Request for Quotations number: 19ZA6026Q0002 – Preventative Maintenance Services for Fuel Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Lusaka, Zambia (Department of State) is seeking Preventative Maintenance Services for Fuel Systems through Request for Quotations (RFQ) number 19ZA6026Q0002. This opportunity aims to ensure all fuel systems are in good, operational condition. Quotations are due by Thursday, July 20, 2026, at 5 pm local time.
Scope of Work
The contractor will provide all labor, tools, and materials for preventive maintenance of the Embassy's fuel systems. This includes:
- Fuel Pump, Fuel Storage Tank, Panel Controls
- Simplex Fuel Transfer System
- Pneumercator Fuel Monitoring System
- Fuel Master Fuel Management System
Contractor personnel must wear appropriate safety protection, and Material Safety Data Sheets (MSDS) for HAZMAT materials must be provided to the COR for approval. Repairs are not included in this scope and will be priced separately if required.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: One-year base period with a maximum of four one-year optional periods.
- Estimated Start Date: No later than August 2026.
- Pricing: Must include all costs for preventive maintenance, materials, labor, insurance, overhead, profit, and GST.
- Quotation Due: Thursday, July 20, 2026, at 5 pm local time.
- Published Date: June 15, 2026.
Submission & Evaluation
- Submission Method: Electronically to lusaka-procurement@state.gov.
- File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf). File size limit is 30MB per file; separate emails are permitted for larger submissions.
- Required Submissions: SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, and proof of SAM Registration.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation factors include compliance with RFQ terms, technical information, and contractor responsibility (financial resources, performance record, organization, experience, skills, equipment, facilities, and eligibility).
Eligibility / Set-Aside
- Set-Aside: None specified.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.
Additional Notes
The solicitation incorporates numerous FAR and DOSAR clauses. The Contracting Officer is Joshua Yates.