Request for Quotation # 19VM3026Q0020– Procurement of Two 7-seat Gasoline Automatic Transmission SUVs, Left-hand drive, 4WD, model year 2026.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of two 7-seat Gasoline Automatic Transmission SUVs, Left-hand drive, 4WD, model year 2026.

• Two 7-seat Gasoline Automatic Transmission SUVs, Left-hand drive, 4WD, model year 2026.

• Completion of Standard Form 18 (blocks 11e & 11f for Price; blocks 13, 14, 15, and 16 for Bidder's information).

• Pricing as required in RFQ Part C.

• Technical proposal as required in RFQ.

• NDAA certification.

• Registration for System for Award Management (SAM).

• Shipping guidance for Overseas imported official vehicles.

• Contract clauses enclosed with the RFQ.

• The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest technically acceptable quotation.

• Quotes must be valid for a minimum of 120 calendar days.

• Award will be based on initial quotations, with potential for discussions in the competitive range.

• Submit quotations electronically to HanoiGSOProcurement@state.gov.

• Deadline for submission: June 16, 2026, at 5:00 local time.

• Evaluation will be based on the lowest technically acceptable price.

• Bidders are required to be registered in the System for Award Management (SAM) at the time of quotation submission and must include their Unique Entity Identifier (UEI) number.

• Questions regarding this request should be emailed to HanoiGSOProcurement@state.gov.

• Information on SAM registration is available at https://sam.gov/content/home. Assistance with SAM registration can be obtained by contacting the American Embassy GSO Procurement Section at HanoiGSOProcurement@state.gov.

Other / Unclassified

This document provides detailed shipping guidance for importing official vehicles into Vietnam. It outlines general vehicle information required, necessary documents before and after shipment, consignee details, port of entry, and specific importation requirements for automobiles and motorbikes.

This document is crucial for bidders involved in opportunities requiring the shipment of official vehicles to Vietnam. It details:

• Vehicle Information: Specific data points needed for each vehicle (Make/Model/Year, VIN, Engine Number, Country of Manufacture, Fuel Type, etc.).
• Required Documentation: Lists essential documents for customs clearance, including Bills of Lading, invoices, proof of ownership, emission certificates, and import permits. It specifies the number of originals and copies needed and submission timelines.
• Consignee & Port Details: Provides the correct address for the American Embassy in Hanoi and the designated port of entry (Hai Phong).
• Vietnam-Specific Regulations: Outlines age restrictions (max 5 years old for automobiles), emission standards (EURO 5 for new cars, EURO 4 for used cars, EURO 3 for motorbikes), prohibitions on right-hand drive and modified vehicles, and requirements for brand-new motorbikes only.
• Customs Procedures: Mentions the need for electronic customs declarations and re-stamping of chassis/engine numbers if required, including associated costs.

Bidders must ensure all vehicles and documentation comply with these Vietnamese regulations to facilitate successful importation.

Form / Attachment / Pricing Sheet

This document is a certification form related to Section 889 of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019. It requires vendors to provide representations regarding Covered Telecommunications Equipment and Services to determine compliance with NDAA requirements.

• The form requires the Offeror to answer "Yes/No" to four statements:
  • Whether the Offeror provides covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology, in violation of Section 889(a)(1)(A).
  • Whether the Offeror uses covered telecommunications equipment or services, as defined in Section 889(a)(1)(B), within its enterprise.
  • Whether the Offeror has conducted a reasonable inquiry to uncover information about the producer or provider of covered telecommunications equipment or services used by the entity.
  • Whether the Offeror will report to the Government if it identifies covered telecommunications equipment or services during contract performance.
• Fields for Merchant Name, Merchant's Authorized Representative Signature (Typed Name), and Authorized Representative Signature.

Bidders must complete and submit this form as part of the procurement process to demonstrate compliance with federal regulations concerning telecommunications equipment and services. Failure to complete this form accurately may impact eligibility for contract award.

