Retail Space to Lease - Los Angeles

Form / Attachment / Pricing Sheet

This document, labeled "EXHIBIT C," contains the "GENERAL CLAUSES" for a lease acquisition. It outlines the standard terms and conditions that will govern the lease agreement between the Government and the Lessor.

This document is a comprehensive list of clauses, categorized as follows:

• General: Covers subletting, assignment, successors, subordination, non-disturbance, attornment, statement of lease, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Details delivery and condition of the space, default by Lessor, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, and alterations.
• Payment: Includes clauses on System for Award Management maintenance, prompt payment, and payment by electronic funds transfer.
• Standards of Conduct: Outlines contractor code of business ethics, covenant against contingent fees, anti-kickback procedures, drug-free workplace, and display of hotline posters.
• Adjustments: Addresses price adjustments for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Covers examination of records by USACE and audit and records-negotiation.
• Disputes: Refers to the standard disputes clause.
• Labor Standards: Includes equal opportunity, prohibition of segregated facilities, post-award small business program representation, equal opportunity for veterans, and equal opportunity for workers with disabilities.
• Subcontracting: Covers protecting the Government's interest when subcontracting with debarred/suspended contractors, subcontractor certified cost or pricing data, utilization of small business concerns, small business subcontracting plan, liquidated damages, and reporting executive compensation and first-tier subcontract awards.
• Other: Includes prohibition on contracting for certain telecommunications and video surveillance services or equipment, and incorporation by reference of representations and certifications.

This document is critical for any potential bidder as it defines the legal and contractual framework of the lease. Bidders must understand these general clauses to assess their obligations, responsibilities, and the terms under which the lease will operate. Key areas like performance requirements, payment terms, default conditions, and compliance obligations are detailed here and will directly impact the bidder's ability to perform and the overall cost of the lease.

Form / Attachment / Pricing Sheet

This document, USACE RECRUITING FORM 3518, is a "Representations and Certifications" form for the acquisition of leasehold interests in real property. It requires offerors to provide specific representations and certifications related to various aspects of their business and eligibility for government contracts.

• Small Business Program Representations (52.219-1): Definitions and representations regarding small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business, and service-disabled veteran-owned small business concerns. Includes NAICS codes and size standards.
• Women-Owned Business (Other Than Small Business) (52.204-5): Representation for offerors who are women-owned businesses but not small businesses.
• Previous Contracts and Compliance Reports (52.222-22): Representation regarding participation in previous contracts subject to the Equal Opportunity clause and filing of compliance reports.
• Affirmative Action Compliance (52.222-25): Representation regarding the development and maintenance of affirmative action programs.
• Representation by Corporations Regarding Unpaid Delinquent Federal Tax Liability or Felony Conviction (552.203-72): Certification regarding tax liabilities and felony convictions.
• Certificate of Independent Price Determination (52.203-02): Certification that prices were arrived at independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (52.203-11): Certification regarding payments made to influence federal transactions.
• Certification Regarding Responsibility Matters (52.209-5): Representations concerning debarment, suspension, convictions, and delinquent federal taxes.
• Compliance with Veterans' Employment Reporting Requirements (52.222-38): Representation of compliance with VETS-100A reporting.
• Prohibition on Conducting Restricted Business Operations in Sudan (52.225-20): Certification regarding business operations in Sudan.
• Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran (52.225-25): Representation and certification regarding activities related to Iran.
• Taxpayer Identification (52.204-3): Requirement for Taxpayer Identification Number (TIN) and type of organization.
• Unique Entity Identifier (52.204-6): Requirement for a Unique Entity Identifier (UEI).
• System for Award Management (SAM) (APR 2015): Requirement for registration in SAM.

This form is critical for all potential bidders. It requires them to self-certify their business status, compliance with various regulations, and eligibility for specific set-asides or programs. Failure to complete and submit this form accurately can impact the evaluation of an offer and potentially lead to disqualification or termination of a contract. Bidders must carefully review each section and provide truthful and accurate representations and certifications.

Construction & Security Specifications

This document outlines the "General Standards (GS)" for the construction and security of a Marine Corps Recruiting Office, version FY 26.1. It details requirements for the Lessor/Contractor regarding drawings, permits, materials, mechanical systems (HVAC), plumbing, electrical, communications, security applications, safety equipment, architectural finishes, and signage.

• Drawings, Plans, and Permits: Lessor is responsible for all permits, drawings, construction, operation, maintenance, and obtaining a Certificate of Occupancy. Conceptual drawings and Chief Architect floor plans will be provided for design and bid purposes. Lessor must provide Architectural/Engineering (AE) drawings for COE review and approval before construction begins.

