Residential Reentry Services and Home Confinement Services within Spokane County, Washington

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for managing and operating a Residential Reentry Center (RRC) for federal residents, aiming to protect society by providing a safe, humane, cost-efficient, and secure environment that offers opportunities for self-improvement to assist inmates and residents in becoming law-abiding citizens.

• Management and operation of an RRC for federal residents.

• Ensuring the RRC operates consistently with the Bureau of Prisons' (BOP) mission.

• Providing comprehensive community-based services for individuals in BOP custody or under the supervision of U.S. Probation and Pretrial Services.

• Furnishing all personnel, management, equipment, supplies, and services necessary for contract performance.

• Developing and maintaining operational policies and procedures aligned with correctional practices.

• Providing a written mission statement, long-range goals, and objectives.

• Developing and maintaining a contingency plan for service continuity during unforeseen circumstances.

• Complying with all applicable federal, state, and local laws, regulations, and executive orders.

• Reporting criminal activity to appropriate law enforcement agencies.

• Providing electronic media and internet access for RRC staff.

• Providing translation services for facility documents as needed.

• Developing and maintaining positive community relations and partnerships.

• Operating according to an annual written budget and maintaining fiscal responsibility.

• Compliance with all applicable federal, state, and local laws, regulations, and executive orders.

• Adherence to ACA Standards for Adult Community Residential Services.

• Development and maintenance of a written operations manual, sanitation and housekeeping plan, emergency plans, and employee standards of conduct.

• Meeting specific staffing patterns and ratios based on resident population.

• Ensuring all services and programs are provided without discrimination.

• Maintaining accurate resident files and contract records.

• Providing timely and appropriate release/transfer of residents.

• Ensuring timely and appropriate medical services, including emergency care.

• Maintaining a drug and alcohol surveillance program.

• Implementing a comprehensive resident accountability and security program.

• Conducting regular inspections and monitoring visits.

Not specified in this document, but pertains to the operation of a Residential Reentry Center.

• Contractor must furnish all personnel, management, equipment, supplies, and services.
• Contractor is responsible for all costs associated with providing services.
• Contractor must comply with all applicable federal, state, and local laws, regulations, and executive orders.
• Contractor must develop and implement specific plans (e.g., contingency, sanitation, emergency, employee conduct).
• Contractor must adhere to specific staffing requirements and ratios.
• Contractor must provide comprehensive resident services, including case management, programs, medical services, food services, and release planning.
• Contractor must maintain strict security and accountability measures.
• Contractor must comply with all BOP policies and program statements.

Form / Attachment / Pricing Sheet

This document is a sample client notification letter. It is intended to be issued to prospective past performance references for an upcoming Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) concerning Residential Reentry Center services.

• Notifies the recipient that they may be contacted for past performance information.
• Authorizes the recipient to respond to inquiries regarding work performed.
• Cites the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, emphasizing the importance of past performance in source selection.
• Advises that information provided may be released to the organization, but names of reference providers are protected under Federal Acquisition Regulation (FAR) Subparts 15.306(e)(4) and 15.506(e)(4).
• Requests honest and candid feedback on performance.
• Identifies specific individuals within the recipient's organization as points of contact.

This letter serves as a template for how the government will solicit past performance feedback from references provided by bidders. Bidders should ensure their references are aware of this process and prepared to provide feedback. It highlights the significance of past performance in the evaluation process for this RFP.

Form / Attachment / Pricing Sheet

This document is a "RRC CONTRACT FACILITY Certification of Compliance" form. It requires the offeror to certify that their proposed facility complies with all applicable local, state, and federal laws and regulations concerning facility safety, zoning, occupancy, the Architectural Barriers Act, and air exchange, as further detailed in the Statement of Work and the Solicitation.

• RFP Number
• Facility Name, Address, and Telephone Number
• Certification statement regarding compliance with laws and regulations.
• Printed Name, Printed Title, Signature, and Date of the certifying individual.

Bidders must complete and submit this form as part of their proposal. It serves as a certification that the proposed contract facility meets all required compliance standards. Failure to provide this certification may impact the evaluation or award of the contract.

Solicitation / RFP / RFQ

This solicitation is from the Federal Bureau of Prisons (BOP) for Residential Reentry Center (RRC) Services for male and female federal offenders. The services are to be provided for offenders under the authority of United States Statutes, located within Spokane County, WA. The RRC facility must be located within a 200-mile radius of the RRC Facility.

