• Columns for Bidder Completion: Offerors must complete columns for CLINs (Contract Line Item Numbers) related to product code, wholesale price, and specific pricing for Fluid Milk (Fixed w/ EPA), Other Dairy Tier 1, and Other Dairy Tier 2.
• CLINs: Includes specific CLINs for low-fat milk, reduced-fat milk, chocolate milk, and sour cream.
• Estimated Usage: Provides estimated usage figures for different periods and item types.

This revised SOI is critical for bidders to understand the specific products, quantities, and contract periods. Bidders must accurately complete the pricing columns (J, K, L, M, N as specified) to submit a responsive proposal. The estimated usage figures will help bidders in their cost estimations and capacity planning.

Amendment / Modification

This amendment modifies Solicitation SPE30026RX004.

• Contract Dates and Tiers:

  • The Introduction section has been updated to reflect revised end dates for Tier 1 and Tier 2, and the overall contract period.
  • The Effective Period of Contract has been updated to reflect a new end date.
  • The Tiers section has been updated with revised start and end dates for Tier 1 and Tier 2.
  • The Ordering Clause (52.216-18) has been updated to extend the ordering period end date.

• Attachment 1:

  • "Attachment 1 - Schedule of Items" has been replaced with "Attachment 1 - Schedule of Items REVISED".
  • Specific contract dates within this attachment (cells C7, C8, and C9) have been updated.

• Statement of Work (SOW) Note:

  • A new note has been added to the SOW under section (4) regarding changes in the place(s) of performance.

• Solicitation Introduction (Page 8)

• Effective Period of Contract (Page 8)

• Tiers (Page 8)

• Ordering Clause (52.216-18) (Page 46)

• Attachment 1 - Schedule of Items

• Statement of Work (Section 4)

• The deadline for issuing task or delivery orders has been extended.

• Bidders should refer to the revised Attachment 1 for updated contract dates.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for an Indefinite Quantity Contract (IQC) for Fresh Milk and Dairy products to Department of Defense (DoD) customers in the Montana Zone. The contract will be awarded to the responsible offeror whose quote is most advantageous to the Government, considering price and other factors, using the Lowest Price Technically Acceptable (LPTA) source selection process.

• Supply a variety of fresh milk and dairy items.

• Maintain acceptable fill rates (minimum 97%) and customer service levels.

• Source, purchase, store, and deliver products.

• Maintain electronic catalogs (STORES) with product information and pricing.

• Comply with freshness requirements (e.g., minimum shelf life for various dairy products).

• Adhere to packaging, packing, and labeling standards.

• Ensure products are delivered in sanitary trucks with proper temperature control.

• Comply with the Buy American Act, mandating that all food items be produced and manufactured in the United States.

• Must have electronic commerce/electronic data interchange (EC/EDI) capabilities.

• Must be registered in the System for Award Management (SAM) database.

• Must comply with Defense Biometric Identification System (DBIDS) requirements or other security programs for base access.

• Contract Type: Indefinite Quantity Contract (IQC), fixed price.

• Period of Performance: Approximately 3 years, divided into two 18-month tiers.

  • Tier 1: March 19, 2026 - September 18, 2027
  • Tier 2: September 19, 2027 - March 17, 2029

• Estimated Value:

  • Tier 1 (18 months): $34,101.99
  • Total (3 years): $68,203.98

• Guaranteed Minimum: $2,273.47

• Maximum Value: $350,000.00

• Offer Due Date: February 11, 2026, 8:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email to specified points of contact.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Technical acceptability and pricing are key factors.

• Proposal Submission: Must include pricing for all items in the Schedule of Items (Attachment 1).

• This solicitation is issued as unrestricted with HUBZone evaluation preference under full and open competition procedures.

• NAICS Code: 311511 (Dairy Product Manufacturing)

• Size Standard: 1,150 employees

• Offerors must propose on all items in the Schedule of Items for each Group; failure to do so may result in exclusion from award consideration.

• Offerors must currently possess the physical, logistical, and financial resources to serve as a commercial distributor of milk and dairy items; subcontracting out the majority of aspects is not acceptable.

