Request for Quotation (RFQ) - Foreign Military Sales (FMS) El Salvador Communication Equipment (ZB-P-LEC)

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the procurement, installation, testing, and training of communication equipment for the United States Coast Guard (USCG) under a Foreign Military Sales (FMS) program for El Salvador. The goal is to enhance El Salvador's maritime safety and security capabilities.

• Procurement of Contractor-furnished communication equipment.

• Installation of this equipment at five specified locations in El Salvador.

• Testing and verification of the installed communication and navigation equipment.

• Training of El Salvadorian personnel on the operation, repair, and maintenance of the new systems.

• Removal of existing, unneeded equipment.

• Packaging, packing, preservation, and marking of equipment for shipment.

• Primary performance locations include the Contractor's facility and various sites within El Salvador.

• The Period of Performance will be detailed in the contract award documentation.

• Compliance with U.S. Government terms, applicable documents (e.g., FAR, SAMM, FCG), and appendices.

• Development of an Installation Design Plan following a site survey.

• Provision of specific communication equipment as detailed in Appendix A.

• Training to be conducted in Spanish at a basic/intermediate skill level for twenty personnel.

• Deliverables include schedules, reports, manuals, technical drawings, and a Master Equipment List (MEL).

• Defense Base Act (DBA) insurance is required.

• Compliance with DoD Foreign Clearance Guide and coordination through APACS for foreign travel.

• Travel reimbursement is subject to COR approval and FAR guidelines.

• Invoicing and payment requests must be submitted electronically via the Invoice Processing Platform (IPP).

• All equipment must be new; no aftermarket or used parts are acceptable.

• HAZMAT handling and shipping regulations must be followed.

• Warranty and OEM documentation must be provided in English and Spanish.

Solicitation / RFP / RFQ

This document, "Attachment IV Solicitation Provisions," outlines the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) provisions incorporated by reference into this solicitation. It details the requirements for offerors responding to the "El Salvador (ZB-P-LEC) Communication Equipment" opportunity.

• FAR Provisions: Numerous FAR provisions are incorporated by reference, including those related to certifications, representations, system for award management, tax matters, and evaluation criteria. Offerors must review and comply with these provisions.

• HSAR Provisions: Specific HSAR provisions are also incorporated, focusing on contract terms and conditions applicable to DHS acquisitions of commercial items, including evaluation of offers subject to economic price adjustment, mentor-protégé programs, and FOB terms.

• Submission Requirements: Quotations must be organized into two separate documents: Volume I - Technical Capability and Volume II - Price and Administrative Certifications. Specific content requirements for each volume are detailed, including corporate experience, technical approach, equipment lists, and pricing schedules.

• Questions Deadline: Questions must be emailed to the Contracting Officer by June 30th, 2026, at 2:00 pm ET.

• Period of Performance: Offerors must agree to hold prices firm through 9/30/2026.

• Submission Format: Electronic versions of Volume I (Word or Adobe.pdf) and Volume II (Microsoft Excel) are required via email.

• Email Size Limit: Individual email transmissions cannot exceed 10MB; multiple emails should be used and clearly indicated (e.g., "email 1 of X").

• Evaluation Method: The Government will use a comparative evaluation process, focusing on technical compliance with the SOW, price, and past performance. The award will be made to the responsible Offeror whose quotation represents the most advantageous overall value to the Government.

• Evaluation Factors:

  • Technical Capability (including Corporate Experience and Equipment)
  • Past Performance
  • Price

• Submission Deadline: Quotes must be submitted by Monday, July 20th, 2026, no later than 2:00 pm ET.

• Offerors must confirm active registration in SAM.gov and meet small business size standards if applicable.

• Failure to provide requested information in the specified format may result in the quotation being deemed unacceptable.

• The Government is not obligated to conduct discussions prior to award but reserves the right to do so.

• Any exceptions taken to the solicitation must be clearly spelled out in Volume II; exceptions may risk the quote not earning the contract award.

Form / Attachment / Pricing Sheet

This document is Attachment II, the Pricing Schedule for the "El Salvador (ZB-P-LEC) Communication Equipment" opportunity. Bidders must use this spreadsheet to provide pricing details for various labor tasks and commercial equipment.

• CLIN Structure (Tab 1): Details 9 CLINs, including labor for Installation Design Plan, Commercial Furnished Equipment, Installation, Verification & Validation, On-Site Technical Assistance, Shipping Preparation, and Defense Base Act Insurance. CLIN 0009 is a Not-To-Exceed (NTE) amount for travel, provided by the Government.
• Labor Detail (Tab 2): Requires bidders to fill in labor categories, grades, fully burdened hourly rates, and labor hours for each task (A through E). It also requires total amounts per task and overall labor totals.
• Commercial Equipment (Tab 3): Requires bidders to list part numbers, unit prices, quantities, extended prices, lead times, and comments for specific communication equipment (e.g., VHF/UHF/HF Transceivers, Antennas, UPS, Operator Console Equipment) and cabling.
• Project Schedule (Tab 4): Requires bidders to input the number of calendar days to complete each task and the longest equipment lead time.

Bidders must accurately complete all required fields across the four tabs to submit a compliant proposal. The pricing provided in this schedule will be a critical component of the overall bid evaluation. Specific instructions are provided on each tab regarding data entry, including decimal places, NTE amounts, and linking between tabs (noting that tabs are not automatically linked and must be filled manually).

Form / Attachment / Pricing Sheet

This document, "Attachment III Contract Clauses," lists and incorporates by reference various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses into the solicitation and resulting contract. It also specifies which clauses are included in full text and which are incorporated by reference, along with their effective dates.

• FAR Clauses: Includes standard FAR clauses and those with authorized deviations. Notable clauses cover topics such as restrictions on subcontractor sales, contractor code of business ethics, whistleblower rights, personal identity verification, System for Award Management maintenance, small business set-asides, labor standards, and combating trafficking in persons.
• HSAR Clauses: Incorporates specific HSAR clauses relevant to the acquisition of commercial items, including terms and conditions for DHS acquisition, delivery, performance, subcontracts, and contract termination.
• Deviations: Highlights clauses with authorized deviations, indicating modifications to standard FAR text.
• Incorporation Method: Clearly indicates whether a clause is incorporated by reference or in full text.

This document is critical for bidders as it defines the legal and regulatory framework governing the contract. Understanding these clauses is essential for compliance, proposal preparation, and assessing the overall requirements and risks associated with the opportunity. Bidders should pay close attention to clauses related to small business participation, labor standards, and any deviations that may impact contract performance.