Research and Development Support Services (Clinica

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Research and Development Support Services, specifically Clinical and Scientific services. It is issued by the National Institutes of Health, National Institute of Biomedical Imaging and Bioengineering.

• The specific details of the services required are to be found in the "RFP and Attachments" which are referenced in Item 11 of the schedule.

• Delivery is FOB Destination.

• The delivery date is "Multiple" as indicated in Block 6.

• Quotations must be submitted to the issuing office (Block 5a) on or before the close of business on 05/19/2026 at 1600 ED.

• The document states that this is a request for information and quotations, and furnished quotations are not offers.

• Bidders unable to quote are requested to indicate so on the form and return it.

• The government is not committed to paying any costs incurred in the preparation of a quotation.

• The "IS NOT A SMALL BUSINESS SET-ASIDE" box is checked, indicating it is not set aside for small businesses.

• The "STANDARD FORM 18 (REV. 6/1995)" is the prescribed form for this RFQ.

• Additional provisions and representations may or may not be attached, as indicated by the bidder.

• Prompt payment discount information is requested in Block 12.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, issued as a Request for Proposal (RFP) by the National Institutes of Health (NIH), specifically the National Institute of Biomedical Imaging and Bioengineering (NIBIB) and National Institute of Neurological Disorders and Stroke (NINDS). The objective is to establish a single award contract to provide research and development support services (clinical and scientific). These services will assist NIH in planning, coordinating, evaluating, and executing complex clinical and scientific research and development activities, supporting the National Plan to End Parkinson's. The contract aims to improve efficiency, coordination, and stewardship through shared support services, including clinical and scientific support, translational research program support, and consolidation/change-management support.

• Contractor support for planning, coordination, evaluation, and execution of clinical and scientific R&D activities.

• Provision of clinical and scientific support, translational research program support, and consolidation/change-management support.

• Maintenance of appropriate separation between contractor support and Government decision-making.

• Compliance with HHS Cybersecurity Program, information security, and privacy requirements.

• Compliance with Section 508 accessibility standards for all Information and Communication Technology (ICT) products and services.

• Contract Type: Stand-alone contract, as contemplated by FAR 16.601.

• Period of Performance: June 1, 2026, through May 31, 2027. Option years extend through May 31, 2028 (Option Year One) and May 31, 2029 (Option Year Two). The total contract duration, including options, shall not exceed 3 years.

• Estimated Value: Not specified.

• Proposal Submission Deadline: May 19, 2026, by 4:00 PM Eastern Time.

• Submission Format: Searchable electronic copy (PDF) for the technical proposal, with specific font, margin, and page limit requirements (40 pages for technical proposal, 2 pages for resumes). Cost Pricing Template in original Excel format.

• Evaluation Factors: Technical Approach, Personnel Plan, Other Evaluation Factors (including Electronic and Information Technology Accessibility and Information Systems Security Requirements), and Past Performance. Cost/Price will be evaluated for fairness and reasonableness and may become a critical factor if offers are otherwise equal.

• Proposal Intent: Offerors are requested to email their intent to submit a proposal by May 8, 2026.

• NAICS Code: 541611, Administrative Management and General Management Consulting Services.

• Small Business Size Standard: Not explicitly stated for this NAICS code, but general small business provisions apply.

• This solicitation is issued in accordance with FAR Part 12 and FAR Part 15.

• Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (effective March 13, 2026).

• Key Personnel: To Be Determined (TBD).

• Contracting Officer: Melanie Suarez.

• Contract Specialist: Andrew Dinh.

• Request for Clarification Deadline: May 12, 2026. Responses will be provided within three (3) calendar days of the proposal due date.

• Attachments: Statement of Work, Technical Evaluation Factors, Electronic Invoicing Instructions, Pricing Template, Proposal Submission Instructions.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria and instructions for Offerors responding to the "Research Support Services (Clinical and Scientific)" opportunity. It details how proposals will be assessed and what is required for submission.

