REQUEST FOR INFORMATION – Test, Evaluation, Repair, Modification & Upgrade of Electronic Warfare Systems

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the government's requirements for the test, evaluation, repair, modification, and upgrade of Prime Mission Equipment (PME), Weapon Replaceable Assemblies (WRAs), Shop Replaceable Assemblies (SRAs), and components used in Electronic Warfare Systems. It also includes maintenance and repair of Government Furnished Equipment (GFE).

• Conduct test, evaluation, repair, modification, and upgrades of PME, SRAs, and components for Electronic Warfare Systems.

• Execute work via a phased approach, with Phase 1 assured and Phase 2 as an option.

• Items for repair include, but are not limited to, Radio Frequency (RF), Digital, and Analog assemblies; AC/DC Power Supplies; and RF Waveguide and Antenna Assemblies.

• Provide labor, materials, supplemental equipment, and facilities.

• Conduct maintenance and repair on GFE Test Equipment.

• Perform cable manufacturing as needed.

• Test and evaluate items up to the Beyond Economical Repair (BER) threshold, with specific procedures for exceeding it.

• Adhere to IPC-A-610J, IPC-7711/21D, and IPC-WHMA-A-620E standards.

• Bi-weekly Status Reports detailing effort status, PME asset status, average Turn-Around Time (TAT), and cost breakouts (Labor, Material, ODC).

• Monthly Status Meetings.

• Specific TAT for individual PME assets as cited in Appendix A.

• Quality system certified to ISO-9001:2015 or equivalent.

• Transition period at Naval Surface Warfare Center – Crane Division.

• Subsequent performance at the Contractor's facility(ies).

• Designate a Program Manager and Contracts Representative.

• Obtain parts through NSWC Crane Division Depot, DLA, or NAVSUP.

• Adhere to specific induction, notification, and reporting procedures for NFF, BER, and Obsolescence/DMSMS issues.

• Provide personnel with required qualifications, security clearances, licenses, certifications, and training (e.g., Electrostatic Discharge, HERO, IPC certifications).

• Comply with all safety, health, and environmental regulations (OSHA).

• Maintain a corporate safety plan.

• Obtain identification badges for access to Government facilities.

• Adhere to smoking regulations and information non-disclosure requirements.

• Government Furnished Property (GFP) and Government Furnished Equipment/Material (GFE/GFM) will be provided and managed according to specific directives and instructions.

Other / Unclassified

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Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a Government Property (GP) Inventory Report. It specifies the requirements for submitting this report as a quarterly deliverable under the contract.

• Data Item Number: A005
• Title: GOVERNMENT PROPERTY (GP) INVENTORY REPORT
• Subtitle: QUARTERLY REPORT
• Authority: DI-MGMT-80441D
• Contract Reference: SOW 4.2.1
• Frequency: Quarterly (every 3 months), following a baseline report.
• Distribution: Specific instructions for distributing confidential/classified and non-confidential/classified data are provided, including encrypted email and the DoD SAFE website for non-confidential data, and UPS/FedEx for confidential/classified data on CD-ROM.
• Remarks: Clarifies that any changes to the CDRL will be communicated by the Government Technical POC or COR. It also includes a detailed distribution statement for technical data, restricting its export.

This CDRL outlines a specific reporting requirement for government property. Bidders should note the frequency of reporting (quarterly), the content expected (inventory report), and the detailed distribution instructions. This information is crucial for understanding ongoing contract administration and compliance requirements related to property management.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required under a contract. It details the specific data items, their titles, and associated requirements for delivery.

• Data Item Number (DID): Identifies each specific data requirement (e.g., A006 for ACCIDENT/INCIDENT REPORT).
• Title of Data Item: Describes the nature of the data required (e.g., ACCIDENT/INCIDENT REPORT).
• Contract Reference: Links the data item to specific contract sections (e.g., SOW 6.1.5, 7.3.2).
• Authority: Specifies the basis for the data requirement (e.g., DI-MGMT-82188 NOT 1).
• Frequency and Submission: Details how often and when data items are to be submitted (e.g., within three business days of accident/incident).
• Distribution: Outlines how and where the data should be delivered, including options for encrypted email or posting to the DoD SAFE website for non-confidential data, and physical shipment for confidential/classified data.
• Remarks: Provides additional clarifying information, such as instructions for handling changes to the CDRL and export control warnings for technical data.

This CDRL is crucial for bidders to understand the specific reporting and data submission requirements associated with the contract. It clarifies the types of reports (like accident/incident reports), the format and delivery methods, and any special handling instructions for technical data. Bidders must review this to ensure they can meet all data deliverable obligations.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1 (February 2001), is a Contract Data Requirements List (CDRL). It specifies the technical data and documentation required from a contractor as part of a contract. This particular entry (Item A007) pertains to the "Contractor's Safety Plan."

