Retardant On-Demand

Solicitation

This solicitation is for "Retardant On-Demand" (ROD) services, which involves providing fully qualified Long-Term Fire Retardant (LTFR) products and ancillary services for mixing and loading these products onto aircraft and helicopters. The services are to be provided on an "as-needed" basis to temporary locations throughout the United States to support wildfire suppression activities. The acquisition will result in multiple award Blanket Purchase Agreements (BPAs).

• Fully qualified LTFR products listed on the USDA Forest Service Specification for Long Term Retardant, Specification 5100-304d.

• Contractor-operated Mobile Retardant Bases (MRBs) or existing fixed equipment for mixing and loading LTFR products.

• Services include drafting/pumping water, providing necessary equipment and personnel, and ensuring quality assurance.

• Specific requirements vary based on the type of aircraft (Helicopter, Single Engine Air Tanker, Large Air Tanker, Very Large Air Tanker, Ground Applied Unit, Ground Tanker).

• Contract Type: Multiple Award Blanket Purchase Agreements (BPAs).

• Period of Performance: From date of establishment through December 31, 2031, with annual reviews.

• Estimated Value: Individual orders are limited to the Simplified Acquisition Threshold (SAT) ($7.5M).

• Offers are due on February 13, 2026, at 1430 Mountain Time.

• Quotes must be submitted via email to larry.robillard@usda.gov.

• Offers must include a "Business Quotation" and a "Technical Quotation" in Adobe Acrobat (pdf) format.

• Evaluation will be based on Offer Acceptability (assent to terms, business capability, technical capability, past performance) and Price.

• Award will be made to responsible quoters whose quotes conform to the solicitation and are advantageous to the Government.

• This acquisition is solicited as full and open competition.

• Placement of orders is NOT GUARANTEED.

• Offerors must comply with all applicable Federal, State, and local laws, executive orders, rules, and regulations.

• Specific details regarding technical requirements, personnel, equipment, environmental controls, and payment procedures are provided in the attached exhibits and sections.

Solicitation / RFP / RFQ

This solicitation is for "Retardant On-Demand" (ROD) services, which involves providing fully qualified Long-Term Fire Retardant (LTFR) products and ancillary mixing and loading services. These services will be provided on an as-needed basis to temporary locations throughout the United States, including onsite mixing and loading onto aircraft and helicopters. Ground application of pre-mixed, ready-to-use LTFR products is also included. The acquisition aims to establish multiple award Blanket Purchase Agreements (BPAs).

• Fully qualified LTFR products meeting USDA Forest Service Specification 5100-304d.

• Mobile Retardant Base (MRB) operations for mixing and loading LTFR products onto various aircraft types (Helicopter, SEAT, LAT, VLAT) and Ground Applied Units (GAU) and Ground Tankers (GT).

• Ancillary services include equipment operation, personnel, transportation, and environmental controls.

• Specific requirements for personnel (e.g., qualified Mix-Master), equipment (e.g., storage tanks, secondary containment), and environmental controls (e.g., spill containment plans).

• Contract Type: Multiple Award Blanket Purchase Agreements (BPAs).

• Period of Performance: From date of establishment through December 31, 2031, with annual reviews.

• Estimated Value: Not explicitly stated, but individual orders are limited to the Simplified Acquisition Threshold (SAT) of $7.5M.

• Offers are due on March 3, 2025, at 1430 Mountain Time.

• Quotes may be submitted at any time prior to the due date.

• Submission Instructions: New offerors must submit SF-1449, Section B information, Section E.6 responses, and FAR 52.223-1 Biobased Product Certification via email to larry.robillard@usda.gov with a specific subject line and file naming convention.

• Offerors with current BPAs have slightly different submission requirements.

• Evaluation Factors: Offer Acceptability (Assent to Solicitation Terms, Business Capability, Technical Capability, Past Performance) and Price.

• Basis of Award: Award will be made to responsible quoters whose quotes conform to the solicitation and are advantageous to the Government, considering price and other factors. Multiple BPAs may be awarded.

• This acquisition is for full and open competition.

• NAICS Code: 325998 (Fire retardant chemical preparations manufacturing).

• Size Standard: 500 employees.

• Placement of orders is NOT GUARANTEED due to the sporadic nature of incident activity.

• Offerors must quote prices for the 2025 Calendar Year, with provisions for annual pricing updates.

• Contact: Larry Robillard (larry.robillard@usda.gov or 208-407-6003) for information.

Solicitation / RFP / RFQ

This solicitation is for "Retardant On-Demand (ROD)" and aims to establish multiple award Blanket Purchase Agreements (BPAs) for Long-Term Fire Retardant (LTFR) products and ancillary services. These services include onsite mixing and loading of LTFR products onto aircraft and land vehicles for wildfire suppression activities throughout the United States. The government reserves the right to order LTFR products without associated contractor-provided Mobile Retardant Base (MRB) services.

• Fully qualified Long-Term Fire Retardants (LTFR) in accordance with USDA Forest Service Specification 5100-304d (or latest version).

