Residence Remodeling

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for a bedroom addition at a residential building of the U.S. Tri-Mission in Vienna. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price, based on initial proposals.

• Construction of a bedroom addition.

• Submission of complete package electronically.

• Quotations must be in English.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: 30MB per file; multiple emails allowed if necessary.

• Not explicitly stated, but implied to be a construction contract.

• Proposals must follow instructions in Section J of the solicitation.

• Required documents for consideration include: SF-1442, Section A (Pricing), Section L (Representations and Certifications), additional information from Section J, and proof of SAM Registration.

• Quotations are due by June 8, 2026, at 10:00 a.m. (local time).

• No quotations will be accepted after the deadline.

• Incomplete quotations will not be accepted.

• Award will be based on lowest price among acceptable offers.

• Discussions may be held with companies in the competitive range if needed.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission.

• Failure to be registered may result in the proposal being considered non-responsible.

• A site visit is scheduled for May 18, 2026, at 10:00 a.m. (local time) at Hartäckerstrasse 33, 1190 Vienna. Registration for the site visit is required via email to woreld@state.gov by May 15, 2026, 10:00 a.m. (local time).

Solicitation / RFP / RFQ

This document is a solicitation for construction services. It outlines the requirements for an offeror to provide construction work, including furnishing all labor, material, equipment, and services.

• The scope of work is detailed in Attachment 3: Specifications / SOW.

• The contractor must furnish and install all materials required by the contract.

• Specific requirements for packaging and marking are reserved.

• Inspection and acceptance procedures are detailed, including "Substantial Completion" and "Final Completion and Acceptance."

• Deliveries and performance are subject to liquidated damages for delay.

• A construction schedule must be submitted within ten (10) calendar days after receipt of an executed contract.

• All deliverables shall be in the English language.

• A preconstruction conference will be held 10 days after contract award in Vienna, Austria.

• Deliverables include Securities/Insurance, Construction Schedule, Preconstruction Conference attendance, Personnel Biographies, Payment Requests, Request for Substantial Completion, and Request for Final Acceptance.

• The contract will be a firm fixed-price arrangement.

• Value Added Tax (VAT) of 20% is to be included as a separate charge.

• The magnitude of the construction project is anticipated to be between USD 25,000.00 to USD 100,000.00.

• A performance bond or bank guarantee of 20% of the contract price is required.

• General Liability insurance is required with specific minimum amounts for Bodily Injury and Property Damage.

• Offerors must be technically qualified and financially responsible.

• Requirements for offerors include understanding English, having an established business in Austria or plans to establish one within 30 days of award, SAM registration, prior construction experience, necessary personnel/equipment/resources, local licenses/permits, local insurance, ability to obtain performance security, no adverse criminal record, and no political/business affiliations contrary to U.S. interests.

• Quotations must consist of Volume I: Standard Form 1442 including Attachment 2 (Breakdown of Price) and Volume II: Performance schedule and Business Management/Technical Proposal.

• The complete quotation should be submitted electronically to acquisitionsembvienna@state.gov.

• Award will be made to the lowest priced, acceptable, responsible quoter.

• Evaluation will assess acceptability based on compliance with RFQ terms and responsibility based on FAR 9.1 requirements.

• A site visit is scheduled for Monday, May 18, 2026, at 10:00 local time in Vienna, Austria.

• Offerors must have an established business with a permanent address and telephone listing in Austria or plans to establish an office within 30 days of contract award.

• Numerous Federal Acquisition Regulation (FAR) clauses and Department of State Acquisition Regulation (DOSAR) clauses are incorporated by reference.

• Attachment 1: Sample Letter of Bank Guaranty

• Attachment 2: Breakdown of Price by Divisions of Specifications

• Attachment 3: Specifications / SOW

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for a construction project involving a bedroom addition at the US Embassy Residential Property in Vienna.

• Construction of two drywall partitions.

• Includes electrical installations, AC installations, sanitary installations, interior doors, and tiling.

• Specific areas include a new bedroom (13.90 m²), modified living/dining/kitchen area (33.00 m²), modified kitchen area (14.00 m²), and modified bathroom 2 (4.74 m²).

• Tasks include site preparation, demolition of existing drywall and doors, dismantling kitchen elements, installation of new drywall, kitchen cabinets, interior doors, parquet flooring, tiling, plumbing, relocation of fan coil units, and electrical adaptations.

• Work must comply with relevant Austrian Standards (OENORMEN), US laws and regulations, and specific project requirements.

• Materials must be of high quality and defect-free.

• Performance includes adherence to deadlines, proper workmanship, and compliance with safety regulations.

• Specific standards are referenced for concrete, steel, drywall, electrical, plumbing, heating, fire safety, and sound insulation.

• Location: Hartäckerstrasse 33/4, "Neue Villen", 1190 Vienna.

• Planned start of work: November 2026.

• Planned completion date: January 2027.

• Bidders must submit reservations, modifications, or alternatives in an accompanying letter.

• Contractor is responsible for obtaining all necessary permits and approvals.

• Strict adherence to US Embassy security regulations is required, including personnel security checks.

• Construction waste disposal and separation must comply with relevant laws.

• Materials must be CFC-free for thermal insulation.

• Contractor must coordinate with other contractors on site.

• The contractor is liable for the perfect execution of work and the quality of materials used.

• A warranty period of three years applies.

• Bonds are required for contracts over US$ 30,000.

• Payment terms are as per the written order, typically after fault-free acceptance.

Solicitation / RFP / RFQ

This solicitation (Solicitation No. 19AU9026Q0005) is for the construction of two drywall partitions at a U.S. Government owned residence in Vienna, Austria. The work includes electrical installations, AC installations, sanitary installations, and interior doors.

• Construction of new Bedroom 3 (area = 13.90 m²)

• Modification of Living/dining/kitchen area (area = 33.00 m²)

• Modification of kitchen area (area = 14.00 m²)

• Modification of Bathroom 2 area (area = 4.74 m²)

• Room height for all areas is 2.60m.

• The contract type is indicated as "SEALED BID (IFB)" and "NEGOTIATED (RFP)".

• Performance and Payment Bonds are required (YES).

• Offers are due by 10:00 hrs local time on May 18, 2026.

• Offers must be submitted in original and [number not specified] copies.

• Sealed envelopes must be marked with offeror's name and address, solicitation number, and due date/time.

• Offers must provide at least 180 calendar days for Government acceptance.

• Not specified in the provided document excerpt.

• The document is a Standard Form 1442, prescribed by GSA FAR (48 CFR) 53.236-1(e).

• The period of performance is within 10 calendar days after award and completion within 30 calendar days after receiving award or notice to proceed. This period is mandatory.