• Volumes Required: Technical & Management Approach (Volume I), Past Performance (Volume II), and Price (Volume III). Attachments include resumes, CPARS/letters of reference, and pricing templates.
• Proposal Validity: 90 days from the RFP due date.
• Format Instructions: Arial or Times New Roman, 11-point font, 1-inch margins, consecutive pagination by volume. File naming and format instructions will be provided separately.
• Page Limits: Volume I (Technical & Management) is 30 pages max. Volume II (Past Performance) is 6 pages max (CPARS do not count). Key Personnel resumes are 2 pages each and do not count towards the Volume I limit. Volume III (Price) has no page limit.
• Exclusions from Page Limits: Cover page, table of contents, required attachments, and completed pricing template.

Evaluation Factors (in order of importance):

1. Factor I - Technical Approach (Highest Non-Price Factor): Assesses understanding of the SOW and the Offeror's approach to providing integrated support across three task areas (Clinical/Scientific, Translational Research, Consolidation). Subfactors include SOW Task Area Execution, Performance Monitoring/Reporting, Transition & Knowledge Management, Change Management, and Risk Recognition/Mitigation. Minimum rating required: "Acceptable".
2. Factor II - Management, Staffing & Retention Plan: Evaluates the Offeror's ability to staff and manage the work. Includes Organizational Structure, Key Personnel, Staffing Plan, Retention/Continuity, and Quality Assurance/Role Separation. Minimum rating required: "Acceptable".
3. Factor III - Past Performance: Assesses recency (within 3 years), relevancy (scope, magnitude, complexity), and overall confidence (Substantial, Satisfactory, Limited, No, Unknown/Neutral). Past Performance of Unknown/Neutral is permissible but may be unfavorable in a tradeoff.
4. Factor IV - Price: Evaluated for fairness, reasonableness, and realism. Includes proposed labor categories, rates, hours, option pricing, and assumptions.

Non-price factors combined are significantly more important than price.

Tradeoff Application: A best-value tradeoff will be performed. Higher technical merit and superior past performance may justify selecting a higher-priced Offeror.

Final Selection Rule: If offers are essentially equal, the Government may consider past performance confidence, technical approach rating, and then price.

Offerors must include: Completed pricing template, labor-category-to-task-area staffing matrix, sample status report/dashboard, transition-in plan, Key Personnel resumes/descriptions, up to three past performance references/CPARS, organization chart, quality assurance plan, OCI disclosure (if applicable), and Section 508 approach (if applicable). Failure to provide may render the quote ineligible.

Form / Attachment / Pricing Sheet

This document is a pricing template for Solicitation No. 75N98026R00062. It is designed for vendors to submit their pricing proposals for the base period and two option periods.

• Solicitation Number: 75N98026R00062
• Contract Type: Labor Hour
• Periods Covered: Base Period (June 1, 2026 - May 31, 2027), Option Period 1 (June 1, 2027 - May 31, 2028), Option Period 2 (June 1, 2028 - May 31, 2029).
• Pricing Structure: Vendors are instructed to provide pricing for each labor category proposed, including Personnel Name, Proposed Labor Category, GSA Labor Category, Hours, GSA Hourly Rate, Discounted Rate, % Discount, and Total Price.
• Instructions: Vendors should add as many rows as necessary to detail pricing for each labor category based on their understanding of the requirement.

This template is critical for bidders to accurately provide their cost proposals. It outlines the required format for detailing labor rates and hours for each contract period. The submitted pricing will be a key component of the overall proposal evaluation.

Form / Attachment / Pricing Sheet

This document outlines the "Invoice and Payment Provisions" for vendors, detailing the requirements for submitting invoices and the subsequent payment processes. It references the "Revolutionary FAR Overhaul (RFO) 52.232-25 Prompt Payment" clause and NIH implementation requirements.