• Ancillary services for Mobile Retardant Base (MRB) operations, including mixing and loading of LTFR products onto various aircraft types (Helicopter, Single Engine Air Tanker, Large Air Tanker, Very Large Air Tanker), Ground Applied Units (GAU), and Ground Tankers (GT).

• Specific requirements for MRB operations include drafting water, secondary containment systems, and quality assurance testing.

• The acquisition will result in multiple award BPAs.

• The effective period of the resultant BPAs will be from the date of award through December 31, 2031, with annual reviews.

• The dollar limitation for any individual order/call is the Simplified Acquisition Threshold (SAT), up to $7.5M.

• Offers must hold prices firm for the entire calendar year.

• Offers are due on January 15, 2024, at 1430 Mountain Time.

• Quotes may be submitted at any time prior to the due date.

• Offers must be submitted electronically via email to larry.robillard@usda.gov.

• Offers must be prepared in two parts: a "Business Quotation" and a "Technical Quotation".

• Evaluation will be based on Offer Acceptability (Assent to Solicitation Terms, Business Capability, Technical Capability, Past Performance) and Price.

• This acquisition is for full and open competition.

• NAICS Code: 325998 (fire retardant chemical preparations manufacturing)

• Size Standard: 500 employees

• Placement of any orders is NOT GUARANTEED.

• Offerors must quote only fully qualified Long-Term Fire Retardants.

• Updates for establishing an annual BPA, including annual pricing updates, will be requested through an updated solicitation posted to Sam.gov and a solicitation amendment.

Solicitation / RFP / RFQ

This solicitation is for a "Retardant On-Demand" (ROD) requirement, enabling the Forest Service (FS), State & Private Forestry (S&PF), and Fire and Aviation Management Program to acquire fully qualified Long-Term Fire Retardant (LTFR) products and ancillary services. These services include onsite mixing and loading of LTFR products onto aircraft and helicopters at various locations throughout the United States on an as-needed basis. The acquisition will result in multiple award Blanket Purchase Agreements (BPAs) under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures). The acquisition is for full and open competition.

• LTFR Products: Must be fully qualified and listed on the Qualified Products List (QPL) per USDA Forest Service Specification 5100-304d (or latest version).

• Ancillary Services: Mobile Retardant Base (MRB) operations for mixing and loading LTFR products onto various aircraft types (Helicopter, SEAT, LAT, VLAT), Ground Applied Units (GAU), and Ground Tankers (GT).

• Personnel: Minimum crew complements specified for each MRB type, including qualified Mix-Masters.

• Equipment: Specific equipment requirements for MRBs, including tanks, pumps, hoses, secondary containment systems, and testing kits.

• Quality Assurance: Testing for salt content, viscosity, and mixed retardant in storage is required. Lot Acceptance and Quality Assurance (LAQA) program compliance is necessary.

• Environmental Controls: Site spill containment plans, chemical residue removal, and compliance with environmental regulations are mandatory.

• Contract Type: Multiple Award Blanket Purchase Agreements (BPAs).

• Period of Performance: From date of award through December 31, 2031, with annual reviews.

• Order Limitation: Individual order/call dollar limitation is the Simplified Acquisition Threshold (SAT) ($7.5M).

• Pricing: Fixed-price quotes are required, including all products, equipment, labor, materials, taxes, insurance, and overhead.

• Offer Due Date: December 31, 2024, at 1430 Mountain Time.

• Submission Method: Email to larry.robillard@usda.gov. Offers must be in Adobe Acrobat (pdf) format and consist of two parts: "Business Quotation" and "Technical Quotation".

• Evaluation: Quotes will be evaluated based on Offer Acceptability (Assent to Solicitation Terms, Business Capability, Technical Capability, Past Performance) and Price. Awards will be made to responsible quoters whose offers conform to the solicitation and are advantageous to the Government.

• This acquisition is for full and open competition.

• Placement of orders is NOT GUARANTEED due to the sporadic occurrence of wildland fire activity.

• Offerors must provide a Subcontracting Plan in accordance with Section C.26.

• The solicitation includes numerous FAR and AGAR clauses, including those related to small business concerns, environmental controls, and payment procedures.

Solicitation / RFP / RFQ

This solicitation is for "Retardant On-Demand" (ROD) and aims to establish multiple award Blanket Purchase Agreements (BPAs) for Long-Term Fire Retardant (LTFR) products and ancillary mixing and loading services. These services will be provided on a call-when-needed basis to various locations throughout the United States to support wildfire suppression activities. The acquisition is conducted under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• Fully qualified Long-Term Fire Retardant (LTFR) products listed on the USDA Forest Service Specification 5100-304d.

• Mobile Retardant Base (MRB) operations for mixing and loading LTFR products onto various aircraft types (Helicopter, SEAT, LAT, VLAT) and ground vehicles.

• Ancillary services include water drafting/pumping, secondary containment, retardant testing, and equipment maintenance.

