Request Lease Proposals 400 SQFT Vacant Land Space for Antenna Dona Ana County New Mexico

Form / Attachment / Pricing Sheet

This document is a "CERTIFICATE OF AUTHORITY" template. It is used to certify that the individual signing documents on behalf of a company or corporation has the proper authorization to do so. This form is relevant for bidders who need to execute official documents related to the opportunity.

• Certifier Information: Requires the name and title of the individual certifying the authority.
• Company/Corporation Name: The name of the entity on whose behalf documents are being signed.
• Signatory Authorization: Confirmation that the signatory was authorized to sign.
• Scope of Powers: Certification that the signatory was acting within delegated powers.
• Date and Signature: Fields for the date and signature of the certifier.
• Attesting Officer Note: A note specifies that the signatory and the attesting officer cannot be the same person.

Bidders may need to complete and submit this form to demonstrate that the person signing their proposal or any subsequent contractual documents has the legal authority to bind the company. It ensures proper authorization for official actions related to the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Proposal to Lease Space" form, intended for potential lessors to submit proposals for leasing space to the U.S. Government. It collects detailed information about the proposed property, rental rates, operating costs, and lessor information.

• Section I: Description of Premises: Collects details on building name, address, size (total, rentable, usable), parking availability, and location.
• Section II: Space Offered and Rates: Gathers information on annual rental rate (PSF), a breakdown of annual operating costs (snow removal, CAM, real estate taxes, insurance, janitorial, trash disposal, gas/oil, electric, water/sewer, parking, other charges), and common area/load factor.
• Space Buildout: Includes fields for total buildout cost and lessor's contribution to buildout cost.
• Section III: Lease Terms and Conditions: Captures lease term (years), firm term (years), and any additional remarks or conditions. It specifies the lease is for vacant land.
• Section IV: Owner Identification and Certification: Requires recorded owner information, Taxpayer Identification Number, DUNS Number, offeror details (name, title, address, contact information), and a certification by the offeror agreeing to the terms and conditions of the solicitation.

Potential bidders (lessors) must complete this form accurately to submit a proposal for leasing space. It dictates the information required to define the offered space, associated costs, lease terms, and the lessor's qualifications. The form also references the need to attach a site map and as-is diagram.

Solicitation / RFP / RFQ

This document is a U.S. Government Lease for Real Property (Lease No. DACA09-5-26-0104) between the U.S. Government (Government) and a Lessor. The Government is leasing specific parcels and improvements described in Exhibit A, located in a specified City and State, for purposes determined by the Government.

• The Lessor is to provide the described premises and improvements.

• The Lessor must pay all real estate taxes and assessments levied against the property.

• The Lessor must obtain and maintain standard liability insurance as per Schedule "B".

• The Lessor must provide electrical service for exterior, common use, and parking areas, as well as areas exclusively occupied by the Government.

• The Government requires 24/7 access to the leased premises.

• Within 60 days of execution, the Government will provide a list of safety requirements, which the Government will pay for, subject to fund availability.

• The lease term is effective from a specified [Start Date] through an [End Date].

• The Government will pay an annual rent of $[#], at a rate of $[#] per month, in arrears, via electronic funds transfer (EFT).

• The lease is subject to termination rights by the Government with at least thirty (30) days' written notice.

This document outlines the terms of the lease agreement itself, not a proposal submission process. It details the obligations of both the Lessor and the Government.

Not applicable to this lease document.

• The following documents are attached and made a part of the lease: GSA Form 3517B General Clauses (REV 10/2019), GSA Form 3518A Representations and Certifications (REV 5/2013), Attachment 1 – Section 889 Representations, Attachment 2 – General Clause Addendum, Schedule "B" - Insurance, Exhibit “A” – Premises Legal Description, and Exhibit "B" Ariel Map.
• The lease is subject to the availability of funds as may be authorized and appropriated by Congress.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the US Army Corps of Engineers (USACE) for a lease of approximately 400 square feet of land space. The purpose is to acquire a site for an antenna, related equipment, temporary fencing, and a generator, with 24/7 ingress and egress.

• Space Size: Approximately 400 square feet.

• Lease Term: 1-year base with 4 option years.

• Occupancy Date: As soon as practicable.

• Location: Within a delineated area in Sunland Park or Santa Teresa, New Mexico, specifically within a 10-mile East-West and 2-mile North-South radius of the Santa Teresa Port of Entry.

• Services: Fully serviced, turnkey lease including all operating costs, real estate taxes, and insurance.

• Compliance: Must meet requirements for accessibility, fire protection (including means of egress, sprinkler system, fire alarm), and life safety. Offers must not be located within a 100-year floodplain unless no practicable alternative exists. No known hazardous conditions or environmental liabilities are desired. Environmental due diligence (Phase I ESA) is required, and the offeror must address any recognized environmental conditions (RECs).