• Invoice Requirements: Specifies the mandatory information for a "proper invoice," including vendor details, remit-to address, invoice date, unique invoice number, NBS document number formats, Unique Entity Identifier (UEI), Federal Taxpayer Identification Number (TIN) or Vendor Identification Number (VIN), a three-way match indication, and a description of supplies/services matching the award. It also details requirements for quantity, unit of measure, unit price, and extended price.
• Invoice Submission: Invoices must be submitted electronically via the Department of Treasury's Invoice Processing Platform (IPP) at www.ipp.gov, with a copy to the approving official, no later than 30 days after delivery or acceptance of goods, or for ongoing services, 30 days following the billing period.
• Payment Due Dates: Payments are due the later of 30 days after the designated billing office receives a proper invoice or 30 days after Government acceptance of supplies/services.
• Interest Penalties: Interest penalties may be paid automatically if payment is not made by the due date under specific conditions.
• Accelerated Payments to Small Business Subcontractors: Outlines requirements for contractors to make accelerated payments to their small business subcontractors within 15 days of receiving accelerated payments from the Government.

This document is critical for bidders as it details the precise procedures and information required for invoice submission and payment. Understanding these requirements is essential for timely payment and avoiding potential issues such as invoice rejection or delays. It also highlights the government's commitment to prompt payment and accelerated payments for small business subcontractors.

Form / Attachment / Pricing Sheet

This document provides instructions for packaging and delivering proposals for the NIH electronic Contract Proposal Submission (eCPS) website.

• Proposal Submission Method: Proposals must be submitted electronically via the eCPS website (https://ecps.nih.gov). Facsimile or email submissions will not be accepted.
• Account Registration: Allow up to three (3) business days for new account creation on the eCPS website.
• Responsibility: Offerors are responsible for timely submission to avoid "late proposal" status, as defined by FAR Clause 52.215-1.
• File Creation:
  • Technical Proposal: Create as a single PDF file, including all attachments. Scanned documents requiring signatures should be merged into this PDF.
  • Business Document: Create as an Excel file, using the "Attachment 4 - Pricing Template" in its original Excel format.
• Separation: Technical and Business proposals must be separate and complete files.
• File Naming Convention: Filenames for the Technical Proposal and Excel Workbook should include the offeror's name, solicitation number, and proposal type (e.g., Technical, Business).

This attachment is critical for bidders to understand the required format, submission method, and naming conventions for their proposals to ensure compliance and avoid rejection. It also highlights the importance of timely account registration and submission to meet deadlines.

Statement of Work (SOW)

To provide comprehensive clinical, scientific, analytical, planning, and operational support services for the National Institutes of Health (NIH) Research and Development (R&D) mission, specifically supporting the National Plan to End Parkinson's. The goal is to enhance NIH's capacity to plan, coordinate, evaluate, and execute complex biomedical research initiatives, improve operational efficiencies, and foster cross-Institute collaboration.

The contractor will support multiple NIH program areas and Institutes by:

• Providing subject matter expertise in clinical quality, clinical research, translational science, and biomedical program operations.

• Supporting evidence-based approaches to operations management, including clinical research operations and patient safety.

• Driving clinical quality improvement initiatives and promoting continuity of care.

• Conducting organizational assessments and providing recommendations for program planning and efficiency.

• Supporting the development, coordination, and documentation of clinical and scientific activities for intramural and extramural research.

• Assisting with administration and evaluation of scientific programs, and guidance to grant applicants.

• Planning and coordinating complex projects and generating research impact summaries (e.g., on Parkinson's disease).

• Developing materials for Federal Advisory Councils and providing programmatic support for NIH initiatives.

• Supporting translational research programs, including drug discovery and development strategy, and estimating Federal investment in relevant research areas.

• Providing analytical and operational support for consolidating scientific, management, and research administration services to gain efficiencies and avoid duplication.

• Period of performance to be defined in the contract award, potentially including a base and option periods.

• Work may be performed remotely and/or at NIH facilities, as directed by the Government.

• All tasks must be performed in accordance with NIH policies, federal regulations, and established best practices.

• Maintain appropriate separation between Government decision-making and contractor support functions.

• Deliverables must be submitted in formats specified by the Government and adhere to NIH standards for quality, accessibility, and confidentiality.

• Regular status reports are required.

• Government Furnished Information (GFI) may be provided.