Forms / Attachments / Pricing Sheets

This document contains a comprehensive list of Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses that are incorporated by reference into purchase orders and blanket purchase agreements awarded by Overseas Contracting Activities. It also provides the full text for specific clauses related to Cybersecurity Supply Chain Risk Management and Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

• Lists numerous FAR and DOSAR clauses with their respective titles and dates.
• Provides full text for "Cybersecurity Supply Chain Risk Management Requirements (FEB 2023)" and "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)".
• Includes provisions related to Offeror Representations and Certifications, Small Business Program Representations, and various other certifications and clauses.

This document is crucial for bidders as it outlines the mandatory clauses and provisions that will govern any contract awarded. Understanding these clauses is essential for preparing compliant offers and for fulfilling contractual obligations. Bidders should pay close attention to clauses related to cybersecurity, telecommunications, small business status, and other regulatory requirements to ensure their proposals meet all government specifications.

Other / Unclassified

This document is a "Quick start guide for new foreign registrations" for the System for Award Management (SAM). It outlines the procedures and requirements for vendors and contractors to register in SAM to do business with the U.S. Government.

• Registration Requirement: Vendors and contractors receiving awards over $30,000 USD must be registered and active in SAM. Those receiving awards over $10,000 but less than $30,000 need a Unique Entity ID (UEI) in SAM.
• Process Overview: The guide details a 4-step process: 1. Request a Unique Entity ID (UEI), 2. Obtain a NCAGE code, 3. Register in SAM, and 4. Renew SAM registration annually.
• Key Information:
  • SAM registration is free.
  • The process can take 5-10 days.
  • Specific information required includes banking details, average sales for the past 3 years, total staff count, and point of contact information.
  • Historically, Internet Explorer was the only supported browser for registration.
• Renewal: SAM registration is valid for one year and must be renewed prior to expiration. Early renewal is recommended.
• Support: Links are provided for requesting UEI, NCAGE code, and for general SAM support and common questions.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for the procurement of two (2) new 2026 model year, 7-seater, left-hand drive, gasoline engine, automatic transmission, 4WD SUVs for the U.S. Embassy Hanoi. The government is procuring these vehicles to meet operational needs.

• Two (2) Gasoline Automatic Transmission SUVs, 7 seats, left-hand drive, 4WD, new 2026 models.

• Vehicles must meet detailed technical specifications outlined in the Statement of Work (SOW), including engine size, dimensions, safety features, exterior/interior finishes, and electrical components.

• Door-to-door delivery to the U.S. Embassy Hanoi - Warehouse, 326A Nguyen Trai, Tu Liem, Hanoi, Vietnam.

• Contractor must provide certification proving they are an authorized dealer for the products offered.

• Proposal must include country of origin documentation, warranty details, and an importation/customs clearance plan.

• Contract type is not explicitly stated, but it is a firm-fixed price.

• Period of Performance: Delivery by June 16, 2026, 5:00 PM local time.

• Estimated value is not stated.

• Quotations must be submitted via email to HanoiGSOProcurement@state.gov no later than 5:00 PM on June 16, 2026, local time.

• Proposals must be in local currency Vietnam Dong (VND) or USD for overseas vendors.

• Prices must be firm-fixed and include all taxes (VAT, special consumption tax), delivery fees, and other applicable charges.

• Payment terms: 100% by bank transfer within 30 days after delivery, customs clearance, and invoice receipt.

• Evaluation criteria are not explicitly detailed but will likely focus on meeting specifications, price, and delivery timeline.

• This RFQ is open only to entities with applicable vehicle import and customs clearance responsibilities in Vietnam, or those with vehicles physically present in Vietnam.

• SAM registration is required.

• The solicitation is not a Small Business Set-Aside.

• Bidders must provide locally authorized maintenance centers for warranty services.

• Estimated delivery schedule, including importation and customs clearance, should not exceed 45 days.

• Overseas bidders should refer to the "Shipping guidance for Overseas imported official vehicles."