Request for Information / Sources Sought - Airshow Management
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Air Force District of Washington (AFDW) is conducting a Request for Information (RFI) / Sources Sought to identify industry capabilities for providing comprehensive, turnkey airshow planning, management, and execution services. This market research aims to understand best practices and qualified sources for a large-scale public airshow at a military installation within the National Capital Region. Responses are due by March 19, 2026.
Purpose & Scope
AFDW periodically hosts major airshows as a community outreach platform. This RFI seeks to explore the feasibility of partnering with an industry expert to manage these events, allowing military personnel to focus on primary duties. The objective is to gather information on capabilities, approaches, and cost structures for services ranging from initial concept development to post-event analysis. This information will help shape a potential future acquisition strategy and statement of work.
Requested Information
Interested parties must provide a capabilities statement addressing specific questions outlined in the attached document, limited to 15 pages. Key areas of inquiry include:
- Company Capabilities & Experience: History, experience with military installations, certifications, core competencies.
- Scope of Services & Technical Approach: Services offered, planning timelines, performer booking, site layout, logistics, marketing, access control.
- Staffing & Key Personnel: Proposed event management team, volunteer workforce management, subcontracting practices.
- Safety, Security & Compliance: Emergency response plans, FAA regulations, environmental compliance, security plans for military environments.
- Business & Cost Structure: Business models, revenue generation, insurance coverage, financial management practices.
Additionally, the first page of the response must include Company Name, Address, Website, UEI, CAGE Code, Primary Point of Contact, and Business Size/Socio-Economic Status.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Set-Aside: None specified (market research stage)
- Response Due: March 19, 2026, 5:00 PM ET
- Published: February 14, 2026
Submission Instructions
Responses must be submitted via email to the identified Points of Contact with the subject line: “Response to RFI for AFDW Airshow Planning Services.” Responses, including the capabilities statement and answers to RFI questions, should be in Adobe PDF format. Marketing materials are not requested.
Important Note
This is for market research only and is not a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB). The Government is not soliciting proposals, will not accept offers at this time, and will not pay for any information or administrative costs incurred. All information is voluntary and will be used for market research and acquisition planning purposes only.