Request for Information (RFI) / Vendor Day - Emergency Management System (EMS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA), under the Department of Health and Human Services, has issued a Request for Information (RFI) for a new, modernized Emergency Management System (EMS). This RFI is for market research purposes to identify potential sources for a Commercially Available off-the-shelf (COTS) solution. Responses are due by May 25, 2026, at 2:00 PM ET.
Purpose & Scope
The Office of Emergency Management (OER) seeks to replace its aging FDA Emergency Operations Network (EON) Incident Management System (IMS) with a modernized EMS. The new system will serve a diverse user base, managing both emergencies and day-to-day issues. Key requirements include an issue management model, strong search and reporting capabilities, extensive data collection, and flexibility for rapid feature deployment. The system must adhere to all FDA security and privacy standards. The scope of the new EMS is approximately 50% of the current EON IMS.
Key Requirements
The FDA is seeking a COTS EMS solution with the following mandatory salient characteristics:
- Real-time situational awareness and common operating picture.
- Incident tracking and status dashboards.
- Capability for producing reports (PDF, MS Excel, MS Word).
- Resource management and tracking.
- Internal coordination and information sharing (multi-agency capability desired).
- Customizable dashboards and workflows.
- GIS mapping integration.
- Data availability for FOIA requests.
- Communication options.
- Pre-built forms (e.g., Incident Command System (ICS) forms).
- Support for multi-agency/multi-location events.
Submission & Timeline
This RFI is for market research only and is not a solicitation. The government anticipates establishing a contract but is not obligated to pay for information received.
- Response Due: May 25, 2026, 2:00 PM ET
- Submission Method: Email responses to Brian Wodzisz (Brian.Wodzisz@fda.hhs.gov)
- Subject Line: "FDA-RFI-Emergency Management System (EMS)"
- Page Limit: Responses should not exceed 15 pages (excluding cover page).
- Vendor Day: The FDA plans to host a virtual Vendor Day for industry insight; participation is voluntary.
Eligibility & Notes
Small businesses are strongly encouraged to respond, with specific requirements listed for 8(a), Woman-Owned, HUBZone, and Service-Disabled Veteran Owned businesses. Companies must be registered in SAM.gov. Generic capability statements are insufficient; detailed responses are required. No individualized feedback will be provided. Requested information includes Capability Statements, Security & Privacy approaches, Relevant Experience, and Rough Order of Magnitude (ROM) Cost Information.