• Materials & Finishes: Compliance with Federal, State, and local construction standards is mandatory. Only Energy Star labeled and natural resource conserving/recyclable products are permitted. Specific requirements are detailed for walls, ceilings, flooring, doors, windows, and finishes, including paint schedules and materials.

• Mechanical (HVAC): HVAC systems must be installed and operational, meeting specific temperature standards and ventilation requirements. Systems must be designed for energy efficiency and comply with ASHRAE Standard 62.1. Commissioning of systems is required.

• Plumbing: Potable water supply must meet standards. Restroom requirements include minimum square footage, fixture counts, and accessibility. Water heating systems must maintain specific temperatures.

• Electrical: Distribution must meet NEC standards. Specific requirements for outlets, lighting (LED), emergency lighting, and exterior lighting are detailed. Communication/Commo Board cabinets and Security Board cabinets are specified.

• Communications & Security: The space will be secured with Video Intercom Entry Control (EC) and CCTV/NVR systems. Specific requirements for security closets, security boards, and communication cabinets are provided. The document explicitly prohibits the use of certain security/telecommunications products from specific Chinese entities due to the 2019 NDAA law.

• Safety & Fire Equipment: Lessor is responsible for fire protection remediation. Requirements for exit signs and fire extinguishers are detailed.

• Signage: Exterior and interior signage requirements are outlined, including specific branding for "Armed Forces Career Center" and individual Military Service identification.

• AE Drawings: Lessor's AE drawings must be submitted to the COE representative for review and approval prior to construction.

• Commissioning Plan: A written commissioning plan must be submitted to the COE representative at least 60 days prior to space acceptance.

• Certifications: Lessor/Contractor must provide written certification of product equivalency and compliance with 2019 NDAA requirements.

• Not explicitly stated in this document, but the context implies a government contract opportunity.

• All supplied/installed components must be from authorized dealers and meet or exceed referenced model performance.

• The document references numerous enclosures and attachments for detailed specifications (e.g., AE drawings, paint schedules, security system layouts, wiring diagrams).

• The Lessor is responsible for all permits, inspections, and obtaining a Certificate of Occupancy.

Form / Attachment / Pricing Sheet

This document provides a sample floor plan for a Marines Recruiting Office located in Los Angeles, California. It details the layout and dimensions of various rooms within the office space.

• Room Layout: Depicts areas such as an office, test room, storage, communications room, janitorial space, and restrooms.
• Dimensions and Square Footage: Provides specific measurements (e.g., 9'-8" X 7'-5") and calculated square footage for each room.
• Finishes and Features: Indicates flooring types (VCT, Carpet, Ceramic Tile), wall colors (Blue, Red, Khaki), shelving, countertops, mop sinks, and the presence of a water fountain and computer outlets.
• Marines Branding: Notes the inclusion of a Marines Logo on a blue wall and an EGA Logo on a red wall.
• Total Area: The overall office space is indicated as 1,300 SF.

This floor plan is relevant for bidders who may be involved in the renovation, construction, or outfitting of this specific recruiting office. It provides a visual and dimensional reference for the scope of work, material requirements, and spatial considerations.

Lease Agreement

This document is a U.S. Government Lease Agreement (Form L100) for space intended for use by the USACE Recruiting Facilities Program. It outlines the terms and conditions between the Lessor and the Government for leasing a property.

• Premises: Exclusive use of a specified rentable square footage, with 24/7 Government access.
• Appurtenant Rights: Includes rights to parking spaces and space on the roof for telecommunications equipment.
• Lease Term: Options for a 5-year term with a 1-year firm period, or a 1-year term under specific authorities. The lease is subject to annual appropriations.
• Rent: Annual rent to be paid monthly via electronic funds transfer (EFT), requiring Lessor to maintain SAM registration.
• Lessor Obligations: Provide tenantable premises compliant with building codes, including fire alarm and safety equipment. Responsible for utilities, maintenance (HVAC, common areas, lighting, etc.), and repairs.
• Government Rights: Right to terminate the lease with prior notice. Right to access the premises for inspections and installations during construction.
• Alterations: Lessor is responsible for initial alterations as per exhibits, with ownership transferring to the Government upon acceptance.
• Construction Specifications: Details requirements for work performance, materials (wood products, adhesives), quality, means of egress, demolition, accessibility, insulation, floors, floor covering, mechanical, electrical, plumbing, and telecommunications.
• Environmental & Historic Preservation: Requirements for environmental due diligence and compliance with National Historic Preservation Act.
• Utilities & Services: Lessor is responsible for providing utilities, heating, air conditioning, and maintenance of systems.
• Disputes: Governed by 41 U.S.C. Chapter 71, Contract Disputes.
• Restoration & Reconciliation: Clauses for restoration of premises upon termination and reconciliation of costs for common area maintenance, taxes, insurance, utilities, etc.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the government's minimum acceptable standards for janitorial services for leased office space.