• Data Item No.: A007
• Title: Contractor's Safety Plan
• Authority: DI-SAFT-82080 NOT 1
• Contract Reference: SOW 7.3
• Requiring Office: NSWC CRANE DIVISION
• Frequency: As required (ASREQ)
• Submission: First submission due by 03/03/2026, subsequent submissions as required.
• Distribution: Technical documents are marked with DISTRIBUTION STATEMENT D, indicating they are for DoD and DoD Contractors only, and are export-controlled. Specific distribution instructions and contact information for Naval Surface Warfare Center, Crane Division are provided.
• Data Deliverables: Non-confidential or unclassified data can be sent via encrypted email or posted to the DoD SAFE website. Confidential or classified data must be sent via UPS or FedEx on a Compact Disc - Recordable to a specified address at NSWC Crane Division.

This CDRL indicates that a Contractor's Safety Plan is a required deliverable under this contract. Bidders should note the specific requirements for submission, frequency, and distribution, as well as the handling procedures for different types of data. This information is crucial for understanding the contractual obligations related to safety documentation.

Form / Attachment / Pricing Sheet

This document provides an estimated labor mix for Offerors to reference when developing their proposals. Offerors have the flexibility to propose their own labor mix, but this estimate offers insight into the Government's expected distribution of skills.

• The document details estimated labor hours by category and location (Government site vs. Contractor site) across five years.
• Labor categories include ENGINEERING TECHNICIAN III, ENGINEERING TECHNICIAN V, MANAGER, PROGRAM/PROJECT II, and LOGISTICIAN II.
• Hours are broken down into Regular Hours (Reg. Hours) and Overtime Hours (OT Hours).
• The data is presented for two phases of work.

This labor mix estimate can assist bidders in understanding the skill sets and resource allocation anticipated for the effort. It serves as a benchmark for developing a cost-effective and efficient labor strategy within their proposals, while still allowing for Offeror flexibility.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data deliverables required under a contract. It outlines the specific data items, their titles, frequency of submission, and other relevant details for contractors.

• Data Item Number and Title: Identifies specific deliverables such as "MONTHLY STATUS REPORT" (A001).
• Contract Reference: Links data requirements to specific contract sections (e.g., SOW 3.1.1, 7.2, 7.2.1).
• Frequency and Submission Dates: Details how often data is due (e.g., monthly, every two weeks) and when the first submission is required.
• Distribution and Delivery Instructions: Specifies how and to whom data should be delivered, including options for encrypted email or the DoD SAFE website for non-confidential data, and physical shipment for confidential/classified data.
• Technical POC/COR: Identifies government points of contact for data item changes or approvals.
• Distribution Statement: Details restrictions on the dissemination of technical data.

This CDRL is crucial for potential bidders as it defines the reporting and data submission obligations that will be part of the contract. Understanding these requirements is essential for accurately estimating proposal costs and ensuring compliance if awarded the contract. It highlights the need for a robust reporting and data management capability.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data deliverables required under a contract. It outlines the technical reports and services associated with "WXS OFF-DEPOT REPAIR" for the "NSWC CRANE DIVISION".

• Data Item Number: A002
• Title: TECHNICAL REPORT - STUDY/SERVICES
• Subtitle: "WXS OFF-DEPOT REPAIR"
• Contract Reference: SOW 3.2.4, 3.2.5
• Distribution: Specifies distribution statements (e.g., "DISTRIBUTION STATEMENT D") and handling instructions for technical data, including export control restrictions.
• Delivery Requirements: Details submission frequency (ASREQ - As Required), first submission date (SEE BLK 16), and subsequent submission dates.
• Remarks (Block 16): Provides specific instructions for data deliverable submission, including encrypted email delivery to designated recipients (AL-01, AL-02) or posting to the DoD SAFE website for non-confidential/classified data. Confidential or classified data is to be shipped via UPS or FEDEX on a Compact Disc - Recordable to a specific address with email notification.

This CDRL is crucial for bidders to understand the specific reporting and service deliverables expected under the contract. It details how and to whom these deliverables must be submitted, including any special handling for confidential or classified information. Bidders must ensure their proposals account for the effort and costs associated with meeting these data requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for various data deliverables, including inspection reports, technical documents, and other data.

• Data Item Number (A003): TEST/INSPECTION REPORT
• Title: WXS OFF-SITE DEPOT REPAIR
• Contract/PR No.: N0016426RWS78
• Requiring Office: NSWC CRANE DIVISION
• Authority: DI-NDTI-80809B NOT 3
• Frequency: ASREQ (As Required)
• Submission: First submission date is "SEE BLK 16"; subsequent submissions are "SEE BLK 16".
• Distribution: Specific addressees and copy numbers are listed in Block 14.
• Remarks: Provides instructions for changes to the CDRL, distribution statement requirements for technical documents (including export control warnings), and details on how data deliverables should be submitted (encrypted email or DoD SAFE website for unclassified data, or physical media for confidential/classified data).