• Historic Preservation: Compliance with Section 106 of the National Historic Preservation Act is required. Offerors must allow access for studies and may be responsible for preservation architect services if historic properties are affected.

• Asbestos: Space should ideally be free of asbestos-containing materials (ACM) or have ACM in a stable, solid matrix. If ACM is present, an asbestos-related management plan may be required.

• Contract Type: Lease agreement.

• Period of Performance: 1-year base plus 4 option years.

• Estimated Value: Not explicitly stated, but proposals will be evaluated based on best rental consideration.

• Submission Deadline: Offers are due by March 11, 2026, 6:00 PM PST.

• Submission Method: Via email to joseph.devincenzi@usace.army.mil or by US mail/express delivery to the Phoenix, AZ address provided.

• Evaluation Criteria: Award will be made to the responsible Offeror whose proposal is most advantageous to the Government, considering Price (best rental consideration) and Technical Factors (location within the delineated area). Past performance will also be considered and may lead to disqualification.

• Not specified in the provided sections.

• Offerors must review the included Lease form (GSA Standard form 2) and USACE Proposal to Lease Space.

• The Government may award without discussions, so initial offers should contain the best terms.

• Lease award is contingent on the lease scoring as an operating lease under OMB Circular A-11.

Form / Attachment / Pricing Sheet

This document, GSA Form 3518 (Rev. 5/2013), titled "REPRESENTATIONS AND CERTIFICATIONS (Acquisition of Leasehold Interests in Real Property)," is a form that offerors must complete and sign. It requires the offeror to make various representations and certifications regarding their business status and eligibility for government contracts.

• Small Business Program Representations (FAR 52.219-1): Includes representations regarding whether the offeror is a small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business. It also specifies the NAICS code (531190) and the small business size standard ($20.5 Million).
• Women-Owned Business (Other Than Small Business) Representation (FAR 52.204-5): A representation for offerors who are women-owned businesses but not small businesses.
• Previous Contracts and Compliance Reports (FAR 52.222-22): Requires representation on participation in previous contracts subject to the Equal Opportunity clause and filing of compliance reports.
• Affirmative Action Compliance (FAR 52.222-25): Requires representation on the development and maintenance of affirmative action programs.
• Representation by Corporations Regarding an Unpaid Delinquent Federal Tax Liability or a Felony Conviction (FAR 552.203-72): Requires representation regarding unpaid tax liabilities and felony convictions.
• Certificate of Independent Price Determination (FAR 52.203-02): Certifies that prices were determined independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (FAR 52.203-11): Requires certification that no appropriated funds were used to influence federal transactions.
• Certification Regarding Responsibility Matters (FAR 52.209-5): Requires certification regarding debarment, suspension, convictions, indictments, and delinquent federal taxes.
• Taxpayer Identification (FAR 52.204-3): Requires the offeror's Taxpayer Identification Number (TIN) and information about the type of organization.
• Data Universal Numbering System (DUNS) Number (FAR 52.204-6): Requires the offeror's DUNS number.
• Central Contractor Registration (CCR) (FAR 52.212-1): Requires the offeror to be registered in the CCR system.

This form is critical for bidders as it requires them to formally declare their business status and compliance with various federal regulations. Accurate completion and submission of this form are necessary for the offeror to be considered eligible for award and to demonstrate compliance with small business, socioeconomic, and general business integrity requirements. Failure to complete or provide accurate information may result in the offeror being deemed nonresponsible or ineligible for award.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a General Clause Addendum, which incorporates FAR 52.204-25 and GSAR 552.204-70 concerning the prohibition on contracting for certain telecommunications and video surveillance services or equipment. It provides definitions, outlines the prohibition, details exceptions, and specifies reporting requirements for contractors.

• Definitions: Defines "Covered foreign country," "Covered telecommunications equipment or services," "Critical technology," and "Substantial or essential component."
• Prohibition: States that executive agencies cannot procure or obtain equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or as critical technology, after August 13, 2019.
• Exceptions: Lists specific services (e.g., third-party backhaul, roaming) and equipment that are not prohibited.
• Reporting Requirement: Outlines the contractor's obligation to report the identification of covered telecommunications equipment or services used in a system, including specific information and timelines for reporting.
• Representation (GSAR 552.204-70): Requires offerors/contractors to represent whether they will or will not provide covered telecommunications equipment or services. If affirmative, further disclosures regarding the equipment/services, their use, and the providing entity are required.

Bidders must understand these clauses to ensure their proposals and any subsequent contract performance comply with federal regulations regarding the use of specific telecommunications and video surveillance equipment and services. This includes potential restrictions on equipment from certain foreign countries and the requirement to disclose and potentially report any such equipment or services used. Failure to comply could impact eligibility or contract award.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit A Delineated Area SFO for DACA09-5-26-0104", visually depicts a specific geographic area relevant to Solicitation Number DACA09-5-26-0104. It serves to define the boundaries of the Special Focus Opportunity (SFO) area.

