REQUEST FOR QUOTE NO. N4008426Q1004 PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR JAPANESE FIRE APPARATUS AND TRUCKS AT NAVY REGION, YOKOSUKA, SASEBO, AND ATSUGI, JAPAN

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Preventive Maintenance and Repair Services for Japanese Fire Apparatus and Trucks. The services are required at Navy Region locations in Yokosuka, Sasebo, and Atsugi, Japan. This announcement is the sole solicitation, and no written solicitation will be issued.

• The solicitation seeks proposals for commercial services detailed in an attached Performance Work Statement (PWS).

• Services include recurring and non-recurring work under a basic Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract.

• The contract will cover a base period of one year, with four (4) one-year option periods.

• Services encompass all labor, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering.

• The PWS is organized into annexes covering general information, management and administration, and technical requirements.

• Contract Type: Fixed Price task orders under a basic IDIQ contract.

• Period of Performance: Base period (15 Sep 2026 - 14 Sep 2027) with four option periods (each one year).

• Estimated Value: Not explicitly stated, but the contract is for commercial items.

• Proposals must be priced in Japanese Yen (JPY). Proposals not priced in JPY will be deemed non-responsive.

• Proposals must be submitted electronically through the DoD Solicitation Module in PIEE by 24 June 2026, 1400 Japan Standard Time (JST).

• Award will be made to the responsible offeror whose proposal conforms to the solicitation.

• Evaluation will focus on determining if the proposed price is fair and reasonable using price analysis techniques.

• A pre-award survey will be conducted to determine offeror responsibility.

• This acquisition is not set-aside for small business concerns.

• The intent is to be a sole source contract.

• Offerors must be authorized dealers and/or manufacturers and comply with all Japanese laws and regulations.

• Offerors must be registered in the System for Award Management (SAM).

• The North American Industry Classification System (NAICS) code is 336120.

• The DPAS rating for this requirement is DO-C3.

• Offerors are encouraged to seek guidance on cybersecurity controls (FAR 52.204-21).

• Information regarding Government Furnished Information (GFI) and its handling is provided.

• Specific clauses related to taxes (e.g., Japanese Consumption Tax, 2% Federal excise tax) and their exemption procedures are included.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for preventive maintenance and repair services for Japanese fire apparatus, fire engines, and equipment located at Navy Region Japan (Yokosuka, Atsugi, and Sasebo).

• The contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering necessary to perform the services.

• Services include both recurring and non-recurring work items.

• The PWS is organized into annexes, with Annex 1 covering General Information and Annex 2 covering Management and Administration. Annexes 3 through 18 detail technical requirements.

• Specific technical requirements are detailed in Annexes 3 through 18, which cover various areas such as Air Operations, Port Operations, Health Care Support, Utilities, Transportation, and Environmental.

• The government reserves the right to acquire additional services at additional locations within the scope of the annexes.

• Performance-based objectives and standards are a key component of the acquisition approach.

• The contractor's performance will be evaluated using the Contractor Performance Assessment Reporting System (CPARS).

• Services are to be provided at Commander Fleet Activities Yokosuka (CFAY), Naval Air Facility Atsugi (NAFA), and Commander Fleet Activities Sasebo (CFAS), as well as outlying areas supported by these installations.

• The contractor must comply with all applicable Federal, Japanese, prefectural, and local laws and regulations.

• Specific requirements are detailed regarding personnel, safety, environmental management, security, and quality management systems.

• The contractor shall obtain all required permits and licenses.

• Insurance requirements are specified, including Comprehensive General Liability, Automobile Liability, and Workmen's Compensation.

• The contractor shall protect Government property and return areas damaged due to negligence to their original condition at no cost to the Government.

Form / Attachment / Pricing Sheet

This document, "Attach 2 0200000-09 ELINs.xlsx", provides the Exhibit Line Item Numbers (ELINs) for various CLINs across the base period and four option periods. It details recurring and non-recurring work items, including maintenance, repair, and transportation services.

• Base Period (CLIN 0001 & 0002): Includes recurring work for preventive maintenance inspections, repairs of Japanese Fire Apparatus, Fire Engines and Equipment, and transportation. Non-recurring work includes unit-priced labor for mechanics and inspection technicians (to be negotiated by KO), and material, travel, and transportation costs (Not to Exceed $10,000,000).
• Option Periods (CLIN 0003-0010): Each option period mirrors the base period structure, detailing recurring work (maintenance, repair, transportation) and non-recurring work (negotiated labor, material/travel/transportation costs with an NTE of $10,000,000).
• Units of Issue: Includes a comprehensive list of units of measure (UOMs) used throughout the contract.

This attachment is crucial for bidders to understand the cost structure and breakdown of services for the base period and all potential option periods. Bidders must use this information to prepare their pricing proposals, particularly for the unit-priced labor and material/travel/transportation costs which are subject to negotiation or NTE limits.