• Provision of RRC Services for male and female federal offenders.

• Facility must be located within Spokane County, WA.

• Home confinement radius must be within 200 miles of the RRC Facility.

• Not explicitly stated in this document, but proposals will be valid for a minimum of 240 days from the solicitation closing date.

• Proposals must be submitted in separate files/folders via email to jessler@bop.gov. No hard copies will be accepted.

• Business Proposal components include: cover letter (with firm rates for Base Period and Option Years; sliding scales are not acceptable), Section A (Solicitation, Offer and Award), Section B (Supplies or Services and Prices/Costs), applicable attachments in Section J, and Section K (Representations, Certifications, and Other Statements of Offerors).

• Technical/Management Proposal must include a detailed explanation of the approach, methods, techniques, and manpower to accomplish the procurement objective, in accordance with Section L.

• The Government reserves the right to award the contract without discussions; therefore, proposals should be the final revision.

• An on-site inspection of the offeror's facility will be conducted after receipt of proposals, but prior to contract negotiations.

• A separate cover sheet for the Technical/Management proposal is required, indicating the place of performance and an available contact person authorized to obligate the offeror.

• Contractors are required to enroll in and comply with the requirements of the E-Verify Program for Employment Eligibility Verification. Contractors not enrolled at the time of award have 30 calendar days to enroll.

• Offerors are advised that the Government may disclose environmental documentation or other information provided in response to the solicitation.

• Questions regarding the solicitation should be addressed to the Contracting Officer via email as listed in Block 10 of the Standard Form 33 (Solicitation, Offer, and Award).

Solicitation / RFP / RFQ

This document is a solicitation from the Federal Bureau of Prisons (BOP) for Residential Reentry Contracting (RRC) services. The BOP is seeking proposals for these services.

• Services are to be provided within Spokane County, WA and Home.

• The confinement radius for the RRC Facility must be within 200 miles.

• Not specified in this document.

• Closing Date: May 21, 2026, at 2:00 P.M. Eastern Standard Time.

• Address all proposals to: Jeremy Essler Contracting Officer jessler@bop.gov U.S. Department of Justice Federal Bureau of Prisons

• Not specified in this document.

• Solicitation Number: 15BRRC26R00000005

• Issue Date: April 21, 2026

Solicitation / RFP / RFQ

This solicitation is for Residential Reentry Center (RRC) Services and Home Confinement (HC) Services located within Spokane County, Washington. The Home Confinement radius is within 200 miles of the RRC facility. The contract will be a Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) type.

Services include providing RRC in-house beds and Home Confinement placements for male and female Federal offenders. Specific services are detailed across multiple line items, including:

• RRC In-house Beds:

  • Fixed monthly rate for Average Daily Population (ADP) of 18 or less Federal offenders.
  • In-house RRC inmate day rate for ADP of 19-27, 28-36, and 37 or more Federal offenders.

• Home Confinement Placements:

  • Fixed monthly rate for 10 or less Federal offenders.
  • Home Confinement placement day rate for ADP of 11-15, 16-20, and 21 or more Federal offenders.

• Period of Performance: One-year base period and four, one-year option periods.

• Contract Type: Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Estimated Value: Funds are not presently available; no award will be made until funds are confirmed.

• Proposal Submission: Electronic copies in PDF format, organized into three volumes: Technical/Management, Business, and Past Performance.

• Key Deadlines:

  • Offerors must email the Contracting Officer 6 hours prior to solicitation closing date stating a proposal submission is forthcoming.
  • Proposals must be received prior to closing time and date.

• Evaluation Criteria: Proposals will be evaluated on Past Performance, Technical/Management, and Price. Non-price factors (Past Performance and Technical/Management combined) are significantly more important than Price. Past Performance is more important than Technical/Management.

• No specific set-aside is mentioned in the provided sections.

• The solicitation includes numerous clauses related to security, privacy, personnel requirements, and contractor performance evaluation (CPARS).

• Offerors must provide proof of right-to-use for the proposed facility, law enforcement notification, community support documentation, and floor plans.

• The government reserves the right to conduct a pre-award survey.

Form / Attachment / Pricing Sheet

This document, titled "PERFORMANCE SUMMARY TABLE," outlines the potential financial withholdings from a contractor's invoice by the Federal Bureau of Prisons (BOP) for failure to meet contract requirements. It serves as notice of amounts that may be withheld based on performance deficiencies.

