Request for Quotations_ PR16006478 - FAC: PM Service Contract (PMSC) For Chancery 11 KVA Transformer FY 2026.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, through the U.S. Embassy Banjul, is seeking quotations for a Preventive Maintenance Service Contract (PMSC) for the Chancery's 11,000-415 voltage transformers in Banjul, Gambia. This Request for Quotations (RFQ) aims to prevent system malfunction, breakdown, and deterioration of the embassy's power infrastructure. Quotations are due July 8, 2026, at 4:00 P.M. Gambian Time.
Scope of Work
The contractor shall provide all necessary labor, tools, and materials to perform preventive maintenance services on the U.S. Embassy Banjul's 11,000-415 voltage transformers. Key requirements include:
- Performing annual maintenance tasks as detailed in the Statement of Work (SOW), including cleaning, component checks, and testing.
- Confirming government-provided manuals are complete and current, reporting any discrepancies.
- Providing a report to the Contracting Officer's Representative (COR) within five business days of each maintenance visit.
- Submitting Safety Data Sheets (SDS) to the COR immediately upon delivery of any chemicals used on-site.
- Providing emergency assistance for transformer support within 24 hours of contact.
- Delivering a narrative summary of findings and conditions, including input/output voltage, amperage, and frequency readings.
- Conducting system training for Facility Management (FM) staff.
Contract & Timeline
- Opportunity Type: Solicitation (Request for Quotations - RFQ)
- Contract Type: Not specified, but award will be based on Lowest Price Technically Acceptable (LPTA).
- Period of Performance: Fiscal Year 2026.
- Set-Aside: None specified.
- Published Date: June 12, 2026.
- Quotation Due Date: July 8, 2026, at 4:00 P.M. Gambian Time.
Submission & Evaluation
- Site Visit: A mandatory site visit will be held on July 1, 2026, at 11:00 a.m. at house 1001 Fajara in Banjul. Interested contractors must submit no more than two attendee names to
BanjulGSOProcurement@state.govby June 29, 2026, at 10:00 a.m. Gambian Time. Failure to attend may result in the offer being deemed non-responsible, in accordance with FAR 52.236-27. - Submission Format: Quotations must be in English, submitted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. File size must not exceed 30MB; larger submissions require separate files attached to separate emails, each under 30MB.
- Proposal Components: Submissions must include a Technical Proposal and a Cost Proposal (as per the provided pricing table).
- Evaluation: Award will be made to the responsible company submitting a technically acceptable quotation at the lowest price.
Additional Notes
This solicitation includes numerous Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses that bidders must comply with.