• Personnel requirements include qualified mix-masters and specific crew sizes depending on the MRB type.

• The effective period of the resultant BPAs will be from the date of establishment through December 31, 2031.

• Annual reviews will occur around January or February each year.

• The dollar limitation for any individual order/call is the Simplified Acquisition Threshold (SAT), currently $7.5M.

• Offers are due by December 31, 2023, at 1430 Mountain Time.

• Quotes must be submitted via email to larry.robillard@usda.gov.

• Offers must be submitted in two parts: a "Business Quotation" and a "Technical Quotation."

• Evaluation will be based on Offer Acceptability (assent to terms, business capability, technical capability, and past performance) and Price.

• This acquisition is a Small Business set-aside.

• Offerors must meet the North American Industry Classification System (NAICS) code 325998 (fire retardant chemical preparations manufacturing) size standard of 500 employees.

• Placement of orders is not guaranteed due to the sporadic nature of wildland fire activity.

• The solicitation includes numerous FAR and AGAR clauses related to contract terms, conditions, small business participation, and other compliance requirements.

Solicitation / RFP / RFQ

This solicitation is for Retardant On-Demand (ROD) Blanket Purchase Agreements (BPAs) to acquire fully qualified Long-Term Fire Retardant (LTFR) products and ancillary services (mixing and loading) for interagency use throughout the United States. The acquisition is a follow-on to a previous contract and is being conducted under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• Fully qualified Long-Term Fire Retardant (LTFR) products that meet USDA Forest Service Specification 5100-304d.

• Ancillary services for mixing and loading LTFR products onto aircraft (Air Tankers, Helicopters) and ground vehicles at various locations.

• Mobile Retardant Bases (MRBs) for mixing and loading operations.

• Contractor must provide all necessary equipment, personnel, transportation, and supplies.

• Services must be performed safely and efficiently, adhering to environmental regulations.

• Multiple award BPAs are anticipated.

• The effective period of the resultant BPAs will be from date of establishment through December 31, 2031, with annual reviews.

• The dollar limitation for any individual order/call is the Simplified Acquisition Threshold (SAT) ($7.5M).

• Pricing is for the 2022 Calendar Year; subsequent years will be solicited via amendment.

• Offers are due on December 31, 2022, at 1430 Mountain Time.

• Quotes must be submitted via email to larry.robillard@usda.gov.

• Offers must be submitted in two parts: a "Business Quotation" and a "Technical Quotation".

• Evaluation will be based on Offer Acceptability and Price.

• Offer Acceptability includes: Assent to Solicitation Terms, Business Capability and Financial Capacity, Technical Capability, and Past Performance.

• This acquisition is a Small Business set-aside.

• Limited to companies meeting the small business size standard for NAICS code 325998 (fire retardant chemical preparations manufacturing), with a size standard of 500 employees.

• Placement of orders is NOT GUARANTEED due to the sporadic occurrence of wildland fire activity and unpredictable resource needs.

• Offerors must quote only fully qualified LTFR products and miscellaneous items.

• Contact Larry Robillard at Larry.Robillard@USDA.gov or 208-387-5682 for information.

Solicitation / RFP / RFQ

This solicitation seeks offers for Retardant On-Demand (ROD) services, which involve the provision of fully qualified Long-Term Fire Retardant (LTFR) products and associated ancillary services for mixing and loading onto aircraft and helicopters. This acquisition will result in multiple award Blanket Purchase Agreements (BPAs) to support wildfire suppression activities at various locations throughout the United States on an as-needed basis.

• Fully qualified Long-Term Fire Retardant (LTFR) products listed on the USDA Forest Service Specification 5100-304d Long-Term Retardant, Wildland Firefighting Qualified Products List (QPL).

• Mobile Retardant Base (MRB) operations for mixing and loading LTFR products onto aircraft (Air Tankers, Single Engine Air Tankers, Very Large Air Tankers, Large Air Tankers) and helicopters.

• Provision of all necessary equipment, personnel, transportation, and supplies to support MRB operations.

• Compliance with safety, environmental, and quality assurance requirements as detailed in the solicitation.

• Contract Type: Multiple Award Blanket Purchase Agreements (BPAs).

• Period of Performance: From date of establishment through December 31, 2031, with annual reviews.

• Order Limitation: Individual orders are limited to the Simplified Acquisition Threshold (SAT) ($7.5M).

• Offers are due by December 31, 2022, at 1430 Mountain Time.

• Quotes may be submitted at any time prior to the due date.

• Offers must be submitted via email to larry.robillard@usda.gov in two parts: a "Business Quotation" and a "Technical Quotation".

• Evaluation will be based on Offer Acceptability and Price.

• This acquisition is a Small Business set-aside.

• Offerors must meet the North American Industry Classification System (NAICS) code 325998 (fire retardant chemical preparations manufacturing) size standard of 500 employees.

• Placement of orders is not guaranteed due to the sporadic nature of incident activity.

• Offerors must provide a Subcontracting Plan in accordance with Section C.26.