Request for Quotes – RF Site Survey & Technical Assessment Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is requesting quotes and technical capability information for Radio Frequency (RF) Site Survey and Technical Assessment Services to support two IHS-operated facilities in Arizona: the Nevada Skies Youth Wellness Center (Bullhead City, AZ) and the Desert Visions Youth Wellness Center (Sacaton, AZ). This effort is limited to planning and data collection for a future Land Mobile Radio (LMR) acquisition, excluding radio procurement or installation. This request is conducted under FAR Part 13 simplified acquisition procedures. Responses are due by January 26, 2026, at 10 AM MST.
Scope of Work
The contractor shall provide all necessary labor, travel, equipment, tools, and expertise for on-site RF site surveys and technical assessments at both locations. Services include:
- On-site audit of existing RF and radio communications infrastructure.
- RF spectrum analysis to identify existing frequency use and interference.
- Identification and documentation of existing radio equipment, antennas, cabling, grounding, and power.
- Evaluation of physical and electrical infrastructure for future LMR systems.
- Assessment of rooftop, tower, or mounting locations and access considerations.
- Use of industry-standard RF test equipment.
- Preparation of a detailed written technical report for each site, summarizing findings, constraints, and recommendations. Reports must support engineering planning and acquisition strategy.
Regulatory and Technical Considerations
All work must comply with applicable FCC regulations, industry standards for RF engineering and LMR planning, and facility safety requirements. Vendors must demonstrate experience performing RF surveys in occupied institutional or healthcare environments.
Contract & Timeline
- Type: Request for Quotes (FAR Part 13 Simplified Acquisition)
- Set-Aside: Buy Indian Act Tiered Evaluation Approach (ISBEEs evaluated first, then other small businesses, then large businesses).
- Response Due: January 26, 2026, 10 AM MST
- Questions Due: January 23, 2026, 1 PM MST
- Published: January 22, 2026
Submission Requirements
Interested vendors must submit:
- Technical capability statement describing experience with RF/LMR site surveys.
- Proposed technical approach for both locations.
- Proposed timeline (in calendar days) for mobilization, on-site surveys, and report delivery.
- Firm-fixed-price quote covering all services for both locations (inclusive of travel).
- Business status and SAM registration confirmation.
- IEE Representation Form.pdf: This form is critical for bidders seeking to qualify under the Buy Indian Act, requiring self-certification of Indian Economic Enterprise (IEE) status.
Evaluation Criteria
Quotes will be evaluated on a best-value basis, considering:
- Technical capability and experience.
- Proposed timeline for delivery (speed is a high priority).
- Price reasonableness. Award will be made consistent with the tiered Buy Indian Act evaluation approach.
Contact Information
Submissions and questions should be directed to Ashley.Velasquez@ihs.gov.