Request for Proposal PR432386 RPF Telemanipulators

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," requires offerors to provide specific certifications and representations related to their business status, compliance with federal regulations, and potential conflicts of interest. It is a mandatory component for potential bidders to complete and submit as part of their offer.

• Type of Organization: Offeror must specify their organizational structure.
• Export Control: Certifications regarding Trigger List Items, Military/Space Items, and Dual Use Items.
• Buy American Act: Representations concerning domestic vs. foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications and Video Surveillance Services/Equipment: Representations concerning compliance with Section 889 of the NDAA.
• Conflict of Interest: Disclosure of any potential organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program: Acknowledgment and agreement to comply with ECP and DPO processes.
• Business Size Certification: Self-certification of business size (Small Business, VOSB, SDVOSB, 8(a), SDB, WOSB, HUBZone).

Completion of this form is essential for bid eligibility. It requires bidders to attest to their compliance with various federal regulations and to disclose critical business information. Failure to accurately complete and submit these representations and certifications may impact the evaluation of the offer or lead to disqualification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the technical and procurement requirements for two telemanipulators to be used in the Oak Ridge National Laboratory (ORNL) Modular Hot Cell - Test Article (MHC-TA).

• Procurement of two telemanipulators.

• Evaluation of two design options: a three-piece design and a one-piece design, based on functionality and cost.

• Detailed requirements for installation, dimensions, electrical power, and general telemanipulator specifications.

• Tongs: Capable of lifting 10 lb. dynamic and static loads, with a minimum opening of 3.5" and a gripping force of at least 30 lb.

• Friction: Maximum linear friction not to exceed 2.0 lb (Z-axis). Maximum rotational friction: 7.0 lb-in (Roll), 5.0 lb-in (Pitch), 5.0 lb-in (Twist).

• Rigidity: Maximum rotational deflection not to exceed 5.0 degrees (Roll, Pitch, Twist) under a 20 lb load at maximum distance.

• Not explicitly stated, but implied for use within the Oak Ridge National Laboratory (ORNL) Modular Hot Cell.

• Materials: Exposed remote end parts to be aluminum or stainless steel.

• Radiation Resistance: Lubricated components on the remote side must use radiation-resistant lubricant (minimum 100 mega-rads).

• Safety: Motion locks with tamper lock option required. Electrically controlled motion locks are preferred.

• Interchangeability: For 3-piece designs, remote arm and thru-tube portions must be interchangeable with similar models. Operator arm must also be interchangeable.

• Electrical Components: Must be listed by a Nationally Recognized Testing Laboratory (NRTL).

• Quality Assurance: Offeror must have an established QA program compliant with NQA-1. QA Manual/Plan required. Seller must ensure quality through compliance with specifications and drawings. ORNL reserves the right to audit QA programs and inspect assembly.

Form / Attachment / Pricing Sheet

This document, Exhibit 2, titled "REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE," is a representation form for offerors to complete regarding the delivery of technical data or computer software. It outlines the government's known delivery requirements and the offeror's obligations concerning limited rights data and restricted computer software.

• Offeror Representation: Bidders must indicate whether any data proposed for fulfilling data delivery requirements qualifies as limited rights data or restricted computer software.
• Data Delivery Options: If data qualifies as limited rights data or restricted computer software, the offeror must specify if such data will be delivered or if form, fit, and function data (FFFD) will be delivered instead.
• Identification: A section is provided for offerors to identify and describe any data qualifying as limited rights data or restricted computer software.
• Disclaimer: The document states that the offeror's identification of such data is not determinative of its status if a subcontract is awarded.
• Signature Block: Includes fields for Offeror, Signature, Printed Name, Title, and Date.

This form requires bidders to make specific representations about the data and software they propose to deliver. Completing this accurately is crucial for understanding the rights the government will have to the delivered data and software, which can impact proposal evaluation and subsequent contract performance. Bidders must carefully review the definitions and implications of "limited rights data" and "restricted computer software" as they relate to their proposed solution.

Form / Attachment / Pricing Sheet

This document, Exhibit 9, titled "Technical Data," outlines the "Rights in Data - General" clause and "Additional Data Requirements." It defines terms related to data, computer software, and technical information, and specifies the rights the Government has in data produced or delivered under a contract.

• Definitions: Clarifies terms such as "Computer software," "Data," "Form, fit, and function data," "Limited rights," "Restricted computer software," "Technical data," and "Unlimited rights."
• Allocation of Rights: Details the Government's rights in data first produced or delivered under the contract, including provisions for copyright, limited rights data, and restricted computer software.
• Copyright: Outlines conditions under which a Seller can assert copyright in data and the Government's license rights.
• Release, Publication, and Use: Specifies the Seller's rights to use, release, reproduce, distribute, or publish data, with exceptions for Federal law, subcontract terms, or restrictive markings.
• Unauthorized Marking: Addresses procedures for handling improperly marked data and the consequences of omitted or incorrect markings.
• Protection of Limited Rights Data: Describes how limited rights data and restricted computer software can be withheld and the requirements for providing form, fit, and function data instead.
• Subcontracting: Requires the Seller to obtain necessary data rights from subcontractors.
• Additional Data Requirements: Allows the Company to order data produced or used during subcontract performance within three years after acceptance of deliverables, with compensation for conversion, reproduction, and delivery.