• Provide comprehensive janitorial services for U.S. Army Corps of Engineers leased spaces, including offices, restrooms, work areas, lobbies, common areas, and storage rooms.

• Services include floor maintenance, vacuuming, hard surface cleaning, high-touch surface cleaning, restroom cleaning and servicing, miscellaneous cleaning (e.g., glass doors), dusting, carpet cleaning (periodic and spot), light fixture cleaning, HVAC filter replacement, and re-lamping.

• Specific frequencies are defined for each service (e.g., three times weekly, monthly, quarterly, annually).

• Services must meet industry standards and specific requirements outlined in the PWS.

• A Quality Control Program (QCP) is required, including a Janitorial Service Checklist.

• Performance will be evaluated based on industry standards, IICRC standards, and common sense considerations.

• Deductions may be made for unsatisfactory performance, no-shows, or defective services.

• Staff must be able to read, write, speak, and understand English and physically complete tasks.

• Date of Implementation: To be determined once office space is completed, inspected, and accepted.

• Services are for leased office space.

• Contractor must provide all necessary labor, transportation, tools, materials, equipment, and supplies.

• Contractor must establish and maintain a Quality Control Program (QCP).

• All personnel must have a Photo ID issued by DHS or an approved agency and undergo background checks.

• Use of environmentally friendly products is required.

• Disinfection requires alcohol solutions of at least 70% alcohol or EPA-registered disinfectants.

• Use of 100% recycled trash can liners and paper products is required.

• Emergency cleaning response time is within a half day.

• Contractor must not interfere with Government business.

• Contractor must protect Government property.

• Specific requirements for carpet cleaning (e.g., truck-mounted unit, temperature limits) and re-lamping (e.g., LED compatibility) are detailed.

Forms / Attachments / Pricing Sheet

This document provides a set of seismic offer forms (A-F) and related instructions for offerors responding to a Request for Lease Proposal (RLP). These forms are used to certify seismic compliance of buildings, whether existing or new construction, or to represent exemptions from seismic standards.

• Forms A-D (Pre-Award):
  • Form A: Certificate of Seismic Compliance - Benchmark Building.
  • Form B: Certificate of Seismic Compliance - Existing Building.
  • Form C: Building Retrofit or New Construction Pre-Award Commitment (Part 1 for retrofit, Part 2 for new construction).
  • Form D: Offeror's Representation of Exemption from Seismic Standards.
• Forms E-F (Post-Award):
  • Form E: Certificate of Seismic Compliance Retrofitted Building.
  • Form F: Certificate of Seismic Compliance New Building.
• Instructions: Details on who should complete which form, required certifications, and references to relevant standards (RP 8, ASCE/SEI 31, ASCE/SEI 41).
• Definitions: Clarifies terms such as 'Engineer,' 'ASCE/SEI 31,' 'ASCE/SEI 41,' 'Seismic Certificate,' and 'RP 8.'

Offerors must use these forms to demonstrate their building's compliance with seismic safety requirements as outlined in the RLP. The specific form(s) required will depend on whether the offeror is proposing an existing building, a retrofitted building, or new construction, and whether the building qualifies for any exemptions. Completion and submission of the correct seismic forms, signed and stamped by a qualified engineer, are critical for proposal evaluation and award.

Form / Attachment / Pricing Sheet

This document, "SCHEDULE B: INSURANCE," outlines the insurance requirements for the lessor in connection with a leased property. It details the types of insurance to be maintained, coverage limits, and specific conditions.

• Public Liability and Property Damage Insurance: Lessor must maintain a single combined liability limit of not less than $1,000,000 and property damage limits of not less than $500,000. Both parties must be named as additional insured's, and the policy must include cross-liability endorsements.
• Fire and Extended Coverage Insurance: Lessor must maintain a policy for the building and improvements on the premises, covering standard fire and extended coverage, including vandalism and malicious mischief endorsements, to the full replacement value.
• Federal Government Insurance Status: The Federal Government is considered self-insured and does not carry liability insurance.
• Claims Process: Individuals injured or incurring property damage due to a Government employee's negligence can bring a claim against the Government. Such claims are first processed administratively by the U.S. Army. A final agency decision can be appealed to the US Federal District Court or the US Claims Court.