This CDRL details the specific data and reporting requirements that a contractor must fulfill. Bidders should review this document to understand the expected deliverables, submission methods, and any associated compliance or distribution requirements, particularly concerning technical data and inspection reports. It helps in assessing the full scope of contractual obligations beyond the primary service or product.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data deliverables required from the contractor. It outlines the "Government Furnished Material (GFM) by National Stock Number (NSN) - Baseline Report" as a specific data item.

• Data Item: A004, "GOVERNMENT FURNISHED MATERIAL (GFM) BY NATIONAL STOCK NUMBER (NSN)"
• Subtitle: BASELINE REPORT
• Contract Reference: SOW 4.2.1
• Frequency: ONE TIME
• Submission: Within 60 days of contract award.
• Distribution: Technical documents are marked with DISTRIBUTION STATEMENT D, indicating restrictions for export and requiring referral to Naval Surface Warfare Center, Crane Division for other requests. Export is restricted by the Arms Export Control Act and Export Control Reform Act of 2018.
• Delivery Method: Data deliverables that are not confidential or classified can be sent via encrypted email or posted to the DoD SAFE website. Confidential or classified data must be sent via UPS or FEDEX on a Compact Disc - Recordable, with email notification to specific points of contact.

This CDRL details a specific data deliverable (Baseline Report on GFM by NSN) required from the contractor. Bidders need to understand the content, submission deadline (within 60 days of award), and strict distribution/delivery requirements for this report, especially concerning its handling of potentially export-controlled technical data.

Solicitation / RFP / RFQ

This solicitation, N0016426RWS78, is for "Off-Site Depot Repairs of Airborne Electronic Attack Equipment" for the fiscal year 2024. The solicitation is issued by NSWC Crane, Warfare Center.

The document outlines various CLINs (Contract Line Item Numbers) for labor, materials, travel, and data, spanning multiple years and options. Specific requirements include:

• Labor: Various phases and years of labor are detailed, with pricing arrangements of Cost Plus Fixed Fee or Cost No Fee.

• Materials: Includes Phase 1, Year 1, Materials, with specific requirements noted in DFARS 252.211-7003.

• Travel: Includes Phase 1 and Phase 2 travel across multiple years, with specific reimbursement guidelines outlined.

• Data: Requirements for data submission are detailed, referencing the Contract Data Requirements List (DD Form 1423).

• Packaging and Marking: Specific requirements are detailed in Section D, including adherence to MIL-STD-129R and ASTM-D-3951-18.

• Inspection and Acceptance: Governed by Section E, including compliance with ASQ/ANSI/ISO 9001:2015 and specific NAVSEA clauses.

• Cybersecurity: Compliance with Cybersecurity Maturity Model Certification (CMMC) Level 2 requirements is mandatory.

• Contract Type: The Government contemplates award of a cost reimbursement, level of effort base and options contract.

• Period of Performance: Not explicitly stated in the provided sections, but CLINs suggest multi-year performance.

• Estimated Value: Not explicitly stated in the provided sections.

• Proposal Submission: Proposals must be submitted via email by the solicitation closing date and time (04:00 PM local time, 06 Apr 2026) to Wesley Ryan (wesley.l.ryan2.civ@us.navy.mil). Specific formatting requirements are detailed in Section L.

• Evaluation Criteria: Proposals will be evaluated based on the following factors, in order of importance: Technical (Factor 1), Past Performance (Factor 2), Cost Proposal (Factor 3), and Contract Documentation (Factor 4).

  • Factor 1 (Technical): Evaluated on Technical Approach and Management Approach.
  • Factor 2 (Past Performance): Evaluated on recency, relevancy, and quality of performance.
  • Factor 3 (Cost Proposal): Evaluated through a cost realism analysis.
  • Factor 4 (Contract Documentation): Evaluated on a pass/fail basis.

• Key Deadlines:

  • Proposal Submission Deadline: 06 Apr 2026, 04:00 PM local time.
  • Questions Deadline: Two (2) weeks after initial RFP posting.

• Small Business: Specific requirements for small business concerns are detailed, including NAICS code 811210 and a size standard of $34M. Offerors must demonstrate providing at least 10% of the total estimated amount to small business concerns.

• HUBZone: Notice of Price Evaluation Preference for HUBZone Small Business Concerns is included.

• Attachments: Numerous exhibits and attachments are listed, including Statements of Work, QASP, Past Performance References, Cost Proposal Spreadsheets, and DD254 (Contract Security Classification Specification).

• Government Furnished Property (GFP): Information regarding GFP is provided in Attachment 6.