• A checklist is provided for offeror convenience, but offerors are responsible for reviewing the entire solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Schedule.xlsx", provides specific delivery locations and associated delivery days for the opportunity. Bidders should use this information to understand the logistical requirements for fulfilling orders.

• ORDERING_POINT: Identifies the ordering point.
• SHIPTO: Specifies the shipping destination.
• CUSTOMER_NAME: Name of the customer facility.
• CUSTOMER_FACILITY: Name of the specific facility.
• ADDRESS1, ADDRESS2: Street address for delivery.
• CUSTOMER_CITY, CUSTOMER_STATE, CUSTOMER_ZIP: Location details.
• COUNTRY: Country of delivery.
• SERVICE: Type of service (e.g., AF for Air Force).
• DELIVERY INSTRUCTIONS: Any specific instructions related to delivery timing.
• DAYS OF DELIVERY: The designated day(s) of the week for delivery.

This attachment is crucial for bidders to understand the delivery locations and the required delivery days for each location. It directly impacts logistical planning and the ability to meet contract requirements. Key delivery points include Montana Air National Guard in Great Falls, MT, and Malmstrom AFB, MT, with specific delivery days noted as Wednesday, Tuesday or Friday, and Tuesday thru Friday.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the SPE300-26-R-X004 opportunity, specifically for Group 1: DoD Troops in the Montana Zone (Milk and Dairy). It outlines the CLINs, item descriptions, estimated usage, units, and pricing requirements for fluid milk and other dairy items.

• Contract Line Item Numbers (CLINs): Specific identifiers for each item.
• Item Descriptions: Detailed names of fluid milk and dairy products (e.g., Low Fat Milk, Sour Cream).
• Container Sizes: Packaging details (e.g., Half Pint, 5 LB Container).
• Estimated Usage: Quantities for fluid milk and other dairy items over 18-month tiers.
• Pricing Columns: Fields for specifying wholesale price, fluid milk price (Fixed w/ EPA), and other dairy prices for Tier 1 and Tier 2.
• Product Codes: Codes to specify the exact product.
• Remarks: A section for additional notes.

Offerors are instructed to complete columns J, K, and L for CLINs #1-5, and columns J, K, M, and N for CLIN #6. The document includes example entries for fluid milk and other dairy products.

This attachment is crucial for bidders to understand the specific dairy and milk products required, their estimated quantities, and the pricing structure. Bidders must use this sheet to provide their pricing and product specifications as part of their proposal. The pricing is expected to be fixed with Economic Price Adjustment (EPA) for fluid milk.

Form / Attachment / Pricing Sheet

This document is a user guide for the STORES Reconciliation Tool, specifically for Electronic Data Interchange (EDI) Vendor Users. It provides instructions on how to log in, navigate the system, reconcile EDI records, manage order confirmations, maintain fill rates, generate reports, download changes, and manage messages and CAGE code assignments.

• Login Procedures: Details on logging in via certificate or non-certificate methods, including requesting new accounts and resetting passwords.
• Reconciliation: Instructions for reconciling EDI records, including handling mismatched invoices, receipts without invoices, and invoices without receipts.
• Order Confirmations: Guidance on viewing and confirming purchase orders.
• Fill Rate Maintenance: Procedures for entering short shipment information.
• Reports: Information on viewing invoice details.
• Download Changes: How to download invoice change reports.
• Messages & CAGE Codes: How to view messages and manage CAGE code assignments.

This guide is essential for any vendor using the STORES Web Reconciliation Tool for EDI transactions. It outlines the necessary steps for system access, data reconciliation, and managing order-related information, which are critical for accurate and timely processing of invoices and receipts. Understanding these procedures will help vendors ensure compliance and efficient interaction with the Defense Logistics Agency (DLA) Troop Support system.

Form / Attachment / Pricing Sheet

This document is the "Market Fresh Item Request Form" (Attachment 2). It is used to gather detailed information about specific food items being requested, likely for procurement or cataloging purposes. Bidders may need to complete this form to provide necessary product specifications.

