Residential Garbage Collection Services

Amendment / Modification

This amendment (A0001) to Solicitation 19ET1026Q0005 provides responses to questions submitted during the pre-quotation conference and those received in writing. All other terms and conditions of the original solicitation remain unchanged.

This amendment addresses vendor questions, clarifying aspects of the solicitation. Specific sections of the solicitation were not explicitly modified or replaced, but the answers provided here serve as clarifications.

No changes to proposal deadlines or submission requirements are indicated. Bidders should review the Q&A to ensure their proposals accurately address all clarified requirements.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks proposals for Residential Garbage Collection Services for the U.S. Embassy Addis Ababa. The government intends to award a contract/purchase order to the responsible company submitting the lowest-priced acceptable offer.

• Provide residential garbage collection services twice per week.

• Collect garbage from designated locations according to a schedule provided by the Contracting Officer's Representative (COR).

• Provide two laborers and one driver per garbage collection truck.

• Use fully enclosed garbage collection trucks.

• Dispose of garbage at an approved landfill and submit monthly paid receipts.

• Provide a contingency plan for service disruptions.

• Respond to unscheduled collection requests within 24 hours.

• Submit a preliminary work schedule and a safety plan.

• Provide a 24/7 emergency contact number.

• Comply with all safety and health requirements.

• Contract Type: Firm-fixed-price IDIQ contract.

• Period of Performance: One-year base period with four one-year option periods.

• Estimated Value: Not explicitly stated, but pricing is requested for a base year and four option years.

• Pre-Proposal Conference: February 18, 2026, at 10:00 a.m. Addis Ababa time at the U.S. Embassy, Addis Ababa. RSVP required by February 17, 2026.

• Quotation Due Date: March 03, 2026, at 10:00 a.m. Addis Ababa time.

• Submission Format: Bids must be in English and submitted in two separate folders: financial and technical. Submissions must be electronic to addiscontract@state.gov in MS-Word, MS-Excel, or PDF format. File size must not exceed 30MB per file; larger submissions must be split into multiple emails.

• Evaluation Criteria: Award will be made to the lowest-priced, acceptable, responsible offeror. Evaluation will consider technical capability, cost, and reliability. Contractor responsibility will be assessed based on FAR 9.1 requirements.

• Offerors must be registered in the System for Award Management (SAM) prior to proposal submission.

• Specific requirements for operating an established business with a permanent address and telephone listing in Addis Ababa, Ethiopia, or plans to establish an office within 30 days of award.

• Include Defense Base Act (DBA) insurance premium costs.

• Offerors must complete SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and provide additional information as required in Section 3.

• Failure to register in SAM may result in the proposal being considered non-responsible.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for Residential Garbage Collection Services for the U.S. Department of State at the U.S. Embassy in Addis Ababa, Ethiopia. It constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is unrestricted and for a single award.

• Provide labor, materials, equipment, and supervision for trash collection and removal from designated residences twice per week.

• Scheduled weekly pickup of general waste from designated collection points.

• Provision and maintenance of collection bins.

• Proper disposal at authorized facilities in accordance with local regulations.

• Emergency/unscheduled pickup within 24 hours upon request.

• Compliance with local municipal regulations, environmental laws, and health/safety standards.

• Monthly service reports detailing quantities, pickup dates, issues, corrective actions, and disposal facility information.

• Personnel must be identifiable and trained in safe handling.

• Contractor to furnish vehicles, labor, containers, PPE, and all equipment/supplies.

• Government to furnish collection points and site access.

• Service levels include no more than one customer complaint per month and response to COR notifications within 24 hours.

• Type of Contract: IDIQ with Firm-Fixed-Price.

• Period of Performance: Base period of 12 months from award, with four 12-month option periods.

• Offers must be submitted electronically to addiscontract@state.gov by March 03, 2026, at 10:00 a.m. Addis Ababa time.

• Questions are due by February 23, 2026, at 10:00 a.m. Addis Ababa time.

• Evaluation Criteria: Award will be made to the lowest-priced, technically acceptable offeror.

• Unrestricted - Full and Open.

• A site visit is scheduled for February 18, 2026. Offerors must register by February 17, 2026.

• Primary Point of Contact: Kathleen Edgin, Contracting Officer (edginka@state.gov).

• Secondary Point of Contact: Seble Tadesse, Procurement Specialist /COR/ (tadesses@state.gov).

• Pricing includes labor, equipment, vehicles, containers, fuel, fees, and disposal charges. Defense Base Act (DBA) insurance premium costs are also included. 15% VAT is applicable.