• Contract Requirement: Lists the six basic requirements of the contract, referencing sections of the Performance Work Statement and ACA standards.
• Vital Functions Encompassed in Contract Requirement: Details the essential tasks within each contract requirement. Failure to perform these vital functions can justify withholding funds.
• Value: Specifies the percentage of the contractor's monthly invoice that may be withheld for nonperformance of a corresponding contract requirement. These values range from 0% to 30% for Safety/Security/Order, 0% to 10% for Resident Care/Services, 0% to 25% for Programs and Activities, 0% to 25% for Justice/Case Management, 0% to 5% for Administration/Management, and 0% to 5% for Quality Control.

This table is crucial for bidders as it clearly defines the performance expectations and the financial consequences of non-compliance. It highlights the critical areas of the contract and the potential financial impact of failing to meet specific vital functions, allowing bidders to assess the risks and requirements associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is an Environmental Checklist required for all proposals related to the Federal Bureau of Prisons Community Corrections Program. Its purpose is to assist potential bidders in evaluating proposed actions and to aid in complying with the National Environmental Policy Act (NEPA). It helps identify potential environmental issues early in the process and is mandatory for submission with all proposals.

• Offeror Information: Name of the offering entity.
• Project Description: Summary of the proposed project, including facility type and bed count.
• Site Location: Address, land area, and block/lot number.
• Detailed Project Scope: Description of physical surroundings, structure type (existing/new), size, layout, and any required modifications.
• Part A: Extent of New Construction, Renovation and/or Site Development: Questions regarding new construction, renovations, additions, or site development, requiring detailed explanations and identification of any necessary permits or variances.
• Part A: Potential Environmental Impacts: Questions assessing potential impacts on water quality, air quality, asbestos/lead, hazardous materials/waste, sewage, septic systems, solid waste, historical/cultural resources, storage tanks, wetlands, flood plains, and endangered species. It also inquires about the age of the proposed facility or adjacent structures.
• Zoning and Land Use: Description of site zoning and permitted uses, including identification of applicable laws and ordinances.
• Surrounding Public Uses: Identification of public uses within a 1/2 mile radius of the proposed site.
• Part B: Potential Impacts on Structures/Cultural Resources/Natural Resources: This section is to be completed if any 'Yes' answers were provided in question 1.2 of Part A, requiring a detailed description of potential impacts.

Submission of a completed Environmental Checklist is mandatory. Failure to accurately complete this checklist may result in the proposal being removed from the competitive range. The information provided will be evaluated to determine if additional environmental analysis is necessary, such as an Environmental Assessment (EA) or Environmental Impact Statement (EIS). Bidders must carefully review and complete all sections relevant to their proposed project to ensure compliance and avoid negative impacts on their proposal's evaluation.

Form / Attachment / Pricing Sheet

This document is a sample community notification letter template used by the Federal Bureau of Prisons (BOP) as part of the Request for Proposals (RFP) process for Residential Re-entry Center (RRC) services. It is intended to inform local law enforcement and elected officials about an offeror's submission for RRC services in a specific geographic area. This letter serves as documentation of partial satisfaction of the requirement for offerors to notify and seek input from these local authorities.

• Offeror Information: Placeholder for the name of the offeror.
• Geographic Area: Placeholder for the specific area where RRC services are proposed.
• Place of Performance: Requires a detailed description of the proposed site, its current use, zoning, permits, licenses, and any necessary renovations.
• Contract Details: Placeholders for contract term (years), minimum and maximum bed requirements for males and females, and the start date of performance.
• BOP Oversight: Outlines the BOP's responsibility for contract oversight, including inmate accountability, programming, life safety, staffing, and on-site inspections.
• Inmate Sources: Identifies the two sources of federal offenders at the RRC: those transferred from prison for pre-release programming and those under U.S. Probation supervision.
• Company/Program Description: Requires a description of the offeror's company or program, including years in business and other facilities operated.
• Contact Information: Provides contact details for the BOP Contracting Officer and instructions for submitting comments or correspondence.

While this is a sample letter and not a direct requirement for all bidders, it illustrates a critical step in the RRC procurement process. Bidders responding to RRC RFPs should be aware of the community notification requirements and the type of information the BOP expects to be communicated to local authorities. The placeholders within the letter highlight key details about the proposed RRC site, contract scope, and offeror qualifications that are essential for the RFP response.

Form / Attachment / Pricing Sheet

This document is a sample bank notification letter. It is intended to be issued to bank references as outlined in a Business Proposal (Section L) for a Request for Proposals (RFP) from the Department of Justice, Federal Bureau of Prisons (BOP) for the procurement of Residential Reentry Center Services.