• Contract Number
• CONUS or OCONUS designation
• Item name and description
• Vendor Unit of Measure (e.g., cs, bx, pg, lb)
• Case weight and count per case
• Individual package type and weight
• Form (e.g., liquid, powder)
• Processing details (e.g., raw, sliced, cooked)
• Refrigeration requirements and shelf stability (fresh/frozen/chilled)
• Fat content and specific fat percentage
• Product Grade and NAMP number (if known)
• Juice/Drink details (percentage of fruit juice, concentration, yield ratio)
• Suitability for beverage dispensers
• Sweetness level (sweetened, no-additional sugar, sugar-free with specific sweetener)
• Additional product features (e.g., lactose-free, requires water/milk, no bake)
• Clarification on descriptive terms like "light"

Bidders may be required to fill out this form to accurately describe the products they intend to supply. The detailed information requested will help the government evaluate product specifications, ensure compliance with requirements, and facilitate cataloging. Supporting documents like nutrition specifications and labels may also be required.

Other / Unclassified

This document is a market research survey conducted by the Government to gather information for the re-solicitation of Dairy Long Term Contracts for Fresh Milk and Dairy Products for DoD Troop customers in the Montana Zones. It includes estimated contract values for different performance periods (3-year and 5-year contracts) and references two attached Excel files: one with troop estimated usages and another with proposed delivery points.

This document is highly relevant to potential bidders interested in supplying Fresh Milk and Dairy Products to DoD Troop customers in the Montana Zones. It provides estimated contract values and outlines specific questions designed to gauge vendor interest, capabilities, and potential challenges. Responding to this survey will help vendors inform the government's procurement strategy and may influence the final solicitation. Key information for bidders includes:

• Estimated Contract Values:
  • 3-Year Max Contract Estimate: $170,509.95
  • 5-Year Maximum Contract Estimate: $284,183.25
• Key Questions: The survey asks about vendor interest in servicing all customers, preferred contract length (3 or 5 years), minimum delivery requirements, manufacturing capabilities, past government contracting experience, SAM.gov and PACA license status, business size, and feedback on zone layout and subcontracting needs.
• Response Deadline: Responses are due via email to Nicole Blake and Jennifer DeLange by January 12, 2026, at 8:00 PM Eastern Standard Time.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 1 Schedule of Items.xlsx". It appears to list specific food items, likely for procurement, with associated stock numbers, item descriptions, units of measure, and package sizes.

• Stock Number: Unique identifier for each item.
• Item Description: Details of the food product (e.g., "MILK, LOW FAT, CHL, 1% MILK FAT, 1/2 PT CO").
• UOM: Unit of Measure (e.g., "CO" for container, "CS" for case).
• Package Size: Quantity per unit or case.

This attachment provides a detailed schedule of items that may be part of the overall opportunity. Bidders should review this list to understand the specific products, quantities, and packaging requirements. This information is crucial for accurately preparing pricing, assessing logistical capabilities, and ensuring compliance with the solicitation's product specifications.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Delivery Schedule.xlsx", provides a detailed breakdown of delivery locations and associated requirements for the opportunity. It outlines specific ordering points, shipping destinations, customer facilities, and delivery instructions.

• Ordering Points & Ship-To Locations: Identifies specific codes (e.g., FT6261, FT9121, FT9122) for ordering and shipping.
• Customer Information: Details the customer name (e.g., MONTANA AIR NATIONAL GUARD, MAFFO MALMSTROM AFB, MT), facility, building, and address.
• Delivery Instructions: Specifies delivery timing relative to events (e.g., "Before Guard Drills") or general days of the week (e.g., "Wednesday", "Tuesday or Friday", "Tuesday thru Friday").
• Service: Indicates the service branch, primarily "AF" (Air Force).

This attachment is crucial for bidders to understand the logistical requirements of the opportunity. It specifies where and when deliveries must be made, which will impact resource planning, transportation logistics, and overall proposal costing. Bidders must carefully review these details to ensure they can meet the specified delivery schedules and locations.