Residency Management Suite Software and Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) has issued a Justification for Sole Source under simplified procedures for Residency Management Suite Software and Maintenance. This acquisition supports Brook Army Medical Center (BAMC) and Wilford Hall Ambulatory Surgical Center (WHASC) in San Antonio, TX, to meet Accreditation Council Graduate Medical Education (ACGME) requirements. The government intends to award a one-year contract to QGenda LLC.
Scope of Work
This requirement is for the provision of the Residency Management Suite software and associated maintenance services. Key aspects include:
- 700 software licenses for the Residency Management Suite.
- Maintenance and software upgrades to ensure continuous functionality.
- Training modules for users.
- Ensuring continued support for Graduate Medical Education (GME) accreditation and tracking of complex GME work hours.
Contract & Timeline
- Contract Type: Purchase Order, Fixed Price.
- Period of Performance: February 9, 2026 – February 8, 2027.
- Published Date: February 20, 2026.
- Estimated Value: Not explicitly stated, but based on historical pricing for 700 licenses and training.
Eligibility / Set-Aside
This is a sole source justification, not a competitive solicitation. The justification cites FAR 13.106-1(b)(1) for sole source acquisition under the simplified acquisition threshold. QGenda LLC is identified as the sole 'manufacturer' holding the exclusive software license. Market research indicated no other vendors could immediately provide a solution for historic data transition and MedCOI compliance without disruption.
Additional Notes
- The previous requirement was under contract HT940825C0002 with New Innovations, Inc., but the option was not exercised due to the vendor's SAM.gov registration expiring and the company being purchased by QGenda, LLC.
- The government intends to award a one-year contract to QGenda LLC while actively exploring alternative sources for future requirements.
- Additional market research will be conducted approximately six months after this award.