This document is crucial for bidders as it defines the ownership and usage rights of technical data and computer software generated during contract performance. Understanding these rights is essential for preparing proposals, managing intellectual property, and fulfilling contractual obligations related to data delivery and protection. It clarifies what data the Government can use, disclose, and reproduce, and under what conditions.

Form / Attachment / Pricing Sheet

This document, titled "Terms & Conditions – Fixed Price," outlines the general terms and conditions applicable to fixed-price agreements. It serves as a foundational document for potential bidders to understand the contractual obligations and requirements.

• Part 1: Applicable to All Transactions: Covers general terms including definitions, dispute resolution, order of precedence, payment, acceptance of terms, communication with the government, warranty, assignment, material requirements, transportation, title and risk of loss, payment terms, compliance with laws, fines and penalties, termination for default and convenience, excusable delay, bankruptcy, incorporation by reference, changes, suspension of work, public release of information, government property, interest, seller's responsibilities, inspection and acceptance, shipping terms, and environment, safety, and health protection.
• Part 2: Applicable When Seller Personnel Work on DOE Site: Details requirements for facility access, badges, and environment, safety, and health protection when personnel are on a Department of Energy (DOE) site.
• Part 3.A: Applicable When Work Involves Access to Classified Information, Special Nuclear Material or Authorized Unrestricted Access to Areas Containing These: Outlines personnel security clearances and related requirements.
• Parts 4, 5, 6, 7: Incorporate by reference various FAR and DEAR clauses based on agreement value thresholds (Simplified Acquisition Threshold, $500,000, $2.5M) and specific agreement types (e.g., commercial computer software, conference management, internet protocol technology, reporting waste fraud and abuse).

This document is crucial for bidders to understand the standard contractual framework. It details critical aspects such as payment terms, termination clauses, responsibilities for compliance with laws and safety, inspection and acceptance procedures, and specific requirements for working on DOE sites or with sensitive information. Reviewing these terms is essential for assessing the overall risk and feasibility of bidding on an opportunity.

Form / Attachment / Pricing Sheet

This document, "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE Orders and directives.
• Each clause is listed with its number, title, and date, and often includes applicability criteria based on contract thresholds (e.g., dollar value, type of procurement).
• It specifies that in case of conflict between this document and other terms, the version in this document takes precedence.
• It clarifies that "Contractor" refers to the Seller, "Government" refers to the Company and/or Government, and "Contracting Officer" refers to the Company's Procurement Officer.

Potential bidders should review this document to understand the mandatory terms, conditions, and clauses that will apply to their subcontract or purchase order if they are awarded a contract. This includes understanding specific requirements related to:

• Business ethics and conduct
• Prohibition of certain telecommunications and video surveillance services
• Protection of government interests regarding debarred or suspended contractors
• Small business subcontracting plans
• Equal opportunity requirements
• Labor standards and wage rates (for construction procurements)
• Rights in data and intellectual property
• Security and safety requirements
• Environmental, safety, and health integration
• Foreign travel and engagements
• Specific DOE directives related to various operational and management areas.

Bidders should pay close attention to the applicability thresholds for each clause to determine which ones are relevant to their specific offer.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) seeks proposals for the "Telemanipulator Test Articles" effort, supporting the ORNL X199 Isotope and Enrichment Project Office. ORNL is a US Department of Energy science and energy laboratory. The company is inviting firms to submit proposals for the effort outlined in the attached Statement of Work or Specification/Technical Direction.

• The primary deliverable is a "Telemanipulator Test Article."

• Two options for the design are specified: a 3-piece design or a 1-piece design.

• The Statement of Work (Attachment A) provides the "Modular Hot Cell - Test Article Telemanipulator Specification MHC-DS-SPEC-GO1."

• Offerors must provide a technical proposal demonstrating understanding and capability, and a price proposal.

• Proposals must meet technical acceptability factors, including providing requested services per SOW/Specification with no exceptions.

• Contract Type: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: 3/6/2026 - 12/1/2026.

• Offer Validity Period: 120 days.

• Payment Terms: Net 30 (Large Business) or Net 15 (Small Business) days upon final acceptance. Payments via electronic funds transfer.

• Offers Due By: 2/13/2026 at 4pm EST.

• Proposals should be submitted in MS Excel, MS Word, or PDF formats.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical acceptability factors include providing services per SOW/Specification with no exceptions and meeting a lead time/delivery date of 12/1/2026 After Receipt of Order (ARO).

• Offerors are encouraged to identify and propose alternatives to specifications that may offer cost savings.

• NAICS Code: 332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing (750 employees).

• Small Business Set-Aside: No.

• Offerors are encouraged to maintain an active registration in SAM.gov for verification of small business status and eligibility.

• The RFP includes several attachments detailing specifications, terms and conditions, representations, and certifications.

• Offerors must visit the site and ascertain local conditions affecting the work.

• The company reserves the right to reject any or all offers and to waive informalities.