• Notifies the bank that the sender is responding to a BOP RFP.
• Informs the bank that information pertaining to their institution has been included in the proposal.
• Authorizes the bank to respond to inquiries from the BOP regarding the sender's financial standing.
• States that requested information is general and will be requested by authorized BOP contracting staff.
• Identifies a point of contact at the institution for financial status inquiries.

This document serves as a template for bidders to provide bank references as part of their proposal. It outlines the process for contacting banks and the type of information that may be requested by the government to assess the offeror's financial capability.

Form / Attachment / Pricing Sheet

This document is a "Service Contract Business Management Questionnaire" used by the Federal Bureau of Prisons (BOP). Its purpose is to gather information from firms regarding their qualifications and performance data for potential service contracts. It may be used for selecting firms for discussions or screening organizations prior to inviting additional information submissions.

The questionnaire requests detailed information across several sections:

• Project Information: Details about the specific project, the submitting firm (including joint ventures), and points of contact.
• General Contractor Information: Business history, corporate/partnership/individual ownership details, and licensing information.
• Experience: Categories of work performed, history of claims, suits, bankruptcies, and past Federal Government contracts.
• Financial Data: Trade and bank references.
• Proof of Financing: Requirements for submitting financial statements (balance sheet, cash flow, income statement).
• Signature: Certification of the accuracy of the submitted information under penalty of law.

Bidders must complete and submit this questionnaire accurately and factually if requested by the Contracting Officer or as specified in a solicitation. It serves as a critical tool for the BOP to assess a firm's capability, experience, financial stability, and overall suitability for performing government service contracts. Failure to provide complete and truthful information can have legal consequences.

Form / Attachment / Pricing Sheet

This document is a "COMPLIANCE MATRIX" for "In-House RRC Services" and "Home Confinement Services" dated March 2022. It details the criteria and proposal preparation instructions for various evaluation factors, primarily focusing on past performance and technical/management aspects of potential bids.

• Past Performance Evaluation Area Factors: Includes Accountability, Programs, Community Relations, Personnel, Communication and Responsiveness, Home Confinement (Accountability and Programming). Each factor outlines the criteria the government will assess and the specific information offerors must submit.
• Technical/Management Evaluation Area Factors: Includes Site Location (Site Validity and Suitability, Community Relations Program), Accountability and Security, Programs, Facility, and Personnel. These sections detail requirements for site documentation, community engagement plans, offender accountability and security plans, reentry programs, facility compliance, and staff qualifications.
• Submission Requirements: Outlines specific plans and documentation required for each factor, including page limits and formats (e.g., Offender Accountability Plan, Home Confinement Program Plan, Personnel Resources Plan, Community Relations Plan, Site Plans, Photographs).
• Page Limits: Specifies page limits for various submitted plans and documents, such as the Community Relations Plan (2 pages), Offender Accountability Plan (5 pages), and Offender Reentry Program Plan (7 pages).

This document is crucial for bidders as it clearly defines the evaluation criteria and the detailed submission requirements for proposals related to Residential Reentry Center (RRC) and Home Confinement Services. It guides bidders on what information to include in their proposals, how to structure it, and the specific aspects of their past performance and technical capabilities that will be assessed. Understanding these requirements is essential for preparing a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document requires offerors to identify and describe nearby facilities (within a half-mile radius) whose proximity to the proposed site might raise public concern. This includes, but is not limited to, schools, day-care centers, historical landmarks, and other residential facilities.

• Offeror's Name & Address of Proposed Site
• RFP #
• A table with the following columns:
  • Business Name & Address
  • Distance From Proposed Site
  • Offeror's Narrative Concerning Possible Opposition Near Proposed Site

The table must be fully completed with all appropriate information. There is no limitation on the number of entries.

This form is critical for bidders to proactively address potential community concerns related to the location of their proposed site. It requires a detailed assessment of the surrounding area and potential opposition, which may influence proposal evaluation and site selection.

Form / Attachment / Pricing Sheet

This document is a template for a Federal Bureau of Prisons (BOP) Subcontracting Plan, designed to guide contractors in fulfilling requirements related to the Small Business Subcontracting Program (FAR Subpart 19.7).