This document is relevant to potential bidders as it specifies the insurance obligations of the lessor, which may impact the overall cost and operational requirements of the lease agreement. Understanding these insurance requirements is crucial for evaluating the full scope of the opportunity.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the USACE for a fully-serviced lease to procure approximately 1610 Gross Square Feet (minimum 1200 Net Square Feet) of space in Los Angeles, CA. The lease term is up to five years with termination rights.

• 24-hour unrestricted access to the leased space.

• Availability of communications infrastructure (DSL, T1, satellite dish).

• Direct access to a secondary exterior exit door, or a common area exterior exit door if shared, or installation of an exterior exit door prior to occupancy.

• 24-hour lighted parking for 12 Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• The space must be located within the delineated area: North: E Jefferson Blvd., South: E Martin Luther King Blvd., East: S Figueroa St., West: Vermont Ave.

• Offerors must comply with accessibility, fire protection, life safety, flood plains, environmental considerations, seismic safety, and asbestos requirements.

• Lease term: Up to five years with termination rights.

• Type of lease: Fully serviced, turnkey lease where rent covers all building, operating costs, real estate taxes, and related insurance.

• Build-out: Lessor is required to design and build alterations based on provided specifications.

• Offers must be received by 5pm PDT on April 20, 2026.

• Proposals can be submitted via email to Jaran.T.Panichkul@usace.army.mil or by mail to 60 South California, Suite 201, Ventura, CA 93001.

• The lease will be awarded to the responsible Offeror whose proposal represents the best value, considering both price and technical factors.

• Technical factors include location, neighborhood, ease of access, parking availability, building appearance, compatibility of adjacent businesses, potential for signs, floor plan/layout, and high-speed internet availability.

• No specific set-aside is mentioned.

• Offerors must provide evidence of ownership or control of the property.

• Offers must be compliant with operating lease limitations for budget scorekeeping.

• The RLP package includes several forms and documents that must be reviewed and submitted, including the Lease Draft, Proposal to Lease Space form, and Representations and Certifications.

• Offerors are advised that doing business with the Government carries special responsibilities regarding sustainability, fire protection, life safety, and security.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" (Version: 2020-10-01 REV 1) for the Recruiting Facilities Program. It is intended to be filled out by a lessor/contractor to provide bid information for construction specifications.

The worksheet categorizes construction needs into the following areas:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restrooms, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Exterior Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Fixed Panel Shades, Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior/Exterior, Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items

Each category includes columns for Quantity, Price Each, and Sub-Total. The document also lists "Other (define)" options within several categories for custom items.

Bidders must fill out this worksheet in its entirety. All information provided must align with the construction specifications Appendix provided by the USACE Representative. Failure to complete the worksheet accurately may result in the rejection of the overall offer. This document is crucial for understanding the specific materials, systems, and finishes required for the construction project and for preparing a compliant bid proposal.

Form / Attachment / Pricing Sheet

This document is a "Proposal to Lease Worksheet" (Exhibit C) used by offerors to propose leasing space. It details the characteristics of the proposed property, the offered space, and associated costs and lease terms.

• Section I - Description of Premises: Includes details on building age, renovation history, address, building description, floor level, and dimensions of the space (W 42.0 FT X L 63.0 FT X H 10.0 FT).
• Section II - Space and Rates Offered: Specifies building gross SF (1250), subject space size (Gross SF 1250, Net SF 1250), current occupancy ratio (1), and breaks down costs including Base Annual Rent, Operating Costs (all listed as $0.0), Total Operating Costs ($0.0), Gross Annual Rent ($0.0), and Buildout Costs.
• Section III - Lease Terms and Conditions: Outlines lease duration (5 years), lessor-paid upgrades, government cancellation rights, parking ratios, and lists required attachments such as Government Lease, Representations and Certifications, Construction Specifications, Floorplan, etc.
• Section IV - Proposal Data: Contains definitions for "common area" and "common area maintenance" (CAM) charges, and requires offerors to indicate their interest in the property, flood plain status, seismic safety compliance, asbestos status, and fire/life safety and accessibility compliance.
• Section V - Owner Identification and Certification: Requires the offeror to provide owner and offeror details and certify agreement to lease upon acceptance.

This worksheet is crucial for bidders responding to a lease proposal. It guides them on the specific information required regarding the property, the space being offered, pricing structure, lease terms, and compliance with government requirements. Bidders must complete this form accurately to submit a valid offer.