• The exhibit displays an aerial view of the delineated area, overlaid on a map.
• The delineated area is highlighted in green.
• Roads, landmarks (e.g., "Santa Teresa," "Sunland Park Racetrack & Casino"), and geographical features are visible.
• A legend indicates that the green shaded area represents the "Delineated Area."

This exhibit is crucial for bidders to understand the precise geographical scope of the opportunity. It helps in visualizing the location and surrounding environment, which may be relevant for logistical planning, site assessment, and understanding potential operational constraints or advantages associated with the specified area.

Forms / Attachments / Pricing Sheets

This document, GSA Form 3517B, outlines the "General Clauses (Acquisition of Leasehold Interests in Real Property)". It serves as a comprehensive list of standard clauses that are incorporated by reference into lease agreements.

The form details various clauses categorized under GENERAL, PERFORMANCE, PAYMENT, STANDARDS OF CONDUCT, ADJUSTMENTS, AUDITS, DISPUTES, LABOR STANDARDS, SUBCONTRACTING, and OTHER. Each clause is identified by a number, a reference to the Code of Federal Regulations (CFR) if applicable, and a title. Examples include clauses on Subletting and Assignment, Subordination, Non-Disturbance and Attornment, Prompt Payment, Contractor Code of Business Ethics and Conduct, Price Adjustment for Illegal or Improper Activity, and Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Bidders should review these general clauses to understand the standard terms and conditions that will govern any lease agreement. Key areas of interest include:

• Performance and Delivery: Clauses related to delivery, condition, default by lessor, and progressive occupancy.
• Payment Terms: Details on prompt payment, electronic funds transfer, and assignment of claims.
• Compliance and Conduct: Requirements for business ethics, equal opportunity, drug-free workplace, and labor standards.
• Subcontracting: Provisions related to protecting the government's interest when subcontracting and small business subcontracting plans.
• Prohibitions: Clauses addressing telecommunications and video surveillance equipment/services.

Understanding these clauses is crucial for assessing the overall requirements and potential liabilities associated with a lease opportunity.

Form / Attachment / Pricing Sheet

This document, "Schedule B - Insurance," outlines the insurance requirements for the lessor in a lease agreement with the Federal Government. It specifies the types and minimum limits of insurance that the lessor must maintain at their own cost.

• Public Liability and Property Damage Insurance: The lessor must maintain a single combined liability limit of not less than $1,000,000 and property damage limits of not less than $500,000.
• Coverage Scope: This insurance must cover all liability of the lessor and its authorized representatives arising from the leased premises or the real property where the premises are located.
• Additional Insureds: Both parties (Lessor and Government) shall be named as additional insureds.
• Policy Endorsements: The policy must contain cross-liability endorsements.
• Government Self-Insurance: The Federal Government is considered self-insured and does not carry liability insurance.
• Claims Process: The document details the process for individuals injured or incurring property damage due to a Government employee's negligence. Claims are first processed by the Government through the U.S. Army for an administrative decision. Following this decision, individuals have the statutory right to appeal to the U.S. Federal District Court or the U.S. Claims Court.

This document is relevant to potential bidders as it defines the insurance obligations of the lessor, which may impact the overall cost and terms of any lease agreement associated with the opportunity. Understanding these requirements is crucial for assessing the full scope of contractual responsibilities.

Form / Attachment / Pricing Sheet

This document is a representation form required for acquisitions related to "Certain Telecommunications and Video Surveillance Services or Equipment" (Acquisitions of Leasehold Interests in Real Property). It requires offerors to make representations regarding their use of covered telecommunications equipment or services.

• Definitions: Clarifies terms such as "Covered telecommunications equipment or services," "Critical technology," and "Substantial or essential component."
• Prohibition: Outlines the prohibition under Section 889(a)(1)(A) of the National Defense Authorization Act for Fiscal Year 2019, which restricts the procurement of certain telecommunications equipment and services.
• Representation: Offerors must indicate whether they will or will not provide covered telecommunications equipment or services to the Government.
• Disclosures: If an offeror will provide such equipment or services, they must disclose:
  • The specific covered equipment and services offered (including brand, model, and description).
  • The proposed use and factors determining permissibility.
  • For services, the providing entity's name, UEI, and CAGE code.
  • For equipment, the producing entity's name, UEI, CAGE code, and role (OEM or distributor).
• Signature Block: Requires signature, name, address, and telephone number of the offeror's authorized representative.

Bidders must carefully review this form to understand the restrictions related to telecommunications and video surveillance equipment and services. They must accurately complete the representation and provide all required disclosures if applicable to their offer. Failure to comply may impact their ability to be considered for the opportunity.