• Bureau Subcontracting Goals: Provides target percentages for various small business categories (SB, SDB, WOSB, SDVOSB, HUBZone, VOSB).
• Offeror/Contractor Identification Data: Fields for contractor name, UEI, NAICS code, description of item/service, solicitation number, place of performance, and incumbent status.
• Contract Value and Planned Subcontracting Dollars: Sections to detail the total contract value across base and option periods, and the planned subcontracting dollars for Small Business (SB) and Other Than Small Business (OTSB).
• Contractor's Direct Subcontract Awards: Tables to enter planned subcontract dollars for specific socioeconomic subcategories (ALL SB, SDB, WOSB, HUBZone, SDVOSB, VOSB) for each contract period.
• Method Used to Develop Goals & Identify Sources: Checkboxes for methods used (historical data, market research, SAM database, etc.).
• Indirect Costs: Option to include or exclude indirect costs in subcontracting goals.
• Program Administrator: Fields for the designated individual responsible for the subcontracting plan.
• Equitable Opportunity: Checkboxes for outreach and internal efforts to ensure SB concerns have an equitable opportunity.
• Clause Inclusion and Flow Down: Assurances regarding the inclusion of FAR clauses in subcontracts.
• Reporting & Cooperation: Assurances regarding periodic reporting (ISR, SSR) and cooperation with the government.
• Description of Records: Outlines the types of records contractors must maintain.
• Good Faith Effort: Assurances of making a good faith effort to acquire from SB concerns.
• Timely Payments: Assurances of timely payments to subcontractors.
• Signature and Distribution Requirements: Sections for submission, review, and approval signatures.

This template outlines the subcontracting plan requirements that a prime contractor must adhere to. Bidders should review this document to understand the subcontracting goals and reporting obligations that may be imposed as part of the overall contract, particularly if they intend to subcontract portions of the work.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5537, Revision 27) that establishes minimum wage rates and fringe benefits for various occupations in the specified geographic area. It is intended to inform contractors of the legally required minimum compensation for employees performing work under contracts subject to the Service Contract Act.

• Geographic Area: Washington Counties of Spokane and Stevens.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Administrative Assistant," "Automotive Electrician," "Carpenter, Maintenance," "Computer Operator I," "Firefighter") with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific rates detailed later in the document (e.g., Health & Welfare at $5.55/hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and minimum rates for contractors.
• Vacation and Holidays: Details paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Hazardous Pay: Specifies differential pay rates (8% or 4%) for work involving specific hazards, particularly with ordnance and explosives.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning costs.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees working on the contract in the specified counties. Failure to comply can lead to penalties and back pay.

Form / Attachment / Pricing Sheet

This document, titled "[FBOP Proposed Attestation]", serves as a vendor attestation form related to Bureau of Prisons (BOP) Resource Center (RRC), CMS, and Credit Reporting Contracts, specifically addressing "Address ATU concerns". It requires vendors to affirm their security practices and internal controls for protecting Department of Justice (DOJ) information.

• Security Controls Affirmation: Vendors must confirm they have security controls to protect DOJ information during storage, transmission, processing, or display. This includes adherence to applicable certifications (e.g., SOC 2, ISO 27001, HIPAA) and providing documentation.
• Internal Controls & Data Handling: Affirmation of internal controls to identify and remediate IT vulnerabilities, ensuring DOJ data is stored exclusively within the U.S. and accessed only by U.S. citizens. It also states that DOJ information will only be used for contract performance and not divulged without permission.
• Breach Reporting: A commitment to report actual or suspected breaches of DOJ Information within one hour of discovery (actual) or 24 hours (suspected). Specific reporting procedures and contacts are outlined.
• Cooperation & Responsibility: Agreement to cooperate with DOJ inquiries into incidents and to be responsible for all costs associated with breach response activities.
• Vendor Information Sections (A & B): Questionnaires covering data types (sensitive, PII, FTI, PHI, etc.) and vendor information security practices (MFA, least privilege, encryption, cyber security program, vulnerability scans, penetration tests, patching, monitoring).
• Data Owners & Vendor Signature: Identification of Data Stewards and their responsibilities, followed by a vendor representative's attestation to the accuracy of the information and acceptance of responsibility for protecting DOJ data.

This attestation is crucial for bidders to understand the security and data handling requirements imposed by the DOJ for this opportunity. Bidders must be prepared to complete these sections accurately, demonstrating their compliance with DOJ's stringent security protocols. Failure to meet these requirements could impact their ability to bid or be considered for award. The detailed questions in sections A and B will guide bidders in assessing their own capabilities and preparing necessary documentation.