• Hazardous Materials: Information on exposure to hazardous materials and appropriate protective measures is provided.

• Organizational Conflict of Interest (OCI): Offerors must identify and mitigate any potential OCI issues.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for a contract involving the repair, modification, and upgrade of Prime Mission Equipment (PME), specifically Weapon Replaceable Assemblies (WRAs) and Shop Replaceable Assemblies (SRAs), as well as components for Electronic Warfare Systems. It also includes maintenance and repair of Government Furnished Equipment (GFE). The objective is to ensure the contractor performs in accordance with the contract's performance objectives and that the Government receives the expected quality of services.

• The contractor will provide labor, materials, supplemental equipment, and facilities for the repair, modification, and upgrade of PME and WRAs/SRAs.

• This includes maintenance and repair of GFE.

• The contractor will also conduct cable manufacturing as needed.

• The SOW focuses on "what" services are required, not "how" they should be performed, emphasizing results over compliance.

• The QASP defines systematic methods for monitoring performance and identifying required documentation.

• It provides a means for evaluating contractor performance against standards identified in the SOW and the contractor's Quality Control Plan (QCP).

• Performance is assessed using the Contractor Performance Assessment Reporting System (CPARS).

• Key evaluation elements include Quality of Product or Service, Cost Control & Reporting, Schedule & Timeliness, Management/Business Relations (Problem Resolution, Responsiveness, Communication), Regulatory Compliance, Combating Trafficking in Persons, Staffing, and Other Direct Costs (ODC).

• A "Satisfactory" rating is required for each major element to meet performance levels.

• Not explicitly detailed in this excerpt, but the QASP schedule indicates evaluations occur throughout the contract period, with initial evaluations by month ten.

• The contractor is responsible for the quality of all work performed and must implement their own QCP.

• The contractor will develop and implement a performance management system to assess and report performance.

• Government personnel (PCO, COR, Contract Specialist, SME) are involved in monitoring and evaluating performance.

• Communication between the contractor and Government is expected to be professional, effective, and timely.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Past Performance References with Narrative," is a form provided by the government for bidders to detail their recent and relevant past performance. It is intended to be completed in response to the solicitation.

• Past Performance Data Table: Requires information on the performing contractor/division, CAGE Code/UEID, customer/program name, contract/task order number, and period of performance.
• Customer Points of Contact (POC): Requires contact details for at least one POC.
• Program Manager (PM), Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR), and Task Monitor: Fields for relevant government personnel.
• Contract Information: Details on contract type (e.g., Firm-Fixed-Price, Time-and-Materials, Cost-Reimbursement) and financial information (total value at award, executed value at completion, or estimated value to complete).
• Contracting Effort Narrative: A section for a descriptive narrative of the contract or task order.

Bidders must complete this form to provide evidence of their past performance, which is a critical factor in the evaluation of proposals. The information submitted will help the government assess the bidder's capability to successfully perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed pricing and cost breakdown templates for potential bidders. It is intended to guide offerors in structuring their cost proposals, particularly for labor, subcontractors, and other direct costs.

• Labor Cost Summary Sheet: Requires breakdown of prime contractor direct and indirect labor costs, subcontractor proposed costs and fees, pass-through analysis, and fee calculations. It also includes sections for surge and special studies CLINs, and other direct costs (ODCs).
• Labor Rates Sheet: A template for listing labor categories, employee names (if applicable), total burdened rates, hours, and annual salaries.
• Overtime Sheets: Templates for detailing proposed overtime costs and overtime premium breakdowns for both prime and subcontractors across multiple contract years.

Bidders must use these templates to format their cost proposals accurately. The structure provided dictates how labor, subcontractor, overtime, and other direct costs should be presented, including specific calculations for fees, pass-through amounts, and escalation rates. Adherence to this format is crucial for proposal compliance and evaluation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended for bidders to detail their subcontractor labor costs. It serves as a template for presenting a comprehensive breakdown of labor expenses, including direct and indirect costs, fees, and other direct costs (ODCs).

• Labor Cost Summary Sheet: Requires detailed breakdown of direct labor (hours, rates, escalation), indirect labor (fringe, overhead, G&A), subcontractor fees, and ODCs (travel, material). It also includes sections for surge and special studies CLINs.
• Labor Rates Sheet: Allows for listing of employee names, labor categories, direct labor rates, total burdened rates, and estimated hours.
• Overtime Sheets: Separate sheets for summarizing total proposed overtime costs by year and for breaking down overtime premiums by prime and subcontractor.

Bidders must use this spreadsheet to provide a detailed and structured cost proposal for subcontractor labor. Accurate completion is crucial for the government's evaluation of the overall cost-effectiveness and feasibility of the proposed approach. The format dictates how labor costs, including escalation and overtime, must be presented.